COUNCIL MEMBERS PRESENT

* – Attendance; A- Absent; N – No Apologies Received
Cllr Mrs N. Turton – Mayor (in the Chair) *
Cllr. M. Fice *
Cllr Mrs C. Bricknell *
Cllr T. Lang *
Cllr Mrs L. Sinnott *
Cllr K. Baker *
Cllr P. Lafferty-Holt A
Cllr M. Long *
Cllr Mrs Kemp A

Also in attendance:
Dist. Cllr S. Wright *
Dist. Cllr Mrs Pearce *
Cty Cllr. R Gilbert *
Gill Claydon (Clerk) *
Pete Robinson (Cemetery Manager and Project Officer) *
WPC Jo Pengilly A
PCSO P. O’Dwyer A
Kristen Bounds Kingsbridge Gazette *

12. DECLARATIONS OF INTEREST

Members were invited to acknowledge any declarable interests, including the nature and extent of such interests that they may have in any items to be considered at this meeting. None received.

13. OPEN FORUM

Police Report – WPC Pengilly emailed to say she had been temporarily moved to work at Totnes Police Station, to help cover staff shortages and was scheduled to be there until the end of February. She would be keeping an eye on things and could be contacted with concerns. People needed to be vigilant as burglaries Dwelling and non-Dwelling were happening in this area, so everyone needed to make sure security was in place and report any suspicious behaviour. Also she asked for people to keep an eye on neighbouring properties

District and County Councilors’ Report.
Cty Cllr Gilbert noted Chris Rook County Parking Enforcement had now transferred over monies for Park and Ride income. The white lines to denote the First Responder parking space would be painted on the first week in February and the blocked gulley outside Bonningtons was to be repaired in the same week. The County street lights contract was out for tender and Cty Cllr Gilbert urged councillors to read the County paper on this. County spends on electricity alone nearly £4million. All lights were being changed to LED which was a softer light which took a lot less power and was easier for drivers as they were not so bright. With regard to Broadband there were some further delays but these were in other areas across Devon. The FlyBe (Airline) deal had been struck but it was not that simple and not definitely going through at present as the share priced crashed. It would not be just Devon that lost out as there were 20 other locations around England that would suffer hardship if FlyBe did not provide a service to them. The network that FlyBe flew was large and strategic so its loss was considered extremely important to the area by Government. An extra £18million was being provided for the roads of Devon during the year 2019/20, £6million to ‘A’ roads, £1.3million to bridges, £11.3 to ‘B’ and ‘C’ roads which Cty Cllr Gilbert acknowledge was important for this area. He continued that he had seen one of the County Council brand new gulley suckers heading into Kingsbridge so was sure that this would be going into other areas around.

The Mayor raised concern that a street light adjacent to Cliff House Woods on the road above had an underground cable that was damaged. Contractors had attended and dug a hole, but the fault remained underground and it was believed this related to the contractor. Cllr Mrs Sinnott enquired who was accountable if an accident occurred on the Cliff House Garden steps. Cty Cllr Gilbert felt it probably rested with County due to their ongoing responsibility for street lights.

Cllr Fice asked when the electricity company pulled out of their current contract who would take on responsibility. Cty Cllr Gilbert urged all town councillors to read the minutes of the last cabinet meeting to be advised on this. County was looking to pass street lights serving private roads over to the property owners but there was an undertaking in the Cabinet Minutes that stated the matter would be dealt with, with care.

The Mayor referred to a meeting that day attended by County and District Officers regarding Salcombe Highway and Parking issues. Town council would be looking, in future, to Cty Cllr Gilbert for input into a project which necessitated financial input to find a site for further parking and this facility would be an economic generator to the town. He agreed to do all he could as and when such support was requested.

Cty Cllr Gilbert left the meeting.
Dist Cllr Wright advised there was not much to report but he had met with ‘FCC’ the new waste company who were very keen, in turn, to work with Town and Parishes and would be making contact. These were the same company who had been providing this service in West Devon. There would be a District delivery board which the Waste Procurement Board were reinventing to be able to challenge if things were to go wrong and as a monitoring body.

Regarding a question on the ‘Download All’ button for the planning website Dist Cllr Wright had spoken to District IT who had contacted the supplier and he urged everyone not to hold their breath. Cllr Fice asked if District would put on hold the requirement to be paperless due to this problem and Dist Cllr Wright responded no. Cllr Fice insisted this problem made it too difficult to download each planning application and gave parishes and towns an extreme burden to deal with. Cllr Fice continued that it had been stated at the last meeting that this decision had not been formally put to District members at a meeting. Being timed out for looking at application plans raised issues for loading and considering. Dist Cllr Wright stated this was not a cost factor but a technical issue. Also, for those using the District system the automatic ‘thank you for your comment’ was not in place either. Dist Cllr Mrs Pearce acknowledged that this system and the back office were the same but most other councils worked on two different systems and from an operating point of view all documents had to be loaded. The meeting acknowledged that currently the District system was not fit for purpose to go paperless. The District Councillors stated that this was how they worked, and others would have to do so too and urged Town Council to apply for financial assistance, from them, for equipment to assist in dealing with plan consideration. Dist Cllr Mrs Pearce noted it looked like the Joint Local Plan was on course to be adopted in March which would be good as it would be before the end of the term of this elected council.

Cllr Lang raised a question regarding The Berry and felt nothing was happening and there was nothing on the District website. Cllr Long noted there was a need to meet with District Councillors to discuss this issue as some officers did not appear to be discussing options merely because Town Council did not agree to their points. Cllr Lang continued regarding section 106 monies allocated to Salcombe and what was happening. District Council noted that Salcombe was certainly included in the play park allocation and were not aware of what comments had meant others felt Salcombe was not included. With regard to local organisations that had been included in the Open Spaces Sport and Recreation Policy created by town council for District they needed to provide further information, and this could be directed to the officers dealing with this.

Cllr Mrs Sinnott enquired on behalf of the Regatta Committee why an invoice dated 15th November 2018 for £206 had been sent to the Chair of the Regatta Committee, Debbie Hainey, for the usage last year of Whitestrand car park and its loss of income. It was believed that community groups like this were not supposed to be charged. The District Councillors would investigate this matter.

Cllr Fice acknowledged a letter, copied to District Councillors and others, addressed to John Tucker Leader of District Council from the Neighbourhood Plan to request he ensured consideration being given to the weight of the Salcombe Plan in line with other local authorities as it went through Regulation 16. Dist Cllr Mrs Pearce advised that the plan must fulfil conditions which would be reached at the end of Regulation 16 so that it could be considered in this way.

Cllr Lang noted the Wardroom business had an enormous sign adjacent to the Kings Arms which was no longer attached to a building or pole and had completely blocked a public rubbish bin. Also an advertising or premises sign had appeared on the wall above Cliff House Gardens to indicate the business below. In a Conservation Area adjacent to a Listed Building, on District Council property to highlight a nearby café it was felt this should have had a planning application for local input as to suitability and such was requested.

14. CO OPTION

No further applications received this was dispensed with.

15. MINUTES

The Minutes of the meeting dated 9th January 2019 were duly signed by the Mayor as a true and correct record.

16. PLANNING APPLICATIONS:

The following applications were considered and such observations from town council submitted to District.
• 2602/18/HHO Householder application for a 2-storey extension to existing dwelling and external associated decking 2 Walton Leigh, Devon Road, Salcombe, TQ8 8HQ – Objection as town council was concerned that there would be a loss of light amenity to number 3 as this proposal would be level with the property and as it was east facing it would remove light away from their garden and front aspect. There would also be light pollution onto the estuary as this property was totally visible from there and the east elevation would create a wall of glass.
• 4055/18/HHO Householder application for enlargement of the existing dormer window to loft bedroom 8 Shadycombe Road, Salcombe TQ8 8DX – There was a concern that these hand drawn plans seemed to contradict themselves. Objection on basis that the plans show the dormer running to the edge of the roof and this was felt to be too large in comparison to balance with neighbouring properties and it was visible from Gould Road, the estuary, Snapes and the Shadycombe public footpaths. The style of windows was not compatible with the remainder of the house and would have an impact on the Conservation Area.
• 4136/18/HHO Householder application for first floor extension and alterations to existing dwelling Uppercot, Devon Road, Salcombe, TQ8 8HJ – No objection.
Dist Cllrs Wright and Mrs Pearce left the meeting.

APPEAL

• 2884/18/HHO Appeal Ref: APP/K1128/D/18/3219559 Proposal: Householder application for front door porch Hangar Farm, Beadon Road, Salcombe TQ8 8JT Appellant: John Edward. Appeal start date: 11th January 2019. Town Council did not wish to remove any previous comments.

WORK TO TREE PRESERVATION ORDER TREES
• 0052/19/TPO Proposal: T1: Holm Oak – Crown reduction of 3m height and 1m side; T2: Beech – Crown reduction of 2m height and 1m side 1 Beacon Court, Cliff Road, Salcombe TQ8 8LA. Objection as there was no arboriculture or professional comment to support this application and there appeared nothing visible that was structurally dangerous or wrong with tree and thus no justification for these works.

PLANNING CORRESPONDENCE – Nothing further had been received.
Dist Cllrs Wright and Mrs Pearce left the meeting.

17. PRECEPT 2019 – 2020

It was acknowledged that advice from District noted that there were significantly less Band D properties paying property rates in Salcombe this year as they had switched to business rates. Had these properties continued to be included the precept would have been nearer 11% increase. An amount had been included, £7500, to accommodate works necessary to remove trees and replanting due to ash die back. The provision for councillor and clerk/office training had been removed from the annual requirement as there was already £1200 earmarked for this.

The working party final proposals were tabled and it was AGREED to approve the precept for submission to District Council at £92,700 less the Government grant of £1350 which would for a Band D be an increase of just over 10pence per week. This included the provision for £7500 ash die back works, £10,000 towards public toilets and £10,000 towards legal fees due to costs incurred from discussions with District Council to date. The impact to this parish of properties moving over from residential to business tax was significant but if the precept was reduced the overall services would be affected.

18. BUS PROVISION FOR PARK AND RIDE

It was noted that park and ride provision was provided to ease congestion around the town. The volume of boats coming out of the water in October meant that the Shadycombe Car Park would not have enough car parking spaces if the weather was good and large numbers of visitors were still down. During May half term there was only one day when parking income was more than provision of the bus. Tax payers of Salcombe paid towards the provision of the park and ride bus and if it was required in October it was felt that businesses should be approached and if they contributed the route then registered as this had to be done 70 days prior to requirement. Payment for the bus for Crabfest 2018 had been applied through the park and ride provision so going forward the organisers needed to approach town council for consideration of assistance or a grant.

The following was AGREED:
(a) Operating dates for the bus for the 2019 season to commence Easter and mirror the previous year.
(b) Increase in the provision of the bus and standard fares would be £1.10 to £1.20 Return £1.70 to £1.85 as the daily bus cost was up £288 to £296 per day was NOT AGREED and bus fares were to be kept as 2018.
(c) Introduction of a child fare rate – Accompanied children were free but those travelling to town alone and wishing to use just the bus service would be Single £0.75, Return £1.15 up to the age of 16 years.
(d) Concessionary fares – NOT AGREED
(e) Weekly permits – NOT AGREED to continue this trial as it was subject to abuse.

19. COUNCIL HALL

The electrical report was received and it was AGREED that all the works highlighted would be put out for quotation and return to full council.

20. REVIEW OF CHARGES

An overview of fees charged by other councils were provided and it was AGREED
(a) cemetery to remain as currently drawn as in line with other towns
(b) allotments to remain as currently drawn as in line with other towns/parishes.

21. EMERGENCY PLAN

Devon County Gritting of main roads went along Shadycombe and Gould Road and the spread from this covered the pavements and all agreed further provision was not required. Shadycombe car park pavements should be done by District Council as owners.
Town Council AGREED the gritting coverage around Salcombe and the map was amended with the updates.

22. MAYOR’S REPORT

The Mayor attended a District Development Management Committee site visit at Captains Morgan’s and there was nothing to report as this was only held due to the application being on District land and related to the siting of tables in front of the hatch. She had walked the footpath along Batson where the buddles/drains were lifted and relayed and all seemed satisfactory but noted broken wooden posts. The joint Harbour and Town Council partnership was working on public toilet provision proposal and this was ready and waiting for District Executive on 7th February.

There had been an initial transport review meeting with Devon County and District Officers today and Cathy Aubertin said she would speak to Darren Arulvasagam about a District Council financial contribution towards purchasing land to provide further parking. The Mayor then continued and gave a general outline of what was discussed with regard to parking concessions and permits.

23. COUNCILLORS REPORTS

• Cllr Fice – Advised that members of the Salcombe Women’s Institute were pleased and content with the re-siting of the Oak down within Bonfire Hill cemetery.
• Cllr Lang – Had walked and carried out checks of all parish footpaths to bring a report to next meeting.
• Cllr Mrs Bricknell – Attended Devon Home Choice meeting with Cllr Mrs Kemp. The officer there was pleased that the Salcombe Neighbourhood Plan stated Band E residents must be considered for properties as previously consideration only went down to Band D. Those in Band E were often people in private accommodation with children who would not have been considered. Cassandra Harrison said when the Neighbourhood Plan was accepted Band E as well as Band D applicants would be considered. It was therefore crucial that people registered on Devon Home Choice as they would not be seen as having been offered a property, refused and no longer eligible but as having been on the list for a set time. Chandlers Heights seemed to continually have empty flats and that was due to the lack of parking with these properties. They were seriously looking at lowering the age as currently it was 55 years but locally this was not felt to be the problem, more the need for older people to have nearby designated parking.

CLERK’S REPORT
• Nothing further to be added to matters already passed on.

24. FINANCE

Bank Balances
Current Account £4500.00
Deposit Account £346,303.19

Received: Devon County Council – Feb – Oct 2018 Park and Ride payment £24182.04
Devon County Council – Nov 18 – Jan 19 Park and Ride quarter payment £1263.92

Councillors APPROVED Internet payments in January to:
Greenscape – Jubilee Play Area removal of sandpit and erection of galvanised fence £2142.00 (£500 held for completion of works)
Screwfix – Padlock for Bonfire Hill shed £21.99
Amazon – Office copier toner £32.94
Epec Electrical Sers. Ltd – Council Hall Electrical test £345.00
Devon Wildlife – Vermin control £35.00
South Hams District Council – Maintenance £998.95
Cliff House Trust Ltd – Annual rent February 2019 – January 2020 £3678.00
Charles Rogers Building Contractor – £630.00
HMRC – Tax & NI £753.59
NEST – Pension £146.20
Wages – £1752.31

25. NEXT MEETING

The next meeting would be held on Wednesday 13th February 2019 in the Library at Cliff House, Cliff Road, Salcombe at 6.30p.m.

Meeting Closed: 20.40p.m.

…………………………………………….. 13th February 2019.
Town Mayor.

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