Information to be published | How the information can be obtained
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Cost
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Class1 – Who we are and what we do
(Organisational information, structures, locations and contacts)
This will be current information only.
N.B. Councils should already be publishing as much information as possible about how they can be contacted.
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(hard copy or website) | |
Who’s who on the Council and its Committees | Website | |
Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used)) | Website | |
Location of main Council office and accessibility details | Website | |
Staffing structure | Website | |
Class 2 – What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)
Current and previous financial year as a minimum
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(hard copy or website) | |
Annual return form and report by auditor | Website | |
Finalised budget | Website | |
Precept | Website | |
Borrowing Approval letter | N/A at present | |
Financial Standing Orders and Regulations | Website | |
Grants given and received | Website | |
List of current contracts awarded and value of contract | Website | |
Members’ allowances and expenses | Website | |
Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews)
Current and previous year as a minimum |
(hard copy or website) | |
Parish Plan (current and previous year as a minimum) | Website old parish plan and Neighbourhood plan currently in progress. | |
Annual Report to Parish or Community Meeting (current and previous year as a minimum) | Website | |
Quality status | N/A | |
Local charters drawn up in accordance with DCLG guidelines | N/A | |
Class 4 – How we make decisions
(Decision making processes and records of decisions)
Current and previous council year as a minimum |
(hard copy or website) | |
Timetable of meetings (Council and any committee/sub-committee meetings and parish meetings) | Second and fourth Wednesday in each month (except August and December) | |
Agendas of meetings (as above) | Website | |
Minutes of meetings (as above) – n.b. this will exclude information that is properly regarded as private to the meeting. | Website | |
Reports presented to council meetings – n.b. this will exclude information that is properly regarded as private to the meeting. | Website | |
Responses to consultation papers | Hard copy | 10pence per sheet |
Responses to planning applications | Website within Minutes | |
Bye-laws | N/A | |
Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities)
Current information only |
(hard copy or website) | |
Policies and procedures for the conduct of council business:
Procedural standing orders Committee and sub-committee terms of reference Delegated authority in respect of officers Code of Conduct Policy statements |
Website N/A Within Minutes Website Website |
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Policies and procedures for the provision of services and about the employment of staff:
Internal instructions to staff and policies relating to the delivery of services Equality and diversity policy Health and safety policy Recruitment policies (including current vacancies) Policies and procedures for handling requests for information Complaints procedures (including those covering requests for information and operating the publication scheme) |
Hard copy |
10p per sheet |
Information security policy | Hard copy | 10p per sheet |
Records management policies (records retention, destruction and archive) | Hard Copy | 10p per sheet |
Data protection policies | Hard Copy | 10p per sheet |
Schedule of charges (for the publication of information) | See below | |
Class 6 – Lists and Registers
Currently maintained lists and registers only
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(hard copy or website; some information may only be available by inspection) | |
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) | No public lists created | |
Assets register | Website | |
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) | No requests | |
Register of members’ interests | District Council website | |
Register of gifts and hospitality | None registered | |
Class 7 – The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
Current information only
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(hard copy or website; some information may only be available by inspection) | |
Allotments | Hard copy | 10p per sheet |
Burial grounds and closed churchyards | Hard copy | 10p per sheet |
Community centres and village halls | N/A | |
Parks, playing fields and recreational facilities | Hard copy | 10p per sheet |
Seating, litter bins, clocks, memorials and lighting | Hard copy | 10p per sheet |
Bus shelters | Hard copy | 10p per sheet |
Markets | N/A | |
Public conveniences | N/A | |
Agency agreements | N/A | |
Services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) | Website | |
Additional Information
This will provide Councils with the opportunity to publish information that is not itemised in the lists above |
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Contact details:
Gill Claydon – Town Clerk Tel: 01548 842282
Email: townclerk@salcombetowncouncil.gov.uk
All councillors details on the website information.
SCHEDULE OF CHARGES
This describes how the charges have been arrived at and should be published as part of the guide.
TYPE OF CHARGE | DESCRIPTION | BASIS OF CHARGE |
Disbursement cost | Photocopying @ 10p per sheet (black & white) | Actual cost * |
Photocopying @ 20p per sheet (colour) | Actual cost * | |
Postage | Actual cost of Royal Mail standard 2nd class | |
Statutory Fee | In accordance with the relevant legislation (quote the actual statute) | |
Other | ||
* the actual cost incurred by the public authority