COUNCIL MEMBERS PRESENT

* – Attendance; A- Absent; N – No Apologies Received

Cllr Mrs N. Turton – Mayor (in the Chair) *
Cllr. M. Fice *
Cllr Mrs C. Bricknell *
Cllr T. Lang *
Cllr Mrs L. Sinnott A
Cllr K. Baker A
Cllr P. Lafferty-Holt *
Cllr M. Long *
Cllr Mrs Kemp A

Also in attendance:
Dist. Cllr S. Wright *
Dist. Cllr Mrs Pearce *
Cty. Cllr. R Gilbert A
Gill Claydon (Clerk) *
Pete Robinson (Cemetery Manager and Project Officer) *
WPC Jo Pengilly A
PCSO P. O’Dwyer A
Kristen Bounds Kingsbridge Gazette A

1. DECLARATIONS OF INTEREST

Members were invited to acknowledge any declarable interests, including the nature and extent of such interests that they may have in any items to be considered at this meeting. None received.

2. OPEN FORUM

Police Report
PCSO O’Dwyer emailed and advised that there had only been one crime reported to police in the last few weeks and that was theft of a mobile phone, although it could have been misplaced by accident. This crime had no impact on the rest of the community. This compared to last year where there were three crimes reported for the same time period.

He noted that people may have heard about the sad incident over in Thurlestone involving an unknown offender pouring boiling water over a collie dog. Investigations were on-going, but he wanted to let everyone know that the dog and owner were both doing well and felt overwhelmed by the support they had received from the whole community.

Approaching Christmas, the police wished to caution residents not to leave unopened presents on display in vehicles or under the tree for long periods of time. Such temptations could be too much for the passing offender and only lead to an increase in thefts. To ensure a safe and happy festive Christmas, he urged obstructing the view of these items from passing members of the public as they walk past property.

Also around this time of year the police start to see an increase in heating oil thefts around the area and would like to remind people to remain vigilant, considering neighbouring properties that maybe unoccupied during the festive period. If anyone did see something suspicious, please call police via the 999 system.

The police would be launching their annual drink/drug drive campaign to keep drivers and other road users safe during this magical time. Drink/drug driving he stated was extremely dangerous and could have a massive impact on innocent individuals and communities. If anyone knew someone who was considering driving after consuming a large amount of alcohol, he pleaded for them to deter them from doing so by taking their keys away or arranging for other means of transport. Should anyone however ignore the good advice then please contact the police who would aim to stop them from setting off thereby reducing the. drink/drug driving. These drink and drug actions wrecked lives and everyone had a responsibility to reduce it, if not remove it all together! This was why police had been active within the town over the weekend to raise their profile as part of their Pubs Against Drugs (PADS) activities and the response from the local community was very positive.

District and County Councilors’ Report.
Dist Cllr Mrs Pearce advised that in relation to the District Joint Local Plan the final consultation would finish the following Friday evening and so far nothing controversial had been sent in. She did acknowledge that some might wait until the final minute. The Salcombe Neighbourhood Plan went out to consultation today. Natural England had been difficult and Historic England had caused problems elsewhere as questions had been raised by Natural England with regard to the settlement boundary for Salcombe within the District Joint Local Plan. This boundary had been included there since 1986. It was noted that it was disappointing that the Neighbourhood Plan process with District was not moving forward and District officers’ not giving weight to these emerging documents.

With regard to the current consultation on business rates Cllr Fice advised he had read this document and it did not appear to cover concerns. If owners rented their property out for 140 days a year and let it out for 70 days they could still opt for business rates and receive that rate relief so most properties in Salcombe were in this relief bracket. Dist Cllr Wright agreed that he raised the consultation at the previous meeting because in its present form it would not bring income into services provided. He would raise it at District and ask for a robust response because if some ‘body’ then had to administer these proposals this was a further service which appeared to give no benefit to the circumstances in the South Hams.

Dist Cllr Wright noted that the Christmas lighting at Whitestrand car park was currently going up.

3. CO OPTION

No further applications received this was dispensed with.

4. MINUTES

The Minutes of the meeting dated 14th November 2018 were duly signed by the Mayor as a true and correct record.

5. PLANNING APPLICATIONS:

The following applications were considered and such observations from town council submitted to District.
• 2224/18/FUL READVERTISEMENT (Revised Plans) Replacement dwelling of the existing garden flat at Bar Lodge, The Garden Flat, Bar Lodge, Salcombe TQ8 8LW – Overdevelopment, overbearing and too much glass and OBJECT as before.
• 2980/18/HHO Demolition of existing single storey extensions and construction of single and two storey extensions, including balcony and dormer, additional rooflights, and other external alterations Woodcot Cottage, Cliff Road, Salcombe TQ8 8JU – No objection.
• 3506/18/LBC Listed building consent for erection of illuminated and non-illuminated signs to exterior The Kings Arms, 18 Fore Street, Salcombe TQ8 8BU – No objection but sign must be higher as too low for dray lorries travelling along the main street.
• 3516/18/ADV Advertisement consent for the display of 5no. externally illuminated advertisements and 10no. non-illuminated advertisements The Kings Arms, Salcombe TQ8 8BU – No objection.
• 3525/18/LBC Listed building consent for proposed repairs and maintenance works Boatyard Building, Thorning Street, Salcombe TQ8 8DW – No objection.
• 3586/18/HHO Householder application for single storey rear extension Bridleway House, Salcombe TQ8 8LF – Objection as it was stated that there was no requirement for drainage report as it was not to be used as a bedroom or bathroom but to be used as a utility room so town council felt a report should be provided
• 3587/18/HHO Householder application for new detached triple garage/car port with room in roofspace Bridleway House, Salcombe TQ8 8LF – A tree to be removed as part of the construction and query whether it needs to be replaced as it was covered by a TPO. No objection but would want a condition that the upper space, designated for sail storage and other, was not used for accommodation purposes.

TREE PRESERVATION ORDER – SERVING OF NEW ORDER
• Ref: 955040 No. 966 Location Plantation House, Bennett Road, Salcombe TQ8 8JJ – To consider the serving of this Order and offer any comments by 13th December 2018 – Support confirmation as served as does provide protection to existing woodland and helps screen a potential development site.

PLANNING CORRESPONDENCE
• 1641/18/HHO Appeal reference: APP/K1128/D/18/3213464 Proposal Householder application for demolition of existing conservatory and construction of flat-roofed, single storey extension with balcony above Ambleside, Herbert Road, Salcombe, TQ8 8HN Appellants Name: Mrs V Lovatt Appeal start date: 26th November 2018. This application was to be considered under the Householder Appeal System and therefore the only action that can be taken was if any comments were to be withdrawn. Town Council objection stood.
Dist Cllrs Wright and Mrs Pearce left the meeting.

6. PUBLIC CONVENIENCES

Cllr Fice advised that a meeting had taken place at the town council office which felt there were three possible choices for the Salcombe toilet provision. The three options were to let District install pay on entry, or negotiate like, Kingsbridge Town Council had and pay the estimated income or take over the four public toilets and town council run them using a private company to provide everything. The question put to this meeting was when considering the town council precept should something be included for any proposal.

Councillors were attending a meeting with Harbour Board the following week to learn more.

The District proposals for access to public conveniences and whether town council funding should be used to ensure ongoing free access was considered and it was AGREED that three formats would be worked out for consideration with in the precept. It was further AGREED that Salcombe Town Council should make representation with regard to possible closure of Mill Bay toilets as this would have a knock-on effect on Salcombe. Cllr Long also noted that the shower facility at North Sands had been cut off with no warning of discussion with town council.

7. BATSON PROJECT

The draft response prepared by those town councillors attending the workshop was AGREED to be submitted to District Officers.

8. TREE REPORT

The report was tabled and it was AGREED that the suggested works would go out for quotes along with additional planting. It was noted that ash trees over the coming years could be hit by ash die back and therefore sycamore, aspen, elm, birch and others could be planted to take their place. Cllr Lang commented on the tree within the town council parking area and those present noted that any works to the tree this area should be done with Conservation Area permission. Cllr Long thanked Pete Robinson for his assistance with the walk around and report.

9. SAFETY TESTING OF PUBLIC BUILDING

It was AGREED that a quote for a five yearly electrical inspection for this public building should be carried out and diarised for future reference. The Town Clerk would write to the Museum and Information Centre to request that all obstacles on the stairs and access points be removed as this would null and void the insurance and that an inspection to check this would be carried out at some point.

10. MAYOR’S REPORT

The Mayor noted that the Open Spaces Sport and Recreation group had reviewed the plan and found nothing required to be updated at present. They had created a template application form for groups to request to be included in the plan and this was on the website.

A transport and parking review joint meeting was in the middle of being arranged with District and County to discuss Salcombe issues raised within the Batson Project meeting. Hopefully this would take place early January 2019. With regard to the Mortuary building attempts were being made to find someone to quote for project managing but as yet there were no responses. The first Courtenay Park play area design had been received which was well received although Cllr Lafferty-Holt suggested that more climbing activities were needed within the youngsters’ multi play piece. Another suggestion was that a music festival type activity with a teddy bears picnic could be provided in this area as it acted like an amphitheatre and would be a good family focus festival.

11. COUNCILLORS REPORTS

• Cllr Fice – Asked if Town Council should respond as a council to the business rates consultation and this would be put on the next agenda. Regulation 16 on the Neighbourhood Plan was now going forward without agreement from Natural England but they could put forward any objection direct to the inspector. This was a 6 week consultation (finishing mid-January). An inspector was being lined up and it seemed that Salcombe would have the same one as had reviewed Thurlestone. On 25th January 2019 the National Planning Policy Framework came into effect so hopefully being at this point the plan would be ahead.
• Cllr Long – Reported that the shower was missing from North Sands public toilets area. He had also received some complaints, regarding the new dragons teeth on the Berry, of a child getting a splinter and also an elderly person being hurt. Cllr Long felt the posts needed smoothing down to stop this. Also the old dragons teeth had been thrown into the undergrowth near the play area and needed clearing out.
• Cllr Lafferty-Holt – Raised concern about road work signs but noted this point was probably for the County Councillor. At Onslow Road the sign was positioned so that pedestrians had to walk in the middle of the road there were various highway items left lying in the road at Shadycombe, and Newton Road such as shabby cones. The County Councillor would be advised by email. As Salcombe was a small village with narrow roads it would be better if something biodegradable could be sprayed on the road surface warning of works and then gradually erode.
• Cllr Lang – Scaffolding outside Kings Arms had major problems. The supports had been placed on private property without obtaining permission from the landowners and obscured the windows of the shops stopping shoppers looking in. Also the structure was obstructing access to Kings Cottages which were also having works done and this was causing chaos. On approaching the scaffolders they replied the council gave them permission. The Highways Officer and County Councillor would be asked if a licence had been applied for.

CLERK’S REPORT
• The contractors for Devon County Highways had advised that the weather was against them and therefore they had prepared Devon Road and would continue with Shadycombe Road preparation but would attempt to surface course these two schemes on Friday morning when the forecast appeared favourable. If this was not possible it may be that they would leave the roads in a safe state but return in January to top surface dress.
• Devon County Highways had asked whether town council wished to continue for another year with the agreement for highway verge cuts with a grant contribution of £310 for the whole year 2019 to 2020.
• From National Association discussions at a training day the question of whether councillors should individually be registered as Data Controllers was raised. The response received advises that if a councillor is sending emails acting on a request within a meeting then so long as they keep within that remit they would be covered by the town council registration. If a councillor was carrying out what could be described as case work, then the situation is different. Suppose they were asked to mediate in a neighbour dispute because of their standing as a parish councillor, they may well end up with emails from both parties and others which have nothing to do with the council as such. Then they might be advised to register with the ICO since they are working outside of council led business. The good news is that government had recently conducted a consultation on reviewing the exemption from paying ICO fees to register and concluded that they would introduce such an exemption for elected members doing work by way of their office (which would cover case work). Unfortunately, there was no time frame for this given but it might be a relatively straightforward change so could be introduced quite soon. The message was to be aware of what was being sent and good practice.
• The buddle at Blackmore Bottom was still flooding so had not been cleared and this was to be reported again.

12. FINANCE

Bank Balances
Current Account £501.00
Deposit Account £336,960.63
Received: Nil

Councillors APPROVED Internet payments in November to:
Land Registry – Search on land at Bonaventure £6.00
Tony Lang – Clearance of Council hall gutters due to leak £20.00
G. Claydon – reimbursement of office sundries £2.57
Krystal Hosting Ltd – Town Council website and emails £119.99
HMRC – Tax and NI £753.59
NEST – Pensions £146.20
Wages – November £1752.31
Devon Wildlife – Vermin Control £35.00
Harbour Hotel – Civic Lunch £1980.00
Salcombe Christmas Lights – Grant 2018 £500.00
Jacksons Fencing – Jubilee Garden play area fence £2748.94

13. NEXT MEETING

The next meeting would be held on Wednesday 12th December 2018 in the Library at Cliff House, Cliff Road, Salcombe at 6.30p.m.

Meeting Closed: 20.15p.m.

…………………………………………….. 12th December 2018.
Town Mayor.

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