COUNCIL MEMBERS PRESENT

* – Attendance; A- Absent; N – No Apologies Received

Cllr. M. Fice – Mayor (in the Chair) – *
Cllr Mrs C. Bricknell – *
Cllr T. Lang – *
Cllr R. Whitfield – A
Cllr Mrs L. Sinnott – *
Cllr Mrs M. Kemp – *
Cllr K. Baker – *
Cllr N. Rudd – *
Cllr G. Lennox – *
Cllr Mrs N. Turton – *
Cllr P. Armstrong – *

Also in attendance:
Dist. Cllr S. Wright – A
Dist. Cllr Mrs Pearce – A
Cty. Cllr. R Gilbert – A
Gill Claydon (Clerk) – *

Pete Robinson (Cemetery Manager and Project Officer) – A
WPC Jo Pengilly – A
PCSO P. O’Dwyer – *
Chris Derrick Kingsbridge Gazette – *

120. DECLARATIONS OF INTEREST

Members were invited to acknowledge any declarable interests, including the nature and extent of such interests that they may have in any items to be considered at this meeting. Cllr Lennox declared an interest in 1815/17/HHO being his own private application.

121. OPEN FORUM

Michael Richards was in attendance and stated that South Sands businesses were being affected by the closure of the car park and he felt opening it would not have any adverse effect on the planning application. Therefore could District and Town Council ask the Harbour Hotel to leave it open. The Mayor advised that the Harbour Hotel had met with businesses last Tuesday and they were working together and part of the car park was to be opened. Cllr Rudd said that Ben of Sea Kayak highlighted that the car park was closed and it would have an adverse effect on business and Cllr Rudd felt that communication between town council, Harbour Hotel Group and KSSB could be better. He did mention an offer being made and wanted this to proceed but nothing had been fully agreed. Cllr Rudd also stated that KSSB apparently had reapplied for this area to be registered as a Community Asset. It was noted that Harbour Hotel closed the area on advice of their experts due to a break in. Dist Cllr Wright was at the meeting with Ben Sherry and Harbour Hotel last week and perhaps he was aware of more information. Town Council would speak to Harbour Hotel to ask what was happening and for them to clarify but town council and District Council did not have jurisdiction because it was private land and might be an insurance issue. Cllr Lennox felt that this was a situation of two sides with differing opinions and perhaps town council could offer to arbitrate with local businesses and Harbour Hotel.

Police Report – Report for crimes over the last 30 days noted nine crimes which consisted of harassment, bilking – taking fuel without paying, domestic GBH, attempted burglary of commercial premises (did not get in), shop lifting from a store in town (person was caught), ABH, domestic common assault, theft by finding – (valuable item found but not handed in) and the RNLI had their freestanding money box stolen from outside the shop. The local beat team had also been busy visiting the Brownies and youth groups talking about police in general and raising awareness for individual safety through a project with the primary school. There had also been an incident over the last 30 days with a report of a missing person from up country who was medium risk but needed assistance. The police went out on a harbour boat and located this person on a cliff and were able to intervene. Elsewhere outside the parish it was noted that due to the recent good weather people were leaving windows open. He stressed that people must be advised not to leave windows open when leaving their property as this provided opportunity.

Cllr Mrs Sinnott noted a recent telephone scam whereby a recorded message stated is was from HMRC and invited the recipient to press ‘one’ to speak to a legal advisor etc. This had been reported and Action Fraud was working to get it removed. There was also another computer virus going around so this was being publicised on the police website.
District Councillors Report – None.

122. MINUTES

The Minutes of the meeting dated 14th June 2017 were amended to include Chris Derrick as in attendance and at item 126 to add after ‘the occupant’ the words ’…. of the building’ before being APPROVED by council and then duly signed by the Mayor as a true and correct record.

123. PLANNING APPLICATIONS:

The following applications were considered and such observations from town council submitted to District.
• 1061/17/HHO Householder application for replacement of existing balcony Seadown 8 Platt Close, Salcombe TQ8 8NZ – No objection.
• 1242/17/HHO READVERTISEMENT (Revised Plans Received) Householder application for replacement of existing rear facing balcony with larger balcony extending across the rear of two semi-detached houses of Rathlyn and Lulworth, Rathlyn and Lulworth, Grenville Road, Salcombe, TQ8 8BJ – No objection.
• 1815/17/HHO Householder application for renovations and extensions as per approved scheme 3081/15/HHO with proposed modification of two first floor balconies St. Nicholas, Coronation Road, Salcombe TQ8 8EA – Objection as this modification was not felt to be in keeping with the street scene nor setting of this Edwardian building.
• 1887/17/FUL Amendment to previous planning approval 3718/16/FUL for the change of use of redundant ancillary space within former hotel to residential use to allow enlargement of existing apartments and external alterations including rear extension and balconies/terrace to south east elevation including new dormer to third floor, side extension to north east elevation, new windows and balconies to south west side elevation, replacement zinc cladding to existing dormers and part of external façade, redesign of front entrance and replacement of existing windows Sunny Cliff Hotel, Cliff Road, Salcombe TQ8 8JX – Objection. The north easterly end extension proposed to continue the high roof line rather than follow the current slope and as a dominant building overlooking the estuary would be visible and not in keeping with the locality presenting a high extension which would remove a public amenity view towards Millbay. The materials proposed for the new dormer window and replacement dormers to be clad with zinc were not in keeping with the AONB.
• 1931/17/HHO Householder application for single storey rear extension, detached annex building in garden and general refurbishment (resubmission of 1106/17/HHO) 16 Church Street, Salcombe, TQ8 8DH – Objection. This annex was felt to be overdevelopment and would affect the light amenity of the building on the other side of Church Lane. The rear extension would also affect the light amenity of 17 Church Street. Any permission granted would need a condition that the annex remained ancillary to the main building and was not used separately.

WORK TO TREE PRESERVATION ORDER TREES

• 1948/17/TPO T15: Oak – Crown height reduction by approx. 5 metres, lateral reduction by approx. 2.5 metres; T16: Holm Oak – Crown height reduction by approx. 4 metres, lateral reduction by approx. 2.5 metres; T18: Holm Oak – Crown height reduction by approx. 4 metres, lateral reduction by approx. 2.5 metres; G1a: Oak Quercus Cerris – Fell, replant with Griselinia Littoralis hedge; G1b: Holm Oak – Coppice to shrub approx. 0.25 metres from ground level Asman, Sandhills Road, Salcombe TQ8 8JP – From a town council visit to the site it was noted that at least four or five trees had already been removed and therefore town council asked that the tree officer visit this site before making a recommendation.

APPEAL NOTICE

• 3519/16/FUL Appeal reference: APP/K1128/W/17/3174774 – Proposal: Conversion of single dwelling house into two dwellings and extensions to front rear and sides. Location: Vantage Point, Bonaventure Road, Salcombe, TQ8 8BE Appellants Name: Mr S Culley Appeal start date: 16 June 2017 – Objection still stood. It was noted that the access at Raleigh Road end now crossed the tennis club land and at the other end was steep. With this now being a surfaced road from Raleigh Road down to this point it had introduced an impermeable surface to serve these two properties and further concern was raised.

PLANNING CORRESPONDENCE

• All emails already received forwarded. No further letters.

124. COUNCIL PROTOCOL

Protocol with regard to how councillors communicated with each other and the clerk was reviewed by the Mayor. He explained that the town council was a democratic body who met and not all would agree on what was discussed and decided as everyone was entitled to their own opinion. However all must ensure that the majority vote was abided by even if one or two councillors did not agree with a decision. Town Council met twice a month which the Mayor felt was enough but he was concerned with recent email exchanges between meetings. Nothing was that important that it could not await the next meeting to debate as the problem was that discussions by email meant the group were not sat around a table debating and this personal exchange was not democratic. He acknowledged that people wanted to know what was under discussion but that the town clerk was a finite resource and too many phone calls made the job difficult so he requested councillors to please minimise calls.

Cllr Lennox noted the excess of emails and some were not necessary. However present culture meant this was a 24/7 news medium world so if something happened and it appeared in the press there would be times when town council should respond. If an article appeared on Friday to wait 2 – 3 weeks to respond would not necessarily be sensible. The Mayor agreed but there were very few times this would occur. Cllr Lennox felt that town council was not seen to be most communicative with the town and that some debate online was needed. Cllr Rudd however acknowledged that if emails were sent out some things within emails could be misconstrued differently when not face to face. Cllr Mrs Kemp stated that communication relied on fact.

The Mayor stated it depended what councillors were going to do with an email but if they were not making a statement from constitutional agreement it was technically an individual opinion not town council. Therefore anyone who wanted to put something on the town council website or in the newspaper had to come through town council or include a statement that made it perfectly clear that the statements were personal. Cllr Mrs Kemp felt that some things did not need to be emailed as it was a waste of councillors’ personal time having to read such.

It was AGREED to cut down the volume of emails on subjects which should be discussed at full council.

125. JUBILEE GARDENS

The proposals to redesign Jubilee Gardens were discussed and it was AGREED that quotes would be obtained for:
(a) Which paths would be removed or added –
Remove the middle path between the flower meadows – Yes.
Also to remove the second section around (i.e. a third of the circle on the righthand side) – Yes.
Install a section of path from the cycle path from Bonfire Hill end and pedestrians were already cutting across – Yes.
(b) What to do with the centre wildflower section – Grass over.
(c) Should other planting be changed – Leave existing as the contractor would have more time to weed now.
PCSO O’Dwyer arrived at this point and gave his report as above, then left.

126. ALCOHOL DESIGNATION ORDERS

The old/current Orders were to be repealed in October 2017 and these were noted. Proposals for areas with regard to Public Spaces Protection Orders to be imposed by District Council to replace such were considered and it was AGREED to request inclusion of:
• The lower level of Cliff House Gardens
• All of The Berry (after clarification as to why it was not shown on the District map provided).
• Cemeteries x 2
• Baptist Lane
• Steps leading to Courtney Park
• Cliff House Woods path – Considered but not to be requested to include.

127. COMMUNITY LIAISON

The proposals from the working party had been circulated and comments AGREED thereon were:
• Facebook – Agreed to create an open page Facebook which would be administered and members of the public not able to post on and delete the current : Agreed
• Twitter account – Could be set to not allow responses and only used for instant announcements – Agreed
• Regularly provide articles for the website – Agreed
• Sites to share information with – No dialogue but when information was available it would be shared with other sites on a gradually developing list –Agreed. However any change to inclusion on the list of recipients must come to town council first.
• Business list held for circulation – Due Data Protection requirements No.
• Full list of councillors to be included at Facebook Page, Gazette – No, just a link to town council’s website page Who’s Who would suffice.
• Monthly meeting with the Gazette – Not Agreed as contact was made when necessary.
• To produce a quarterly Newsletter – Agreed
• Communicate with other channels – Agreed when necessary with format agreed through council.
• Chamber of Commerce meetings – It was noted that the Mayor attends monthly committee meetings. A councillors could attend a Businesses meeting as a speaker if invited as a guest.
• Attend other local Council meetings to improve relations – Already actioned if possible.
The second section setting out how the above would be administered would be discussed by the working group to email recommendation out before the next full council Agenda
Chris Derrick left the meeting.

128. SOUTH DEVON AONB ESTUARIES MANAGEMENT PLAN

It was noted that some fishermen were concerned as within the plan there was a ban on netting in the estuary. However the scallop season would still continue. This document had been circulated and town council AGREED to endorse the contents of this plan acknowledging the need to protect this asset.

129. MAYOR’S REPORT

The Mayor noted that the Citizen of the Year forms had been recirculated and advised if anyone wanted to nominate someone please do so soon. He also advised that the meeting with the Harbour Hotel had their agreement that they would keep the price for the Civic Lunch the same as last year.

The Sea Sunday service would be on 9th July and town councillors were reminder so that those available could attend.

130. COUNCILLORS REPORTS

Cllrs Mrs Turton – Attended the Mayors, Clerks and CEOs meeting at District. Matters raised were the new proposed District Council covering South Hams and West Devon. At this meeting it had been stated that this was member generated initiative and not officers and was to save costs. New wage increases proposed by unions would cost a further £400,000 pa if implemented. With new one council only ten employees would be lost so it was not apparent where the savings were to be made. On this matter District was going to consult with town and parish councils from 27th July attending events around the South Hams but change proposals had to go through DCLG by October 2017. District therefore suggested that the town council agenda in September had an item to discuss a response to the consultation. The JLP responses had been received and everything was being gathered to send off to the Inspector. Dist Cllr Wright noted that he was to take a paper to Overview and Scrutiny with regard to Section 106 payments and a general services update was given.

Thereafter Cllr Mrs Turton and the Town Clerk attended the AONB Planning Guidance launch in Stoke Fleming.

Cllr Armstrong – Noted last week in the Kingsbridge Gazette District Council said town council had an agreement in principle with regard to the open space land in Salcombe. He asked the Mayor to confirm there was an agreement in principle. The Mayor advised Town Council agreed to this so that Heads of Terms would be drawn up and provided in order that any consideration of land transfer could take place. Cllr Rudd questioned why this was done and Cllr Lennox explained it was purely a legal term meaning that discussions would take place.

Cllr Rudd – Complaints with regard to the cemetery had been directed to contact the town clerk. He then explained discussions that had taken place with a resident in relation to the upkeep of the defibrillator. Cllr Mrs Bricknell had been asked by town council to regularly check the equipment was running but there had been a couple of faults since she was asked. Cllr Rudd had spoken to the medical practice manager and she stated that in instances like this they had to register the loss of life as a significant event and felt they needed a clear policy with regard to defibrillator provision moving forward. It was suggested there could be a fault with that unit or even batch. The Mayor noted concern that a councillor was have to reset the unit and asked that this be raised this with South West Ambulance. Town Council had done the right thing by providing this facility and agreeing to check it but if it did not work they could not be held liable.

Cllr Lennox – Raised the issue of the proposed new design Whitestrand benches. In view of all town council not liking the design nor material but a District Officer advising that it would go ahead the Mayor would send an email to Steve Jorden CEO stating this response was not acceptable and asking for some consultation that would involve the public.

Cllr Mrs Sinnott – The Information Centre had received phone calls from visitors and she noted that in this electronic and communicative age District Council could not process a car parking ticket permit request inside 2 weeks when the Information Centre could. The Park and Ride bus this year was rather large and was driving onto the pavement in Courtney Street and reversing out to park. It had hit Cater Cove’s hanging baskets and was not turning off the engine whilst idling and the owner had asked if this matter could be addressed. The Mayor noted the bus was going too far into Courtney Street before reversing. On another point Cllr Mrs Sinnott advised that outside the fishmongers at the bottom of the hill the smell from the drains was disgusting. The fishmonger should be advised to ring South West Water.

Cllr Mrs Bricknell – The drain at the top of Coronation Road was still clogged.

CLERK’S REPORT.

• Devon County Public Rights of Way advised that the Schedule 14 application over land from Shadycombe Lane east across three fields to Gould Road, Batson Creek had progressed to the next step. Currently information consultations were being carried out with User Evidence to go to the November 2017 or March 2018 next committees. Town Council was invited to make any further comments or provide further information towards this application by 14th August 2017 but having applied for the Schedule 14 it was not felt that was anything further to add.
• It was advised that moles were causing more undermining problems within Bonfire Hill cemetery. Site visit would be made by Pete Robinson to take photos to ascertain the extent of the problem.
Michael Richards left the meeting.
• District councillor Mrs Pearce asked that town council remind everyone that the tetra drinks packaging can now be recycled in the blue bags.
• With regard to the smell reported in the men’s toilets in Whitestrand it had been advised that the problem was more complicated than deep cleaning and replacement of blocks. There were problems with the drains and it needed major works to replace the urinals with a trough. District Council were reluctant to do this until after the summer period.
• South West Ambulance Assistant Community Responder Officer had provided to all communities a reporting page link so that the weekly checks can be notified directly to them as they are responsible for maintenance and ensuring the facilities are working.

131. FINANCE

Bank Balances
Current Account £500.00
Deposit Account £297,074.75
Receipts: Nil

Councillors APPROVED Internet payments to:
Totnes Fire Protection and Signs Ltd – Shadycombe Mortuary heras fencing sign £16.25
HMRC – Tax and NI £757.93
Wages – £1736.84
Devon County Council – NEST Pension £145.26
P. Robinson – Sundries £17.83

132. NEXT MEETING

The next meeting would be held on Wednesday 12th July 2017 in the Library at Cliff House, Cliff Road, Salcombe at 6.30p.m.

Meeting Closed: 21.50p.m.

……………………………………………….. 12th July 2016.
Town Mayor.

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