Information to be published How the information can be obtained

 

Cost

 

 

Class1 – Who we are and what we do

(Organisational information, structures, locations and contacts)

 

This will be current information only.

 

N.B. Councils should already be publishing as much information as possible about how they can be contacted.

 

(hard copy or website)
Who’s who on the Council and its Committees Website
Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used)) Website
Location of main Council office and accessibility details Website
Staffing structure Website
Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

 

Current and previous financial year as a minimum

 

(hard copy or website)
Annual return form and report by auditor Website
Finalised budget Website
Precept Website
Borrowing Approval letter N/A at present
Financial Standing Orders and Regulations Website
Grants given and received Website
List of current contracts awarded and value of contract Website
Members’ allowances and expenses Website
Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

 

Current and previous year as a minimum

(hard copy or website)
Parish Plan (current and previous year as a minimum) Website old parish plan and Neighbourhood plan currently in progress.
Annual Report to Parish or Community Meeting (current and previous year as a minimum) Website
Quality status N/A
Local charters drawn up in accordance with DCLG guidelines N/A
Class 4 – How we make decisions

(Decision making processes and records of decisions)

 

Current and previous council year as a minimum

(hard copy or website)
Timetable of meetings (Council and any committee/sub-committee meetings and parish meetings) Second and fourth Wednesday in each month (except August and December)
Agendas of meetings (as above) Website
Minutes of meetings (as above) – n.b. this will exclude information that is properly regarded as private to the meeting. Website
Reports presented to council meetings – n.b. this will exclude information that is properly regarded as private to the meeting. Website
Responses to consultation papers Hard copy 10pence per sheet
Responses to planning applications Website within Minutes
Bye-laws N/A
Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)

 

Current information only

(hard copy or website)
Policies and procedures for the conduct of council business:

 

Procedural standing orders

Committee and sub-committee terms of reference

Delegated authority in respect of officers

Code of Conduct

Policy statements

 

 

Website

N/A

Within Minutes

Website

Website

Policies and procedures for the provision of services and about the employment of staff:

 

Internal instructions to staff and policies relating to the delivery of services

Equality and diversity policy

Health and safety policy

Recruitment policies (including current vacancies)

Policies and procedures for handling requests for information

Complaints procedures (including those covering requests for information and operating the publication scheme)

 

 

 

Hard copy

 

 

 

10p per sheet

Information security policy Hard copy 10p per sheet
Records management policies (records retention, destruction and archive) Hard Copy 10p per sheet
Data protection policies Hard Copy 10p per sheet
Schedule of charges (for the publication of information) See below
Class 6 – Lists and Registers

 

Currently maintained lists and registers only

 

(hard copy or website; some information may only be available by inspection)
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) No public lists created
Assets register Website
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) No requests
Register of members’ interests District Council website
Register of gifts and hospitality None registered
Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

 

Current information only

 

(hard copy or website; some information may only be available by inspection)
Allotments Hard copy 10p per sheet
Burial grounds and closed churchyards Hard copy 10p per sheet
Community centres and village halls N/A
Parks, playing fields and recreational facilities Hard copy 10p per sheet
Seating, litter bins, clocks, memorials and lighting Hard copy 10p per sheet
Bus shelters Hard copy 10p per sheet
Markets N/A
Public conveniences N/A
Agency agreements N/A
Services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) Website
Additional Information

This will provide Councils with the opportunity to publish information that is not itemised in the lists above

 

 

Contact details:

Gill Claydon – Town Clerk Tel: 01548 842282

Email: townclerk@salcombetowncouncil.gov.uk

 

All councillors details on the website information.

 

SCHEDULE OF CHARGES

 

This describes how the charges have been arrived at and should be published as part of the guide.

 

TYPE OF CHARGE DESCRIPTION BASIS OF CHARGE
Disbursement cost Photocopying @ 10p per sheet (black & white) Actual cost *
Photocopying @ 20p per sheet (colour) Actual cost *
Postage Actual cost of Royal Mail standard 2nd class
Statutory Fee In accordance with the relevant legislation (quote the actual statute)
Other

* the actual cost incurred by the public authority

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