COUNCIL MEMBERS PRESENT
* – Attendance; A- Absent; N – No Apologies Received
Cllr Mrs N. Turton – Mayor (in the Chair) *
Cllr. M. Fice *
Cllr Mrs C. Bricknell *
Cllr T. Lang *
Cllr R. Moore *
Cllr Mrs L. Sinnott A
Cllr G. Keeler A
Cllr M. Long (also District Councillor) *
Cllr I. Hatch A
Cllr A. Hainey *
Cllr M. Payne A
Also in attendance:
Dist. Cllr Mrs J. Pearce A
Cty. Cllr. R Gilbert *
Gill Claydon (Clerk) *
Pete Robinson (Cemetery Manager and Project Officer) *
Tom Ladds Kingsbridge Gazette *
1. DECLARATIONS OF INTEREST
Members were invited to acknowledge any declarable interests, including the nature and extent of such interests that they may have in any items to be considered at this meeting. Cllr Long advised that he would not take part in planning decisions due to him being on the District Development Management Committee.
2. OPEN FORUM
Cathy Drew of 15 Coronation Road attended to speak to an application for 16 Cranford. Her house was a semi and her main concern was the nature of the proposed extension into the back garden which appeared to be within 2 metres of her boundary fence. It would include three sliding full-length window doors facing east directly in her eye line across a shared walkway to her garden at right angles to the house. The number and size of windows were intrusive and would increase noise when slid open. A precedent set by other properties in the road was glass full length doors but these were on the north side of extensions facing the cemetery open space and for the most part the windows were not full length. This aspect of the plan produced overlooking and contributed to a loss of privacy. She provided those present with photographs from standing outside her back door looking towards an existing brick-built building in the garden which was roughly sited in the same place as the proposal and illustrated how close it would be. This application came online the previous Friday but there was no indication of such with a notice on any lamp post and she was concerned she only found out by chance. The Mayor asked Dist Cllr Long to follow this concern up. Another member of the public in attendance declined an invitation to speak at this point.
County and District Councillors Report
Cty Cllr Gilbert complimented the Remembrance Parade and service he had attended in Salcombe the previous Sunday. A resident had contacted him regarding a tree down that was across their driveway in Devon Road. The land where the tree had fallen from belonged to Woodland Trust but was woodland leased to a private group and concern was raised by neighbouring properties as to how the trees were being managed. Matters were in hand on this matter.
At Totnes Cross the road surface was repaired and completed under guarantee due to earlier faulty works. At County a Roadworks Permit Policy was passed by cabinet whereby all utility companies now had to apply for permission and provide a start and finish date which if contravened would mean a fine. In future companies could not put traffic lights out and then leave the works unfinished. This matter was approved subject to consultation. Most of Salcombe gullies were to be cleaned soon and County would be looking at the others once those cleared were recorded. At Moult Road the closure signs being erected were a miscommunication which was resolved.
There was a Devon school transport document which was misleading in that it referred to changes but also included bus transport. This document needed to be considered to check there were no local changes. He explained that he would not attend the next meeting but neither could he be present on the eve of a general election, so he was not coming out of politeness and therefore would see everyone in the New Year.
Cllr Fice received a complaint from a Batson resident that the road going along the estuary to Batson was flooded due to blocked gullies into the estuary. The clerk was asked to advise the Highway officer and copy Cty Cllr Gilbert into this.
Cty Cllr Gilbert left the meeting.
Dist Cllr Long thanked those who attended planning training which was fruitful. Matters had slowed up at District regarding decision making on plans due to the impending General Election as they were in purdah. The draft Supplementary Planning Document and Statement of Community Involvement consultations would continue. However the Kingsbridge site consultation regarding a Premier Inn might commence in December after the General Election going into January. This consultation may be far more general and not so specific on a Premier Inn.
Cllr Lang noted the yellow signs along the road relating to the Tides Reach site management were sending lorries down Sandhills Road. As part of Construction contract this stated so many vehicles per day between certain hours and holiday periods and vehicles being escorted through. The residents were monitoring this usage. On 4th November the closure of Cliff Road right the way through was because County planned to resurface but when this was sent out it indicated January/February. Western Power said they would withdraw the original dates but notices went up as one part of County had not spoken to the other. Therefore in January/February Western Power would be installing a new cable then after this the road would be resurfaced.
The Mayor noted that a planning permission for 5 Walton Leigh had not applied to vary condition 2 nor probably 3 and the points of contention for works now carried out were highlighted. Dist Cllr Long was requested to seek to regularise the matter.
The Minutes of the meeting dated 23rd October 2019 were approved and then duly signed by the Mayor as a true and correct record.
4. PLANNING APPLICATIONS:
The following applications were considered and such observations from town council submitted to District.
• 3168/19/FUL Proposed loft conversion with internal alterations, new cladding to front and side elevations 1-3 Beadon Prior, Sandhills Road, Salcombe, TQ8 8JP – Response 6th December –Objection on design as cladding on part of the property will severely impact the symmetry of the building and as this is a prominent building it would have an impact on the AONB in contravention of SALC ENV1. No objection was raised in relation to the actual loft conversion.
• 3176/19/FUL Alterations and extension to flat 8 Russell Court, Salcombe, TQ8 8BU – Response 22nd November – Objection in respect of the additional roof and dormer which would have an impact on the street scene and would reduce the light amenity of 74 Fore Street. The changes to the existing first and second floors were welcomed and supported by town council however it was felt that access to the terrace area could be made by use of a smaller building at the rear of the terrace as is the case currently. Due to the location of the building there would need to be an agreed Construction Management Plan before any development commenced as a condition of any approval.
• 3186/19/VAR Application for variation of condition 2 of planning permission 3419/17/FUL Park House, Baptist Lane, Salcombe – Response 6th December – Objection as this additional room was an unnecessary further development of an, already to be, overdeveloped site. In accordance with SALC H3 town council would request a Section 106 agreement re principal residence policy.
• 3278/19/FUL Proposed dormer to existing studio Flat 1, Northcrest House, Allenhayes Road, Salcombe, TQ8 8HT – Response 29th November – Town council would request a condition that the area remains a studio and is not used at any time in the future as accommodation.
• 3391/19/HHO Householder application for rebuilding of boundary wall following partial collapse (Retrospective) Cheesewring, Sandhills Road, Salcombe, TQ8 8JP – Response 29th November – Objection as the new wall had been built too high (as much as 50% in some places) and removed a public amenity view from the adjacent footpath.
• 3396/19/HHO Householder application for rear extension to dwelling 16 Cranford, Coronation Road, Salcombe, TQ8 8EA – Response 13th December – Objection as the sliding doors on the east side of the proposed extension were too close to the neighbouring property and would cause significant overlooking with increased noise pollution, was an invasion of privacy and considered unneighbourly.
• 3490/19/HHO Householder application for replacement balcony and stairs 6 Beadon Drive, Salcombe, TQ8 8NU – Response 13th December – No comment.
• 3501/19/CLE Lawful development certificate for existing building operations undertaken pursuant to conditional planning consent 2843/16/FUL Merrivale, Main Road, Salcombe, TQ8 8JW – Response 3rd December – Town Council queried whether the work to demolish an old dilapidated greenhouse constituted commencement of works under 2843/16/FUL.
TREE PRESERVATION ORDER WORKS
• 3067/19/TPO T1: Scots Pine – Fell. Reason – Tree is growing on top of a high bank close to the property and parking area 43aBeadon Heights, Round Berry Drive, Salcombe, TQ8 8LY – Comments by 13th November – No objection but it was requested replanting of a Scots or Monterey Pine in a more appropriate place within the garden.
• 3288/19/TPO T1: Pine – Fell and remove. Due to presence of Honey Fungus and brittle fracture at stem base Castle Combe, Sandhills Road, Salcombe, TQ8 8JP – Comments by 21st November – No objection but replanting requirement in the same area of a Scots or Monterey Pine.
• 3289/19/TPO T636: Black Pine – Fell due to failure of limb; T638: Sycamore – Fell due to short life expectancy and poor form; T639: Monterey Cypress – Remove dead limb 2m from ground level on East side (exempt) The Bolt, Bolthead, Salcombe, TQ8 8LL – Comments by 21st November – No objection but replanting requirement of Scots of Monterey Pine preferably Monterey as The Bolt was exposed. The Sycamore needed to be replaced by another Acer or Oak tree.
• 3341/19/TPO Works to H01 & H02: Holm Oak – crown lift to 4.5-5m from ground level to clear overhanging limbs from carriageway; A1, A2 & A3: Ash – section/fell to ground level as trees are dead/dying Land At Sx 737 390 Woodland between Onslow Road and Bonaventure Road Salcombe – Comments by 25th November – No comment as this was an application for town council.
Cllr Fice advised that many comments received from residents had been looked at by the working group.
• There was the old Lloyds Bank site due to an air conditioning unit being installed. There was one visible down the steps from Baptist Lane but the contractors advised that there was wood cladding being placed on the wall together with a living wall so the air conditioning unit would be screened. This would be reviewed.
• With regard to the windows at 1 Island Street it was greed they were not in keeping for a Conservation Area. Whilst this was true they were not right it was felt that these windows had been in situ for some time so town council could not comment at this late point.
• The group had looked at a camper van at Batson and it was parked legally and not within District Council bays along with being inside the double yellow lines. There did not appear to be any evidence of someone living in it so there was nothing for town council to do.
• Midships Knowle/Onslow Road the recent application approved for garage to be made into habitable accommodation. However, there was a condition on that approval that it should remain ancillary to the main dwelling. The impression was that the unit was segregated from the main dwelling with a fence and its own parking area so this would be referred to enforcement.
Cllr Long recorded that he was pleased with the outcome of Salcombe applications that had been taken to the last Development Management meeting.
5. PUBLIC CONVENIENCES
Due to changes by District a contribution towards the amount District expected to get from pay on entry income was now being proposed. Cllr Lang felt that Portlemouth should be footing most of their bill for provision of facilities their side of the estuary. It was suggested that any financial contribution from town council must be paid in increments and not as a lump sum and should not commence until Whitestrand rebuilding works had taken place and Milbay was upgraded. It was also felt that the shower should be reinstated at North Sands. Any future agreement would need a service level criterion, but District was already tied to FCC and this contract remained with District. A high proportion of businesses did not have toilet facilities, and should they be consulted for contribution? Double taxation was discussed as this was what was happening to many local Government services and in this case would in the region of £10,000 per annum.
It was agreed to DEFER this matter to the next meeting and a report on proposals from District, so far, along with figures would be circulated.
Dist Cllr Long left the meeting.
6. PARK AND RIDE
Cllr Fice produced a day by day split of parking income for the whole of August for the last two years along with bus takings. There was a major drop off in car park takings which was equitable with reductions in bus takings so that tended to suggest that it was a bad day with fewer visitors. This year Devon County sent two spreadsheets for the two machines and it was quite noticeable that one machine took a huge amount and the other did not so suggested that people used which ever machine was working. From these figures it would be difficult to present a case to say there was any lost income due to online/credit card payment or anything not working properly.
Parking income figures were reviewed along with various matters relating to the parking machines being temporarily out of order during the season and it was AGREED that there was no significant evidence to make a claim for loss of income due to machine failure.
7. OPEN SPACES
A request was made for Standing Orders be stepped down to allow the member of the public in attendance to speak and the Mayor agreed.
It was noted that unregistered parts of The Berry were not currently protected by the Neighbourhood Plan. John Kempton did not wish any fencing to be placed around the areas. Cllr Moore enquired if Mr Kempton’s objection, in a communication to Cllrs Moore and Long, was to all fencing or was his comment of ‘aggressive sort of fencing’ meaning that he did not like dragons’ teeth. Cllr Moore personally stated the bordering method could be changed. John Kempton responded with what guarantee would there be if Town Council fenced this area and then in 10 years went to the Land Registry and obtained ownership but thereafter proposed council houses on it or just developed. John Kempton stated he had applied to Land Registry to register a right of way along his little bit of lane that ran through to his garage, but this was not possible because ownership of the land could not be found. Cllr Fice explained if the area was fenced and maintained and had footpaths through then potentially when the Neighbourhood Plan was reviewed in five years this could be added as a local green space. It however needed some enclosure and to be included in maintenance for anything to be done. That was why a meeting with residents was suggested to discuss a way forward.
It was AGREED that the working group send a letter to all residents with a proposal to have a meeting to discuss views and have a vote of adjacent residents and take the majority view on how to proceed.
8. REDFERN FENCE
The estimates were received, and it was AGREED to request H2Environmental to carry out works for reinstatement of fencing at a cost of £1973.14 plus VAT.
9. DEVON PERMIT SCHEME
The consultation document was considered, and it was AGREED that there was a need to tighten up highway works and this scheme covered this and therefore no comment was required
10. MAYOR’S REPORT
The Mayor noted that she briefly mentioned at the last meeting, attending the Devon Association of Local Councils conference on the 23rd October. The speakers were Phil Norrey, Chief Executive of Devon County Council, Eifion Jones from the Heart of the South West Local Enterprise Partnership, Jonathan Owen of the National Association of Local Councils, Pete Bond from the Devon and Somerset Fire & Rescue service, and Ed Huston from the conference sponsors, Came & Company, insurance brokers to local councils.
She went to the workshop given by Rosalie Robison from the Lord Lieutenant’s Office, on Operation London Bridge, which was the protocol all will follow when the monarch or a senior royal, died. As a council Salcombe was already very well prepared for this eventuality but she did learn additional information about managing the website for these occasions. Specifically, town council would need to create an additional dedicated page, edged in black, which would give the public all the information they needed in relation to timings and events happening locally, and a link to an online condolence book.
Then she attended the workshop on Climate Emergency which had short presentations by Exmouth, Totnes, South Brent, Tavistock and Somerset West and Taunton local councils. Tom Dixon from Devon County Council was also present. Signposts were given to where further information could be found on each council’s own declaration via their particular websites, and details of other organisations and groups who had also joined this movement, eg Friends of the Earth, Transition Town Totnes, Devon Climate Emergency, and ICLEI – Local Governments for Sustainability, the global network of local and regional governments committed to sustainable urban development.
On the 4th November she was present for the District Council’s planning committee site visit regarding Summerleaze, Drake Road.
On the 6th November she attended the Kingsbridge & Salcombe Chamber of Commerce committee meeting. A new Membership Secretary had been appointed. Numbers currently stood at 174, with a target to reach 200 by June 2020, and the Secretary would be bringing proposals to increase the membership to the next town council meeting. Of more relevance to Salcombe, the Youth and Business Achievement Awards 2019 had been delayed until March 2020 due to businesses new to the Chamber wanting to have an opportunity to be a part of the Awards. This increased scale of the event would hopefully mean a bigger impact across the area, and more varied publicity would now be implemented.
The Mayor thanked the councillors who manned the Road Closure and attended the parade for Remembrance Sunday. Sadly no one joined her, from the council, at the service in the evening which was poignant.
11. COUNCILLORS REPORTS
• Cllr Fice – Asked whether there had been any notification from BT as the telephone kiosk at North Sands stating BT was thinking about removing this box. Date issued was 12th November with 42-day consultation. The Town Clerk would enquire of District as this unit had not been included in the recent consultations. He had received a comment about man residing in van at Collaton Road (just before the stables) and found that a gate had been placed across the opening stating Green Man sanctuary. The Locality Officer would be asked to keep an eye on this area which did not have permission for habitation. A consultation on paperless plans from District Council was noted and the response was only one per council so Cllr Fice asked if there were any additional comments as he would respond. The information regarding public bin collections advising of times was forwarded to all councillors. This stated one in the morning and one afternoon and it was of concern this could be 11.45a.m. and 12.15p.m. This needed clarity for a collection first thing in the morning and one mid-afternoon or more times stated.
• Cllr Mrs Bricknell – At the Onslow Road BT box a piece of wood at the base of the door had come adrift. The Clerk would enquire of BT as to whether this should be a maintenance matter or just hammered back.
• Cllr Hainey – Had located the mortuary and felt it was a lovely building that needed to be looked after.
• Cllr Lang – Attended Chapter 8 training with Cllr Hainey which whilst the tuition did take a long time all had obtained the appropriate certificates. For footpaths there had been comments on Devon Road to Bennett Road which he had gone along and cut back. He walked out to Batson due to the report of barbed wire, but this had been like this for years, the path was a bit muddy. On the cut through along the bottom of Bonfire Hill a tree came down and he had removed this.
• An email had highlighted concern that town council had removed the fence from within the hedge bordering Bonfire Hill cemetery to the park and ride. It was explained that the hedge served the perimeter purpose but the author felt that users of the park and ride could push through the hedge and disturb mourners. Town Council felt that the thickness of the boundary hedge would ensure the perimeter.
• Contact had been made with the owner of the fallen tree up above Bonaventure Woods and action was being taken by the property owner’s son for a competent tree feller to deal with the safe removal.
• Another tree at the Berry was noted to have a limb split away and needed immediate works to remove this limb and render it safe. As town council’s maintenance contractor District Council had been contacted and reassured that the tree was not in imminent danger of falling but could do this work for £193.79 plus VAT this coming Friday. The clerk would advise them to proceed.
• Highways had been provided with the drain survey maps. They had responded that quite a few of the roads in Salcombe were due their triennial clean this year. Some others that were annual cleans would have been done by now or before April 2020. So rather than create duplicate orders it had been restricted to five of the roads namely Camperdown, Loring and Sandhills along with the couple of drains at the top of Beadon. Fore Street was already ordered earlier in the summer but needed a smaller jetter so was put back till later. Once these were completed works could be reconsidered.
• The highways officer advised that the sign for Horsecombe and Lincombe would be actioned although it could take some time to come through but to get the Salcombe sign stood up it might be more expedient if this could be undertaken locally.
• Parish Path Scheme documentation was received with the request for a footpaths report by February 2020.
• The website provider had been requested to overview any improvements required to the town council website in order to comply with access requirements. A summary of requirements and estimate for works would be received in due course.
• South Devon AONB Partnership Committee was taking place on Friday 6th December at 10-12noon with a presentation preceding at 9a.m.
• A resident noted operatives dealing with the Batson vegetation and cutting back so approached them and took the opportunity to mention the pavement by the small four gig boat storage area which was overgrown. It had been like this for quite a while, but the team took this on board and sought permission to do the works and now the safety of the area was greatly enhanced. The resident hoped that this was now on the District future maintenance list and wished the operatives acknowledged and thanked.
Current Account £500.00
Deposit Account £409,304.74
Receipts: Harbour hotel – Parking £2875.00
Councillors APPROVED Internet payments for September to:
Harbour Hotel – Civic Lunch £2240.00
Rob Wheeler – Remembrance Sunday PA equipment and sound engineering £325.00
Royal British Legion – Wreath £20.00
Corserv Ltd – Chapter 8 training £183.00
Claydon – Provision of lunch for training day £15.00
13. NEXT MEETING
The next Town Council would be held on Wednesday 27th November 2019 in the Library at Cliff House, Cliff Road, Salcombe at 6.30p.m.
Meeting Closed: 20.39p.m.
……………………………………………….. 27th November 2019.