COUNCIL MEMBERS PRESENT

* – Attendance; A- Absent; N – No Apologies Received

Cllr Mrs N. Turton – Mayor (in the Chair) *
Cllr. M. Fice *
Cllr Mrs C. Bricknell *
Cllr T. Lang A
Cllr Mrs L. Sinnott A
Cllr K. Baker *
Cllr P. Lafferty-Holt *
Cllr M. Long *
Cllr Mrs Kemp *

Also in attendance:
Dist. Cllr S. Wright *
Dist. Cllr Mrs Pearce A
Cty Cllr. R Gilbert A
Gill Claydon (Clerk) A
Pete Robinson (Cemetery Manager and Project Officer) A
WPC Jo Pengilly A
PCSO P. O’Dwyer A
Kristen Bounds Kingsbridge Gazette *

12. DECLARATIONS OF INTEREST

Members were invited to acknowledge any declarable interests, including the nature and extent of such interests that they may have in any items to be considered at this meeting. None received.

13. OPEN FORUM

John Sampson and Peter Ralph from Rotary Club were present to talk about Crabfest 2019. There would be a slightly different format this year as there was not enough space for all the required stalls last year and the intention was to encroach further into the Creek car park. The Park & Ride bus stop would be moved to the far end of the car park by the gig shed and Rotary was hoping that Town Council would sponsor a bus as previous years. Rotary would still have an overflow field available with a separate bus service as this had been required before and would only operate once the Town Council car park was full.
There was a question raised about whether it was appropriate to close Whitestrand car park as well. The answer was that the event needed to be spread into the town to ensure all traders could benefit from those attending. The event had raised £35,000 in three years and brought new people into the town.
Police Report – PCSO O’Dwyer emailed to say they had been away on a neighbourhood policing academy course for the past week. As a result of this training, all neighbourhood police teams would be changing the way in which they engaged with local parish councils in a bid to provide better service all round. Their main focus would now be on the future priorities that affected parishes instead of dragging up past incidents.

They would no longer be reporting the crime figures for the last 30 days, or more, as this information was already available in the public domain via ‘www.policeuk.com’ website which provided crime figures for the whole of the UK. This change was to provide better service to the whole community by removing the need for neighbourhood officers to spend time gathering data already available to the public, thereby allowing officers more time to tackle the issues at hand. There would still be a monthly police report, but it would be different in term of its content. It would focus on what the neighbourhood team aimed to tackle within the next 30 days following community concerns.

Due to serious acquisitive crime, the local neighbourhood team had to focus their time on trying to detect and apprehend the unknown offenders responsible. This was their main priority for the next 30 days and their aim was to reduce/remove all future burglaries and bring the offenders responsible to justice.

Their second priority was to raise awareness of Devon and Cornwall alert. This was the best way to stay informed on what was happening within the area/parish and the police hoped to encourage everyone to sign up to it. The details were on www.alerts.dc.police.uk

There were on-going enquiries into the death of a 15-year-old boy from the town and the police wanted to thank the whole community for their understanding and support during this difficult time. They wanted to signpost several local agencies within the town who could offer advice and support to those who might be struggling with what had happened. The Holy Trinity Church of England was a good source of support and had been offering group meetings to anyone wishing to talk and the doctors and staff at The Redfern Medical Centre were also available to address any urgent medical concerns. The police understood that this had been a distressing time for everyone and they strongly urged anyone who found themselves in difficulty to reach out for help and assistance. However, the support shown by the local community had been overwhelming, which illustrated that Salcombe as a whole was a strong community.

Finally, due to the rural nature of the parish, the police wanted to draw attention to a scheme called CESAR that aimed to tackle farm/plant theft. On a weekly basis, farm/plant theft cost the UK over £1 Million and this was on the increase. CESAR was a scheme that offered a number of ideas and solutions to reduce this crime from happening. The police requested that this information was passed on to all local farmers/large plant (i.e JCB’S, quadbikes tractors etc) groups so that they could prevent themselves from becoming a victim of this national crime. For more information, signposting them towards www.cesarscheme.org

Anything arising from the meeting that required their attention should be sent to them via the normal routes. In the meantime, all were urged to visit the websites mentioned above to familiarize themselves with the information.

District and County Councilors’ Report.
Dist. Cllr Wright reported on the peer review feedback and said that District Council was very pleased with the report but realised that not everything was good and one particular point that had been picked up was in relation to communication externally.
The SW Mutual Bank share offer deadline had been extended to the end of March and the response rate looked as if it would be well above target.
The Joint Local Plan final report was not yet back but the Inspectors had said that they did not want any more information, so the hope was that it would soon be adopted.
New railings, in the same style as those at Cliff House and Whitestrand, were to be installed at Jubilee Pier by Easter. Dist. Cllr Wright was asked why the pier could not be reinstated to its original condition, but he was not able to provide an answer.
Cllr Fice raised an issue with two recent planning decisions. The first was 2987/18 in relation to 21 Church Street where the planning officer had stated that the rear extension was already in place, so the Town Council’s comments were beyond the scope. However, the Town Council’s comments related to the fact that the new extension was somewhat higher and could have an impact on light amenity of the neighbouring property. The second was 4081/18 in relation to Oversteps where there was no officer’s report on the website, so it was not possible to see the reason for the delegated authority for a decision when Town Council had objected.
Cllr Lafferty-Holt asked about the SW Mutual Bank and how it would work in the light of bank closures. The response was that anyone could open a bank account with SW Mutual Bank which would be beneficial for those receiving benefits as they could not currently open an account.
Cllr Long expressed concerns about the treatment of a beech tree at the development at Netherwood on Bennett Road. He was concerned about the line of the Heras fencing which at one stage had been tied to the beech tree but had now been moved further out so that the beech tree had no protection from the building work. The fencing needed to be moved further into the site in accordance with the planning approval but there appeared to be no action, to date, from the District Council enforcement team.

14. CO OPTION

No further applications received so this was dispensed with.

15. MINUTES

The Minutes of the meeting dated 23rd January 2019 were duly signed by the Mayor as a true and correct record.

16. PLANNING APPLICATIONS:

The following applications were considered and such observations from town council submitted to District.
• 3838/18/FUL READVERTISEMENT (Revised Plans) Extension and alterations to existing dwelling to create two separate dwellings St. Valery, Herbert Road, Salcombe TQ8 8HW – Objection as the proposal was overbearing and could potentially provide a loss of light amenity, certainly the evening light, being situated so close to the boundary. It was also against the emerging Salcombe Neighbourhood Plan policy SALC ENV7 in relation to infill development and was therefore not permitted due to the subdivision of the plot and the increase in volume was in excess of permitted development. It would also provide a potential for overlooking of Rendoc so that windows on that side, if permitted, would require obscured glass.
• 0151/19/HHO Householder application for extension and refurbishment of existing detached dwelling 17 Grenville Road, Salcombe, TQ8 8BJ – No objection
• 0171/19/HHO Householder application for single storey rear extension at upper ground floor level 2 Lakeside, Salcombe, TQ8 8EJ – Objection as the proposal would have an impact on the light amenity of the neighbouring property, 1 Lakeside.
• 0201/19/FUL Construction of new single storey studio house, Land at SX 738 387, Lower Rockledge, Devon Road, Salcombe, TQ8 8HJ – Objection was raised on many grounds. The proposal would have a detrimental impact on the AONB, there would be potential overlooking of Poundstone Court and Hamstone Court, and it was overdevelopment of the site. The proposal did not provide for any additional car parking spaces and there was no amenity space. There was a large amount of glass incorporated in the design both outward and upward which potentially could cause significant light pollution impacting on the surrounding AONB. There was a major concern raised over protected trees both at Rockledge and on the site itself that could be damaged during construction. The site itself was subject to a woodland order but it was noted that several trees had already been removed. This proposal was also in contravention of two policies within the emerging Neighbourhood Plan, being SALC ENV6 in respect of locally important views and SALC ENV 7 in respect of infill development. There was also a major concern in relation to the construction management as the only access was along the drive of Stonehanger Court. This activity would remove up to 6 parking spaces, during construction, and there were also structural concerns due to the topography of the site.
• 0203/19/FUL Change of use from retail to residential as an extension to an existing dwelling 2 Russell Court, Salcombe, TQ8 8BS – No objection

APPEAL
• 2098/18/HHO Appeal reference: APP/K1128/D/18/3213974 Proposal: Householder application for proposed removal of roof and construction of additional accommodation Summerleaze, Drake Road, Salcombe, TQ8 8EG. Appellants Name: Ms Lucinda Davies Appeal start date: 21st January 2019. Agreed that previous comments would remain.

WORK TO TREE PRESERVATION ORDER TREES
4203/18/TPO T1: Beech – Crown thin by 50%, crown height reduction by 3 metres, lateral reduction by 2m on all sides, deadwood removal (exempt) to create good shape and encourage more light, Flat 1, Shaws Corner, Cliff House, Devon Road, Salcombe, TQ8 8JL – Objection. It was noted that the tree needed some tidying up so lesser works should be permitted. Whilst the tree needed this tidying work it was felt that there was no need to reduce the crown or thin by 50% and a lateral reduction on all sides was too much.
Dist. Cllr Wright left the meeting

17. LICENCE

The licence application by CrabFest for use of areas around town was discussed and it was AGREED to advise that Town Council approved this licence.
John Sampson and Peter Ralph left the meeting

18. PARK AND RIDE SIGNAGE

The draft drawings of signs provided by Devon County together with costs for producing and installation were considered. Concern was expressed as to why it had taken Devon County nearly a year to provide a design that mirrored what was already in place. It was AGREED that these designs would be rejected, and that Devon County be requested to provide a design for the generic sign as requested by Town Council previously.

19. FOOTPATHS

The annual footpath report, provided by the footpath warden, was discussed. Cllr Lang was thanked, in his absence, for putting together this report.

It was AGREED that this report be submitted to County Footpaths noting the fallen wall at Footpath 34 was already being dealt with by the Footpaths Officer. It was further requested that Devon County Footpaths be asked about their policy on dog friendly stiles as complaints had been received.

20. TREE WORKS

Cllr Long advised that he had walked around with all the contractors and all were capable of doing the work although there was a slight concern about the sole trader who would have to sub contract some of the work. The quotes received, in line with the specification works highlighted in the recent report, were discussed and it was AGREED to accept the quote from Hi-Line to carry out these works at a cost of £1,440 + VAT (£1,728). It was further AGREED to send a letter to the other contractors thanking them for quoting for the business, hoping that being unsuccessful this time would not preclude them for quoting on works in the future.

21. HANDYMAN

There was a long discussion regarding the draft specification for small works contract and the following changes were AGREED:
• that applicants must have their own public liability insurance and provide their own equipment
• the contract would be for 3 years with a trial period of 6 months, together with an annual review with the option of a break clause on either side
• that there needed to be detailed invoicing and scheduling of work
• that tasks approved should be completed within 7 days of notification to proceed, extended only by prior agreement with Town Council

22. GRANTS

Applications for a grant were considered as stated below;
(a) towards the provision of a bus for CrabFest up to £300 – AGREED to provide a bus for CrabFest
(b) for Salcombe Maritime Museum for the ongoing provision of historical information £3000 – AGREED to provide a grant of £3,000 for Salcombe Maritime Museum with a recommendation that they advertise more widely for additional volunteers to enable the museum to remain open longer.

23. MAYOR’S REPORT

The Mayor was invited to attend the Library AGM and guest talk, on the 30th January, when the speaker, Brenda Loosemoore, who was a volunteer for the National Trust, gave an amusing insight into the lives of Dame Agatha Christie and Dame Bridget D’Oyly Carte as she saw them.

The joint application from Kingsbridge and Salcombe Town Council together with West Alvington and Malborough Parish Councils into the Communities Together Fund for a grant to pay for a feasibility study into a possible extension of the cycle path connecting Salcombe to Kingsbridge was approved on the 4th February. A sum of £4,140 was sought and £3,638.16 was awarded, a reduction of 12.12%. Kingsbridge would be following up on this to seek a contribution from Salcombe to ensure this project went ahead.

She also attended the Kingsbridge & Salcombe Chamber of Commerce meeting on 6th February. The Chamber of Commerce Youth Awards ceremony would be held on 17th October in Kingsbridge Library. The Easter Egg Hunt which usually took place in Kingsbridge and Salcombe were on hold at the moment due to lack of meaningful support from the businesses and a general assumption that the event would happen regardless. Kingsbridge Information Centre was in talks with their traders’ group so this event might yet be reinstated in Kingsbridge, but there had been no input from Salcombe Information Centre as yet. There was provision in the Chamber budget for Salcombe events, but it was said nothing specific had been forthcoming for quite a while.

The Mayor reported that information coming from the Post Office directly to the Chamber suggested that Malborough and Salcombe Post Offices would shortly be closing. It was sincerely hoped that this was not true and Town Council would try to investigate further, particularly considering that much local routine banking need had been taken up by the Post Office since bank branches had gone.

Kingsbridge Town Council attended the Town Centres Strategy meeting held at District, which was arranged on the back of a review of our ‘vanishing high streets’, focusing on the fact that declining town centres could lead communities to fragment, towns to lack identity and not be attractive for investment. Apparently, it was agreed that Salcombe and Modbury should be invited to the next meeting. There was a government-backed Future High Streets Fund of £675 million available, but that would be spread across the country, so there would not be much funding to go around, and South Hams District Council was the eligible body to bid for any funding.

The Chamber’s Chairman, Samantha Dennis, was going to raise at their next Members’ event that if anyone had any issues to raise in relation to parking and/or transport issues within Salcombe, then to please get in touch with Salcombe Town Council and they could add that information to the review that was being embarked upon.

On the 12th February the Mayor attended an inaugural meeting regarding the possible setting up of a group willing to look at the community’s overall wellbeing, issues around loneliness, mental health concerns, and so on, in the hope of connecting these issues with assistance and solutions. More information on this local venture would follow in due course.

Regarding the adverse possession claim to land opposite Puffins on Fortescue Road, Mr Handslip, the claimant, was not prepared to come to any sort of agreement with the Town Council at this time. The legal working party and the planning group met to discuss this matter and agreed that Town Council could not justify spending any more taxpayers’ money on this claim with insufficient new evidence to put forward. Therefore, on the 12th February Town Council officially withdrew their objection to the possessory claim prior to the case going to Tribunal on the 15th February and incurring increasing legal costs.

With regard to the land adjacent to Spinneyside, Cllr Fice and the Mayor met with Mr and Mrs Savell, who lived opposite. They were content for the Town Council to erect wooden posts along the perimeter of this section of woodland. However, other residents were not. Town Council would therefore write to those in the immediate vicinity asking for their ‘yes/no’ opinion and would abide by the majority decision. Whilst there two boats, numerous crab pots, ropes and other detritus was noted, and it was felt it had been dumped on this land and was precariously high and extremely unsightly. This had been reported but District Environmental Health would not action on private or unregistered land.

In respect of the Berry, the legal working group met and agreed to request yet another meeting with South Hams District Council, but to include District Councillors, in the hope of pushing further forward with the land transfer. This meeting would probably be based on no solicitors being present to save costs and intend to bounce ideas back and forth until both sides could find an acceptable compromise on terms. The lease renewal was progressing; this would protect the Town Council’s position whilst the transfer of land was being negotiated.

24. COUNCILLORS REPORTS

• Cllr Lafferty-Holt – asked what the cones were for on Union Street and was advised that they were for work to be carried out by South West Water. He also commented on the direction notices to the local Spar which had appeared on street nameplates at the top of the hill. Town Council was to contact District or County Council for whoever was responsible for street signs
• Cllr Fice – reported on a meeting with Cllr Mrs Turton, Cllr Long, Dist. Cllr Judy Pearce and Cty Cllr Julian Brazil regarding the progress on the transfer of toilets. The District Council executive meeting was on March 14 and hopefully the figures would be available prior to that meeting for Town Council to discuss. Town Council had not formally approved that they should be involved in the running of the toilets and this would need to be an agenda item once the District Council figures were known. The date of transfer looked likely to be the 1st October 2019.
• Cllr Long – reported that he had been invited to attend one of the national talks about Ash Die Back being run by DEFRA and the National Tree Council.

CLERK’S REPORT
• A locality officer had been asked to attend Fortescue Road to consider rubbish deposited at the side of the road. The response was that if the land was untitled or private and the only issue was visual intrusion then there was nothing that District Environmental Health would do.
• Following a request by the Courtney Park Working Party from Town Council, District Council had lifted the drains within this area and was now obtaining a camera to determine the route of these drains to advise any play equipment installation.
• The officer at District Council had advised that those who had indicated a need for grants from the Open Spaces Sports and Recreation Plan would need to provide project aims, indication of any community consultation, specifications and three quotes for the works/grant applied for if above £7500. This should be sent along with details of any matched funding, who owns the land/facility the grant is applied for, who is applying and whether they can reclaim VAT. In view of groups not being aware of the District process the officer was asked to put together an article for the Kingsbridge Gazette and to be sent to the Salcombe groups. No article had been received to date.
• The company who had produced the artwork for the District Salcombe map had been identified and they had agreed to quote for the updates. Another company had also been sourced to quote.

25. FINANCE

Bank Balances
Current Account £Due to the Town Clerk being on compassionate leave no figures were available.
Deposit Account £DITTO

Received: Nil

Councillors APPROVED Internet payments to:
Foot Anstey – Legal Fees £121.20
Foot Anstey – Legal Fees £2883.60
Foot Anstey- Legal Fees £483.00
Malborough Forge – Repair to park and ride rail £150

SHDC – Weed spraying £992.90 (Payment held back pending clarification from District of dates when works carried out and areas covered).

26. NEXT MEETING

The next meeting would be held on Wednesday 27th February 2019 in the Library at Cliff House, Cliff Road, Salcombe at 6.30p.m.

Meeting Closed: 8.00p.m.

…………………………………………….. 27th February 2019.
Town Mayor.

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