COUNCIL MEMBERS PRESENT

* – Attendance; A- Absent; N – No Apologies Received

Cllr. M. Fice – Mayor (in the Chair) – *
Cllr. A. Biggs – *
Cllr Mrs C. Bricknell – *
Cllr T. Lang – *
Cllr R. Whitfield – *
Cllr Mrs L. Sinnott – A
Cllr Mrs M. Kemp – A
Cllr K. Baker – A
Cllr N. Rudd – *
Cllr G. Lennox – *
Cllr Mrs N. Turton – *
Cllr P. Armstrong – *

Also in attendance:
Dist. Cllr S. Wright – *
Dist. Cllr Mrs Pearce – *
Cty. Cllr. R Gilbert – A
Gill Claydon (Clerk) = *
Pete Robinson (Cemetery Manager and Project Officer) – *
WPC Jo Pengilly – A
PCSO D. Gibson – A
Chris Derrick Kingsbridge Gazette – A

16. DECLARATIONS OF INTEREST

Members were invited to acknowledge any declarable interests, including the nature and extent of such interests that they may have in any items to be considered at this meeting. None declared.

17. OPEN FORUM

Police – PCSO Gibson advised by email that there was nothing to report for Salcombe.

Angus Lugsdin attended to explain his proposal with regard to beach touch rugby on South Sands Beach planned for Tuesday 29th August 2017. He advised that he ran Salcombe Distilling Company and the objective for this project was community fun. This Tuesday was directly after Bank Holiday to be at 4p.m. to 8p.m. with low water just after 5.30p.m. on that day. Also involved would be Jack Wills, Rib Eye and Bath Rugby club as they were supplying referees, judges, players and additional help. It would be open to all ages but targeted at 16 – 50yr old. They would 5 a side, with a squad of 10 minimum to each include 3 women. They were hoping for 20 teams of 10 people which would be announced at the beginning of the weekend. On the day planned for last year the beach, Angus advised, was empty and hopefully this year some using the beach during the day could sign up. There was to be no commercial gain but before submitting an application to use the beach they wanted this time to run it past Town Council to answer questions or address any concerns. Public Liability insurance would be held by the organisers. He was asked if there was any intention to involve Salcombe Rugby Club to which he responded there was nothing official but if the club wanted to put a couple of teams together that would be great. Town Council noted that they organisers were announcing this event over the weekend it was held but it would get out beforehand. Noting this he agreed but their intention was to keep it a low key community and family fun event. Some felt that with the 7s held at the Rugby Club at Easter would it not be better to coincide them.

The Mayor noted that town council did not object previously because the application was late but due to the use of the beach and any commercial activity or gain. The feeling was that the beach was public for people to use and events should not take the entire beach over. Last year the proposal was earlier on 24th August when Salcombe was busy. Angus acknowledged this but advised the organising accorded to the tides and they would be happy to provide any information required by the town council.

Stephen Alcock of Bonaventure Road had already provided a statement of residents’ concerns. He noted that the steel pole Western Power had partially installed in their road was ugly and they were dismayed by the way WP treated the residents. They were not expecting Town Council to get rid of the pole but wished Town Council to condemn installation of the steel pole and assist in getting it removed. They were yet to hear from District planning but the AONB team had commented. The residents could not understand why Western Power would change the wooden pole and felt the steel was not in keeping with the area not enhanced the AONB. Dist Cllr Mrs Pearce gave a synopsis as far as she had been able to clarify with regard to General Permitted Development. A meeting with Western Power was to take place on the forthcoming Friday to discuss this further.
Cllr Rudd arrived at the meeting as previously apologised for due to train times.

Mr Alcock noted the CROW Act which Roger English of AONB said Western Power had to comply with and they would not want to see Western Power putting the steel poles everwhere. Cllrs Biggs and Rudd would look at their diairies and one would attend at 11.30a.m on behalf of Town Council.

Rob Wheeler attended to speak with regard to the Berry Lease item and noted his many meetings with Stephen Forsey and other officers and that he was aware that this Lease came up for renewal this year. Following discussions in recent years, but they may have changed, the Lease was due to be dissolved and land was due to be given back to Town Council. Some areas of the Berry might be sensitive but only time could achieve a piece of land that was entirely for the community and all encompassing. He felt it was now tricky with regard to the Hockey Field and its building due to a transfer which went against the original Conveyance and this was quite a worry as it was now exclusively closed and not used by community. With regard to the football pitch, primrose field and other pieces of land these morally should be held by town council as all was given to the town. The Lease with peppercorn rent Rob felt was overdue for discussion and new councillors needed to be aware of just creating a new Lease. This was probably the only common open space in the town and which had been maintained by town council and there was no gain to District to hang on to it and therefore he asserted it hould be handed back.

District Councillors report – Dist Cllr Wright noted the new budget and increase of £5 per household. He explained that he did during debate remind other district councillors that they had to discuss this matter before District Council had heard from Government as to their settlement, but they had now heard.

They had also received the Pay Policy Annual Statement which was when District notified what their senior officers were paid and this was noted so such salaries were in the public domain. With regard to Whitestrand he had met with town council and hopefully noted all ideas and put these together to take to district officers and now waited to hear an outcome. Where the trees had been pollarded they were putting two large raised garden beds to make the area more attractive. As a lot of people held dear the view from the street looking through to the sea these would be kept low. The Batson employment units planning application went through and all town council concerns were read out. The Master Plan would be created but District Council needed to seize the opportunity to bring this section of land into the development boundary before they lost the opportunity and it was now banked. They could look at a Master Plan for the area and work on this but they did have a condition on the cladding to be used for the units in that it must be similar to Island Street workshops, (i.e. wooden.). The RA4 land was carried forward into the new Joint Local plan but this established the use for this site.

Dist Cllr Mrs Pearce agreed that District could now include it in the discussions for the Master Plan to extend the area. The proposed Joint Local Plan she advised was in the public domain now and those interested could find it as an appendix item on the District Council agenda. It confirmed sites in Salcombe by West End Garage 13 houses, Shadycombe but this now included a mixed use site, which still had a car park and formerly the employment site RA4. Altogether this was 30 houses. The sooner the Master Plan got off the ground the better and they as District Councillors would try to push this forward. The Plan had gone to Plymouth City Council, West Devon District Council and was to be presented on Thursday the following weeks for South Hams District. There was a 6 week consultation commencing 16th March with a number of events around the District. Comments would go to the Inspector and he would only be looking for legal soundness of plan and the point of the sessions around the District was to help people respond in these terms. For engagement on the draft Plan there was a session to be held in Salcombe and once venues were fixed she would advise further.

With regard to an email on the Tides Reach the site was being put forward as a Community Asset by a community group. One question which was hard to answer was whether the car park was a private car park but public were allowed to park there. Any benefit of it being on the Community Asset Register would only come about if the land was sold. This application was out for consultation and the officer to contact was Clare Butcher. The recent planning application decision on this land had not as yet come back.

Cllr Lang was concerned about residential units over work units noting on the old gas works sites most wanted proper workshops but the Inspector made it retail and office use because it was within residential. He wanted to avoid this. The work units were designated B1 use which included a workshop that was compatible with residential use. There were various classes of B use and these were intended to be affordable units for people working in the town. It was noted the gas works units were individual units and not one big unit as rumoured.
Cllr Biggs left the meeting.

The Mayor was concerned about the situation with regard to the railings at Whitestrand where Town Council had been asked what railings they would like installed and opted for the same design to match Cliff House Gardens. Thereafter an email from Dan Field said District wanted to go with a contemporary design but that Town Council wanted the same as Cliff House so please confirm. This request was notified to the Neighbourhood Plan group. The District Councillors responded that they had pushed for this request and therefore District officers wanted it in writing from Town Council that they really wanted the old style.

It had been noted at the last meeting that seagull recycling bags were being left out all the time and following a discussion last year District Councillors were going to look at the rules and regulations for people to be fined. The Mayor felt that perhaps flyers or stickers to be placed on bags from these residences could be produced as the bags were dangerous as many were in places where there was poor lighting. Unfortunately there were no byelaws to enforce in the South Hams when property owners put them out and collected them back in.

District Councillors were also asked whether there was any further news on the repair of Cliff House Gardens wall as it was now into March and nothing had been done, they would find out and report back.

Cllr Biggs returned to the meeting and Mr and Mrs Alcocks plus Angus Lugsdin left.

18. MINUTES

The Minutes of the meeting held on Wednesday 8th February 2017 were considered and duly AGREED for the Chair to sign as a true and correct record.

19. PLANNING APPLICATIONS:

The following applications were considered and such observations submitted to District Planning as below:

PLANNING CORRESPONDENCE

• 0383/17/HHO Householder application for new garage 4 Dell Court, Onslow Road, Salcombe TQ8 8BW – No objection.

WORK TO TREE PRESERVATION ORDER TREES

• 0261/17/TPO T1: Sycamore – crown thinning by approx. 20%; T2: Beech – crown thinning by approx. 20%; T3: Beech – crown thinning by approx. 20; T4: Sycamore – crown thinning by approx. 20%; T5: Beech – Crown thinning by approx. 20%; T6: Beech – crown thinning by approx. 20%; T7: Beech – crown thinning by approx. 20%; T8: Beech – crown thinning by approx.. 20%; T9 Lime – Fell; T10: Sycamore – Fell; T11: Sycamore – Fell. NB: Trees to thin – trunk marked red circles; trees to fell – trunk marked red cross. Location Falconers, Moult Hill, Salcombe TQ8 8LF – Due to the application being submitted by the neighbour at Treetops with the assurance that the owner at Falconers was in agreement Town Council would rely on the response from Tree Warden and advice of Tree Officer due to number of trees involved.

20. CLIFF HOUSE GARDENS USAGE

The proposal by the Yacht Club who wished to request permission from District Council to be allowed to use part of Cliff House Gardens for dinghy storage was considered and OBJECTION by town council put forward. Initially it was suggested that a years trial might be possible but as the wall would have to be removed this was not feasible. On consideration of the space requested it was felt that there was a lot of wasted space within the adjoining Yacht Club land around the Watch House. Also on this additional Cliff House Gardens area there were benches that people liked to sit on whilst children played. It was felt that this was an important community space and should remain as such.

21. LICENCE APPLICATION

The application by Salcombe Brewery, The Yard, Island Street to supply off premises alcohol was discussed and town council OBJECTED. They requested further information as to the size of area to be used under a licence, raised concern with regard to the selling of alcohol within a sailing school, whether a planning Change of Use was required to operate such a licence and what would happen to the viability of the boat and maritime element of this section of town if this was to become an off licence.
Dist Cllrs Wright and Mrs Pearce left the meeting.

22. SALCOMBE 606 BUS

Don McIntosh of Tally Ho advised that currently the two final runs of the day departed Kingsbridge at 18.05 and 19.05 travelling to Salcombe and back. In the last twelve months there had been very few passengers on the 19.05 (usually none) which prompted Tally Ho to consider cancelling it. The 18.05 service had a few regular users but they proposed to delay that run until 18.30 so that it tied in with the final bus arriving from Totnes plus the Dartmouth and Plymouth services. These arrived just before 18.30 and currently passengers had to wait 35 minutes to get the Salcombe connection.

Rob Wheeler left the meeting.
Currently young people finishing college but remaining in town for a while used these buses and 7.30 whilst the last bus was actually early to stop buses stopping the community using Kingsbridge facilities. Salcombe residents leaving Kingsbridge after work (at 5p.m.) would now have to wait for an hour for a bus and the figures were questioned as it was felt the late bus was used. It was also felt that a lot of people used the returning bus to go out for the evening and return later by taxi. The loss of service to this area was more the concern and the town clerk was asked to check with the County Councillor on what basis Tally Ho received subsidies from Devon County to run such service and would this be contravened by the changes.

Therefore town council OBJECTED to the proposed changes by Tally Ho to the timetable for the ongoing service for Salcombe from Kingsbridge as these were felt to be a reduction of a service into Salcombe as detailed above and therefore not appropriate and Tally Ho would be asked to substantiate figures.

23. DOG ORDERS CONSULTATION

The documentation received from District Council had been duly circulated and the following response to this consultation was AGREED as follows:
• Cross Park – be recommended for a Dog exclusion zone
• throughout Victoria Quay, Courtney Park and Jubilee Gardens and all pavements including verges throughout Salcombe and Cliff Road through to North Sands – to be recommended as dogs on leads.
• to question whether the Cycle Path can be included.

24. WEBSITE

Figures for the website hits to date were read out. It was suggested that people used Facebook more than websites so the Mayor had asked all councillors to look at other town council sites. Most used such to put up information but never responded to comments and this was the vital element. There were links from Salcombe website to other websites around the town but they did not link the other way. All were encouraged by figures for the Town Council website hits and it seemed to have remained the same over the last few months with more over Christmas. It was AGREED that it was no good providing Facebook if there was nothing of interest to direct them to on the website.

It was AGREED that all would put together articles to pass to the Town Clerk to sanction to be placed on the website.

25. LEASE – CLIFF HOUSE

The advice and documentation received from town council’s solicitor with regard to the office Lease were received. Clarification had been sought with regard to the signature provision as Town Council did not have a Common Seal and this was amended by hand. It was also suggested that only one declaration be sworn due to the two copies being identical. It was AGREED that the Mayor and Deputy Mayor would complete such signatures and declaration required.

26. GRANT

It was AGREED to provide the bus for a service to and from the park and ride on Sunday 30th April for the Crab Fest by way of a grant up to a cost of £300.

South Hams District Council had granted use of Whitestrand Car Park and the Lower End of Creek Car Park, Salcombe for the Salcombe Crab Festival on 30th April 2017 from 10.00am – 6.00pm subject to their standard conditions. Those applying for this use had since requested that they be allowed to set up the day before.

27. BERRY LEASE

The current lease covered the football field, woodland surrounding the field and St. Dunstans Play Park and did not cover the patch of land on the other side of Fortescue Road nor Hockey Club. It was felt all the land that was gifted should be returned to the town council for the town but it was not known how the Urban District Council may have had transferred the additional land to the gift. Cllr Rudd stated District Council had a clear asset management strategy to maximise their income. The Mayor noted that town council must at the same time consider what potential liabilities they could pick up as part of having land transferred, together with potential problems with the Charity Commission and South West Water.

Discussion took place with regard to understanding town council’s choice for the best course of action to take upon expiry of the Lease in August 2017. It was AGREED by all present that Town Council seek transfer of all the land up by the Berry and that they would obtain their own legal opinion.

28. MAYOR’S REPORT

The Mayor advised of a meeting with District Councillors and two other councillors with regard to Whitestrand and proposed flower beds. In addition to this there was a proposal to move some of the public bins away from the open space area and not in the view of the waterfront. There was to be improved advertising hoardings but the cycle racks were yet to be debated and moved. David Parkes had since requested nomination of a council representative for the Creek Car Park area plan and it was agreed that Cllr Whitfield would attend. District wanted a variety of options for the area to include potential work/live units, car parking and the use of the slipway and boat storage.

John Sampson of Rotary had telephoned with regard to the forthcoming Crab Fest and would attend the next meeting. The Crab Fest already had approval from District Council to use part of the Creek Car Park for some of the stalls and permission to use Whitestrand for a Classic Car Show together with Land Rover attending with their Range Rover. At the next meeting on 8th March John Sampson would advise of the celebrity attending. The Mayor had approached the Womens Institute with regard to moving the commemorative oak tree situated on the footpath into Bonfire Hill Cemetery. The tree would grow too large for the area where it was currently site and town council had been advised by Simon Putt that the tree was young enough to move. WI had given their agreement that this could be done placing the at the bottom of Bonfire Hill cemetery by the shed. WI and others in the community had requested that spring bulbs be planted around the bottom of the tree and other areas.

29. COUNCILLORS REPORTS

Cllr Biggs – Had spoken to Iain Randall Greenspace today as the tractor driver with the flail was in town and he wanted a decision on whether to flail from Beadon to the corner and a further area at the junction with Devon Road, this was agreed.

Cllr Lennox – Enquired about planting more flowers around town as with the Town in Bloom volunteers and felt this could be done with a volunteer group. All agreed and he was to liaise with those who had requested such. He asked how much work was required on the Mortuary roof and Pete Robinson explained that most supporting posts were not attached as they were rotted out. This work needed to be dealt with but to date no one had come forward to quote.

Cllr Lang – Noted that builders at Beacon House, Bonfire Hill had been dumping hardcore on the road and making a mess which was going into the drains. End House continued to block the parking along Cliff Road and the town clerk was to chase Cty Cllr Gilbert who was dealing with this.

Cllr Mrs Turton – Attended the Coastal Communities team meeting and they were currently putting a plan together to be completed by the end of March and she would report then.

Cllr Mrs Bricknell – Asked for clarification on where to report highways matters which was provided. She had spoken to resident, Doug Gunn, who was more than happy to assist with discussions on the mortuary as a retired architect.

CLERK’S REPORT.

• Promoting Independence Devon County discussion forums nearest 16th March Totnes. Thursday 16 March, Civic Hall, Totnes Facilitated event: 3pm-4.30pm Drop-in discussion opportunity: 5-6pm Facilitated event: 6.30-8.30pm Wednesday 22 March, Exeter City Football Club same times as Totnes. These will discuss how they communicate with people who require their services, there will be an online link to review the policies in due course.
• Following discussion with Neil Greenhalgh a meeting was to be set up to walk around town with regard to street sweeping and litter bin provision. It was requested that only the Mayor and one other councillor attend such meeting which had been suggested for 11.00 – 13.00hrs on the 8th March. The Mayor was unable to attend so an alternative date would be sought with Cllrs Mrs Kemp asked to also attend.
• A letter had been sent to British Telecom with regard to the tree within the town council parking space inviting them to attend a site meeting if they felt there were any issues.
• An assessment of the charges for provision of allotments in Salcombe, surrounding towns and other areas was carried out in the office and it was found that Salcombe was in line with others and therefore no changes were felt necessary at this point.
• Letter received from Devon Link Up requesting grant support was provided to town council. The Town Clerk was asked to agenda this request along with Citizen Advice for the next meeting.
• Hedge cutting by the flail had taken place today with the Main Road included along with the corner at Devon Road. Around the Berry and the allotments had also been cut as had the Park and Ride together with along the outside on the Main Road which was the Devon County cycle path but never cut and very overgrown.
• Tides Reach Hotel Car Park and Public Toilets – Cliff Road, South Sands, Salcombe. TQ8 8LJ. This property, which is in the town of Salcombe, has been nominated by the community to be included in the List of Assets of Community Value for South Hams. The District Council had eight weeks to decide whether to list the above and asked whether town council had any interest in this asset or any information they felt important and that this be provided by 9th March 2017. This would be placed on the 8th March agenda for discussion.
• Wednesday 1st March 1.30p.m. the Mayors and CEO meeting was to take place at Follaton House and neither the Mayor nor Town Clerk could attend. Cllr Biggs agreed to attend as Deputy Mayor.

30. FINANCE

Bank Balances
Current Account £500.00
Deposit Account £265,042.72

Receipts: Nil

Town Council approved Internet payments below to be made in February to:
Landscape Construction & Design – P3 monies contribution to DCC works to Bridleway 10 £2400.00
HMRC – NI and Tax £749.98
NEST – Pension £143.82
Wages – £1719.36
Screwfix – Padlock for The Berry maintenance gate £24.17

Cheques APPROVED for signature:

31. NEXT MEETING

The next meeting would be held on Wednesday 8th March 2017 in the Library at Cliff House, Cliff Road, Salcombe at 6.30p.m.

Meeting Closed:9.10p.m.

……………………………………………….. 8th March 2017.
Town Mayor.

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