COUNCIL MEMBERS PRESENT

* – Attendance; A- Absent; N – No Apologies Received

Cllr. M. Fice – Mayor (in the Chair) – *
Cllr Mrs C. Bricknell – *
Cllr T. Lang – *
Cllr R. Whitfield – A
Cllr Mrs L. Sinnott – *
Cllr Mrs M. Kemp – A
Cllr K. Baker – A
Cllr N. Rudd – A
Cllr Mrs N. Turton – *
Cllr P. Armstrong – *
Cllr P. Lafftery-Holt – *

Also in attendance:
Dist. Cllr S. Wright – *
Dist. Cllr Mrs Pearce – A
Cty. Cllr. R Gilbert – *
Gill Claydon (Clerk) – *

Pete Robinson (Cemetery Manager and Project Officer) – *
WPC Jo Pengilly – A
PCSO P. O’Dwyer – A
Charlie Adams and Sam Acourt Kingsbridge Gazette – *

148. DECLARATIONS OF INTEREST

Members were invited to acknowledge any declarable interests, including the nature and extent of such interests that they may have in any items to be considered at this meeting. None given.

149. OPEN FORUM

Rob Wheeler advised he had met with Chris Brook and District Councillors who stated it was a request by Town Council that extra land be included in a possible transfer. The Mayor responded that this was misinformation as Courtney Park, Cliff House Gardens, and St. Dunstans were put forward by District and at that point town council enquired after Cross Park as a further open space in Salcombe. There were no Minutes taken at this meeting but points fed back as this was an exploratory meeting called by District with no formal agenda. Rob Wheeler asked who was present at the meeting and the mayor advised Fiona Shirra District solicitor, Chris Brook District Assets, John Tucker Leader of District Council together with Cllr Fice Mayor, Cllr Mrs Turton Deputy Mayor, town council’s solicitor and the town clerk

Rob Wheeler sought further clarification on points to do with The Berry and statements made by Chris Derrick, Kingsbridge Gazette. With regard to the hockey pitch land he felt he could not get clarification. If the pitch would come back as Trust land what about the building thereon. The Mayor said the building was on Trust land but according to records at the Rugby Club it was owned by them as it had been transferred by the Hockey Club. Currently there was an offer on the table from District but it was not a town council decision that had been made as yet. Agreed in Principle was a legal term to state that town council was prepared to enter into discussion but did not bind them to a decision. Rob Wheeler advised he had served on town council for some years from 1999 and did not want to see it dragged through the mire. He was also advised that Cllr Fice had resigned from the Rugby Club but the Mayor advised him this again was misinformation and he had not. At one point town council had decided to collect all the information together and then go out to consultation with the town. However it was realised that there was a significant cost in obtaining engineers’ reports and other information so town council were going to ask the community first what they thought. The Lease runs on and town council had made an application, through their solicitor, to that effect and was waiting to hear back from South Hams.

The owner of Brewery Quay was present and noted there had been a few objections on the District planning website and things that were said that were inaccurate. This property was not to be a second home it was to be his main residence as he had been trying to buy in Salcombe for the last 12 years. He had taken advice through pre application discussions and integrated everything from those meetings into his current application. A question was raised with regard to current business and commercial interest at that property. He replied that there were only two interests which were ‘Pebbles’ who decided not to remain there but relocate to another space they had at Pheonix Charters. ‘Paper Bird Island’ had been illegally squatting. He was looking to replace half the site as it was likely to fall down as there was a foot difference in height.

The mother of the joint owners of Moor at South Sands, next door to Pine Cottage was in attendance to speak on their behalf. In 2012 an application for Pine Cottage was rejected by Town Council, District Council and then further on Appeal. The reasons for this objection were read out and noted. Further concerns for this current application were raised as this was 100% greater than the current building to be demolished. There was a worry about stability and protection of mature trees with roots from their Moor property.

Anna Turns wished to raise awareness about plastics and support a campaign for Plastic Clever. During the Crabbers race in regatta week people were throwing balloons into the estuary. Harbour Laws were changed and she had assumed such were being enforced but water balloons were still being thrown directly by fishermen and holidaymakers into the estuary. Ocean plastics were a concern as they never break down in this water environment so now plastics were in the water, fish and other things. She wished to stop the consumption of plastics and help reduce plastics that go into the estuary thrown or blown and rather than targeting just one group of the community she wanted to do this holistically and talk to all groups. If it was an upbeat approach they could make a massive difference fast. Salcombe was an Eco Port but she felt, with her qualifications, it was not adhering to this and the Regatta did not set a good example with the balloons.

Therefore she was starting up a campaign to celebrate people who were using plastic sensibly (i.e. less plastic straws, coffee cups). Through Kids Against Plastic she went with her child to the Fortescue Arms but they were already switched on with biodegradable replacements in place. She wished to sign up lots of businesses and do what she could to stop this as it would be a good PR story for the town and if nothing was done it could be damaging long term. She was also talking to the Harbour Board about enforcing the laws more strictly.
Cllr Mrs Sinnott arrived at the meeting.
She attended this meeting to ask town council to support her. Biodegradable balloons were not biodegradable in this situation because they needed to be composted on land not in the sea. There was a desperate need for re-education and that needed to come from central authority, led by example and a decision to be pro-active. She was also looking for funding for ‘super soakers’ (toy guns) to use instead of balloons.

Mike Richards noted that the Plantation had become a real deposit site where there was a lot of plastic collecting. His first question was whether the Statement of Truth on tonight’s agenda was for the Lease on the Berry land and was advised no.

The agent from Harrison Sutton was in attendance in support of the Pine Cottage application for his client. In 2003 and 2004 applications to extend the current property sizably were approved and renewed in 2012 but the replacement dwelling was refused. Harrison Sutton now proposed this application as it was fundamentally differently in all respects. He read out the Inspectors quote and noted the impact of that proposed building from its frontage. The previous scheme was monolithic and expanded full width across the site and was three storeys high. This application was a traditional design but still a substantial building although it did not expand the full width of the plot as they had moved it 7 metres away from that boundary. The previous application was a big slab of a building but theirs was a cross section of two wings and gables on both sides and set back opening the eye line up. They had also included a detailed tree report and designed works carefully to be outside of the root zone of trees. The elevation was modest with a setback frontage so there was a lesser impact on the neighbour. Such visual impact was therefore not significantly different to that which was already approved.

He was aware of the concern about ground stability and had commissioned a report which advised that from consideration of the information they saw no significant ground issues which could not be dealt with. They had been through detailed pre application and overall they found it acceptable with the design and landscape supported by officers. The existing line illustrating where such proposal would be digging out was shown as requested by a councillor. The Mayor noted that this was a very narrow road and asked about a construction plan as he was aware of other developments in that area which also affected things. An offsite decanting station was proposed and the architect was aware they would need to keep footpaths open.

Police Report – The police report for the last 30 days was there had been a total of 4 crimes, 2 x theft, 1 x theft from motor vehicle and 1 x domestic assault. This compared to the same time period last year where there were 12 crimes reported.

County Councillor’s Report – Cty Cllr Gilbert noted he had been working together with town council on parking issues emailed and had instructed more enforcement to be applied in Salcombe. He also urged town council to remind him before the holiday season next year and he would ensure enforcement presence early on but would try to get half term in October covered. Fines however were not effective to some who considered £30 to be cheap parking and left vehicles on double yellow lines as in the end their businesses often paid.
Anna Turns left the meeting.

He felt that parking had not been as bad as last year but also there might not have been as many people around. Cllr Mrs Sinnott asked why a complaint took so long to deal with and explained the problem. He advised her to use your politician as officers for the County tended to receive their instructions through a different system and when emailing copy in the town clerk and she would send these on. The Mayor noted that gulleys/drainage was on the agenda, although not discussed as yet. As a result of recent floods with water pouring downhill drains were again blocked. Clearflow had done sewerage pipes last week but Cty Cllr Gilbert noted it all depended on County finding the money to do the other drainage works. Most blockages were down to builders concreting up the gulleys by washing out cement buckets etc so this was a problem. Cllr Lang noted that potholes were getting worse and Cty Cllr Gilbert agreed he would have a look as Cllr Lang advised someone fell down a hole and broke their ankle.
Rob Wheeler and Cty Cllr Gilbert left the meeting.

District Councillors Report – Dist Cllr Wright noted he though August was supposed to be quiet month for District Council but with rubbish and street cleaning he found he was down in town Regatta week monitoring things. At some stage he wanted to put together a working group with District Council officers and town council to work out a better plan for next year because clearly there were issues that needed to be addressed. The Mayor agreed this sentiment.

As District Council was consulting over their proposal for One Council there were to be 21 public consultation events taking place and the leader and he agreed they would attend every one. The Mayor enquired on attendance at such meeting and was advised that at Woolwell 28 attended whereas a recent one held at Follaton House had only one attendee. There had been 13 in attendance for the Salcombe consultation venue.

The Mayor had sent a list of questions which Dist Cllr Wright responded to:
The ongoing use of space by the Wardroom and Captains Morgans both without any planning permission. He agreed this was completely unacceptable and had been chasing and planning with an application for one but not the other. The Mayor noted that now it was September these businesses would not want the usage but how would District stop them using such next year if they did not apply. Dist Cllr Wright noted he had been forceful that no use would continue if there was no application.

What was happening with the reinstatement of a bench at Chapel End. Three District Council owned benches at Whitestrand had disappeared but when found one would go to Chapel End.

Hairbraiders and the newly installed planter. The Mayor felt personally that the planter was a complete and utter waste of space as now hairbraider signs go up on it and they use such to sit on. Dist Cllr Wright felt that it had pushed the hairbraiders away from the pavement but town council felt that was more to do with the position of the tattooist. It was also noted that their activity obstructed advertising signs which people/businesses had paid for. Now they hairbraiders were licenced District felt they had a way to resolve issues. Dist Cllr Wright did note the bicycles and chains also used to secure their pitch.

Bicycle racks. It was felt that those installed outside of the Harbour Office were useless and what was the problem with putting them at Clifton Place. The response was that District Council did not own the land. Clearly two racks was not adequate and District would address this. It was suggested that further ones could be placed in the road just behind where the seats should be as this was not a road to anywhere.

Notes from this year would be written up and shared to seek a way forward on these issues. The Mayor personally now felt that the new seating was quite nice but the capacity was smaller with only five whereas there had been eight before. District Council would come up with proposals in due course on existing seats and the white posts with chain were to be removed and replaced with benches and looking out at the view. Also they would continue the surface and bollards would be inserted.

Cllr Lafferty-Holt was curious with regard to the hairbraiders and advertising signage. As a trader he asked what district council would do to maintain access to the advertising and had spoken to Chris Brook who was going to return with a proposal. However the initial feedback from Chris Brook was that although others had been advertising the hair braiders had always been there so it was tough luck. This was a difficult situation as if District was selling space as advertising then that is what it should be. Dist Cllr Wright noted that the Tourist Information board was not updated and the suggestion was to take that and the other board away. However Cllr Mrs Sinnott corrected him and advised the board belonged to District and was definitely updated each year. At the two day consultation on Whitestrand Dist Cllr Wright informed that there was an emphasis on street scene and views and this was an attempt via the planter was to clear people to the side. Those present felt it had not worked.

Cllr Mrs Turton asked for an update on her previous question as to whether the hairbraiders were insured and DRB checked to which Dist Cllr Wright confirmed they were. It was questioned when such licence was up for renewal but no response received.

Public rubbish bins. This had not been changed so far but the plan was to replace it with a larger one but first District must just check they could open the door to empty it as it would be adjacent to the parking ticket machines.

With regard to street cleaning the Mayor felt the team did a good job down in the town. However further up the hill this was not the case and the state of the roads up there was awful. The mechanical sweeper must be being driven by a racing driver and at such a speed could not possibly pick anything up. The machine went along Buckley Street three times but each time it was on the same side of the road so the other side was not swept.

Weed spraying needed to be included in the future street sweeping conversation. The road sweeper did go up town and sort problems out so had been reactive but they were not on top of the work.

With regard to the Shadycombe/Batson Creek Master Plan which Cllr Whitfield was town council’s representative he was told he could not report back to Town Council at this stage. However the Mayor was further concerned that David Parkes sent an email to Andy Barsby on the Neighbourhood Plan listing out all comments to architects. Dist Cllr Wright advised that the Master Plan Workshop criteria was to invite all parties Town Council, fishermen, local groups etc and the harbour representatives into same room to virtually start with a blank piece of paper. The Mayor disagreed and felt that the representative who was representing town council should be able to feedback to them. Briefing notes were prepared and Dist Cllr Wright felt that these could be shared.

With regard to the building work at Cliff House Gardens the Mayor was disappointed to see all the stone removed from the wall taken away in the skip, how would they rebuild with the same stone. Dist Cllr Wright was reliably informed this was taken away but not dumped but the Mayor noted it was in a skip which consisted of stone and rubble!

On a recent planning application there had been a condition on the approval that a hedge would be left to screen the development but that hedge had subsequently been removed and thus was reported to enforcement. The senior case manager for enforcement responded stating that whilst there was a requirement for it to be retained for approval to be given there was no planning condition imposed that required the hedge to remain permanently. The Mayor wanted to know what the purpose of such permission requirement was if this could happen and Dist Cllr Wright was to investigate.

Cllr Mrs Bricknell had noted previously that Section 106 monies were used to purchase a property as an affordable house and had requested details. Dist Cllr Wright noted it was leased to local people as part of the housing trust.

Cllr Lang – Noted that Nigel Mortimer noticed recently that many businesses were emptying mop buckets into the drains and asked what was being done. Dist Cllr Wright thought this matter should be tacked onto the rubbish/weeds meeting with District officers to consider ways to educate businesses.

Cllr Mrs Sinnott noted that this summer more and more holiday homes were being let out and the people visiting did not know what to do with their rubbish. She had asked visitors enquiring whether they were renting from letting agencies, privately owned or within the family and most started to back track when asked. Therefore she wished to know how District Council identified the people who were abusing the district council refuse collection rather than paying a commercial refuse company. If a property owner was letting out more than 16 weeks per annum then the valuation office should be informed and those switched from council tax to business rates which then showed the collection requirement. Cllr Mrs Sinnott further noted that this shortfall was why some people visiting were pushing their rubbish into commercial business bins. District had written to owners last year and probably about 25/30% responded and the locality officer then had to follow up investigation which was difficult.

The Mayor noted that at the bottom of town the new commercial waste firm had improved the situation significantly. The Information Centre had received two questions last week from holidaymakers renting about where they could recycle plastic bottles and cardboard and she wondered whether this was a facility that ought to be considered. If holidaymakers leaving day did not coincide with refuse collection they could ring Devon County Tor Quarry depot and they would be provided with a code and they would take this rubbish. Cllr Lafferty-Holt was aware of this service and advised that there was a limit of eight bags in a year.

There had been two reports in the last week received that the telephone system was nightmare trying to get through to District Council and those phoning had eventually given up.

150. MINUTES

The Minutes of the meeting dated 26th July 2017 as drafted were considered and would be amended on the actual copy to state that ‘After further discussion Cllr Lennox formally resigned and left the meeting’ before being APPROVED by council and then duly signed by the Mayor as a true and correct record.

151. PLANNING APPLICATIONS:

Applications received during recess and responses already forwarded following consideration by the planning working party:
• 1849/17/FUL Erection of dwelling with parking and repositioned access Land adjacent to Mallory, Kingsale Road, Salcombe TQ8 8AW – Objection. Overdevelopment of site and lack of amenity space. Also not details of revised access for Mallory.
• 2198/17/FUL Replacement single dwelling on site of existing house and adjoining garden Tides, Bennett Road, Salcombe TQ8 8JJ – Objection. Overdevelopment of site, lack of amenity space, impact on AONB, lack of parking and 6 en-suite bedrooms would have a significant impact on overburdened sewerage system.
• 2280/17/ADV Advertisement consent to remove seven high level external fascia signs and replace with six new non illuminated timber fascia signs and to install twelve low digitally printed window vinyls 14 Island Street, Salcombe TQ8 8DP – Objection. Signage was not in keeping with street scene or Conservation Area. Also noted that the address of the property was incorrect as the plans did not relate to 14 Island Street.
• 2289/17/VAR Variation of condition number 2 following grant of planning permission 41/0429/14/F Moult Hill Barn, Salcombe TQ8 8LF – Objection. Whilst there was no omajor concern with regard to the change of materials there was a concern that the building was not being used in accordance with 41/0429/14/F (this had already been notified to enforcement) and therefore did the removal of this condition go against any enforcement action.
• 2365/17/HHO Householder application for alterations and general refurbishment of existing semi-detached property including a new front facing dormer window and alterations to rear kitchen extension 19 Westcotts, Main Road, Salcombe TQ8 8GA – Objection. No major problems but concern raised that there were no other dormer windows on this run of buildings.
• 2367/17/FUL Erection of new entrance porch to west elevation Top Flat Powderham Village, Devon Road, Salcombe TQ8 8HQ – No objection.
• 2419/17/VAR Variation of condition number 2 following grant of planning permission Topwood, Sandhills Road, Salcombe TQ8 8JP – No objection.
• 2432/17/HHO Householder application for proposed alterations to existing dwelling (re-submission of 2619/16/HHO) 4 Island Street, Salcombe TQ8 8DP – No objection.
• 2471/17/FUL Replacement dwelling and re-roofing of a detached garage Beechwood, Moult Hill, Salcombe TQ8 8LF – No objection.
• 2474/17/FUL Internal alterations including new entrance lobby with fire doors and roller shutter, new fire exit door and redecoration of façade 14 Island Street, Salcombe TQ8 8DP – Objection. Roller shutter not in keeping with Conservation area or street scene. Also noted that the address on the application was not correct.
• 2451/17/HHO Householder application for external store beside garage screened by stone wall and landscape The Grange, Cliff Road, Salcombe TQ8 8JQ – Objection. Planned area was at narrow part of drive on a bend and access would be considered to be dangerous. Application was the same as 3544/16/HHO (for a refuse/recycling store) which was refused and if approval should be given then there should be a condition that this area must not be used for refuse or recycling as the site was too close to The Old Coach House.
• 2452/17/LBC Listed building consent for external store beside garage screened by stone wall and landscape The Grange, Cliff Road, Salcombe TQ8 8JQ – Objection see 2451/17/HHO above.
• 2513/17HHO Householder application for alterations and extension to existing dwelling to include a single storey rear extension with reconfigured access Brandwood, Sandhills Road, Salcombe TQ8 8LP – No objection.
• 2548/17/LBC Listed building consent for reinstatement of the original stair between ground and first floors, including the enclosure of the stair at ground floor and a door to replicate the existing doors, creation of a doorway on the first floor between the bedroom and adjacent dressing room 42 End House Bakerswell, Cliff Road, Salcombe TQ8 8JQ – No objection.
• 2617/17/FUL Replacement of existing 6 bedroom house with proposed 5 bedroom house and detached garage Crows Nest, Fortescue Road, Salcombe TQ8 8AP – No objection.
• 2637/17/HHO Householder application for extensions and alterations to dwelling including new balcony/terrace and decked area, new perimeter retaining wall and fence Mallards, Drake Road, Salcombe TQ8 8EG – No objection so long as the planning officer is content that the right to light of the properties set below was as indicated.
• 2647/17/ADV Advertisement consent for individual non-illuminated letters 15-16 Fore Street, Salcombe TQ8 8BU – No objection.

The following applications were considered and such observations from town council submitted to District.
• 2433/17/FUL Demolition of existing single dwelling to provide 4 new dwelling units Rendoc Herbert Road, Salcombe TQ8 8HW – Objection. Four properties on this site was felt to be overdevelopment that would completely remove any amenity space and only providing parking. The four units had fourteen toilets and therefore a concern was raised about such impact on the sewage system and with the whole site being concreted over it would provide an impermeable surface and additional runoff onto the highway.
• 2630/17/VAR Variation of condition 2 (approved plans) following grant of planning consent 41/1915/13/F (erection of 44 dwellings and creation of office/workshop space) allocated site RA3 Land at Bonfire Hill, Salcombe, Devon – No objection.
• 2703/17/HHO Householder application to fix weatherboarding to North and East elevations Hillcot, Bennett Road, Salcombe, TQ8 8JJ – No objection.
• 2720/17/FUL Application for proposed replacement dwelling and associated works Pine Cottage, Froude Road, Salcombe TQ8 8LH – Objection. Overdevelopment of this site by virtue of its footprint and placement. There was also concern with regard to the effect on the street scene due to the garage and its dominance in the AONB as this would be visible through the trees from South Sands and the estuary. Increased glass into the gable could cause light pollution from this area on the estuary which should be considered. Any development would need a strict construction plan due to narrow roads and poor access leading to this site.
The agent from Harrison Sutton and Mrs Parry left the meeting.
• 2748/17/FUL The demolition of all existing buildings on site while retaining the southern stone boundary wall and concrete quay, erection of a 60sq m commercial unit at ground floor and a 6 bedroom dwelling with guest suite complete with existing access and the creation of five associated parking spaces Brewery Quay, Island Street, Salcombe TQ8 8DP – Objection. This is situated in an employment area by being on this side of the street and there remains a demand for employment units as recently shown by the emerging Neighbourhood Plan survey. Concerns for the need to retain employment and the impact on the sewage system with the proposed en suite proposals were raised. Island Street sits within a Conservation Area and removal of this wall would have a significant impact on this street scene.
The owner of Brewery Quay left the meeting.
• 2760/17/FUL Retrospective advertisement consent for 1no. fascia sign, 2no. hoarding signs and tripod sign Land at Bonfire Hill South Side, Bonfire Hill, Salcombe, TQ8 8FP – No objection but a condition should be placed that as soon as the development was completed the signs were to be removed.
• 2806/17/HHO Householder application for conversion of undercroft into habitable accommodation, replacement windows and balustrades, new entrance gates and internal re-organisation formerly Underdeck, Cliff Road, Salcombe TQ8 8JQ – No objection.
• 2854/17/HHO Householder application for new balconies, cladding, porch and alterations to dwelling, and enlargement of drive to provide additional parking space 9 Landmark Road, Salcombe TQ8 8NY – Objection as cladding was felt to be a totally inappropriate material for this location.
• 2874/17/HHO Householder application for single and three storey extension to rear with upper ground floor balcony Thimble Cottage, Higher Batson, TQ8 8NF – No objection.
• 2911/17/HHO Householder application for proposed extension and alterations including new garage 41 Round Berry Drive, Salcombe TQ8 8LY – No objection.

APPEALS

• Appeal Ref: APP/K1128/F/17/3172620 (Lead Case) Linked appeals: APP/K1128/W/17/3174463 and APP/K1128/Y/17/3174461 Alleged breach: Without Listed Building Consent, raising the height of a stone wall with porthole on the land. Location: The Grange, Cliff Road, Salcombe TQ8 8JQ. Appellants name: Mr A. Nicholls. Town Council had nothing further to add.
• APP/K1128/C/17/3179156 & 3179157 Alleged breach: Change of use of the building as a dwelling house without permission (“the Development”) Location: Hangar Farm Bungalow, Beadon Road, Salcombe TQ8 8JS. Appellants name: Mr J.T. Edwards and Mrs S.M. Edwards. Town Council had nothing further to add.

WORK TO TREE PRESERVATION ORDER TREES

Applications considered and a response already submitted to District Council:
• 2507/17/TPO Proposal: T1: lawsons shrub – fell, remove, located on right hand side of driveway shrubbery, re-plant; T2: Cupressus macrocarpa – crown reduction by approx. 3m back to 50mm branch ends. Location: Castle Point, Sandhills Road, Salcombe TQ8 8JP – No objection.

Applications to be considered and a response submitted to District Council:
• 2920/17/TPO T1: Sweet Chestnut – Fell, dying, leaf miner disease, bleeding canker, declined rapidly last 2 years, adjacent to busy Bennett Road, Salcombe; T2: Sweet Chestnut – Fell, dying, leaf miner disease, bleeding banker, declined rapidly last 2 years, adjacent to healthy sweet chestnut, potential danger to users of Cliff Road, Woodcot, Cliff Road, Salcombe TQ8 8JU – No objection but as these are substantial trees replanting would be requested.

PLANNING CORRESPONDENCE

• 2720/17/FUL Pine Cottage, Froude Road, Salcombe – Letter from a property owner objecting to this application placed within the planning bundle of documents.

152. DISTRICT COUNCIL LAND

The District Council application to the Land Registry for adverse possession of a piece of land at The Berry was reported along with their request for a Statement of Truth. Town Council AGREED to the statements and for the Town Council to sign the document if town council’s solicitors approved such action in view of the Lease renewal and current legal negotiations.

153. OPEN SPACES

It was AGREED;
(a) to DEFER this item pending further on District maintenance costs.
(b) that originally town could had said they would gather information (i.e. structural surveys) on the District proposal to transfer all open space land but due to the cost outlay this would require it was AGREED to have a public meeting at present to explain to people where town council were. The aim was to seek the view of residents for such outlay. Cliff House would be booked as the meeting venue and Town Council’s solicitor asked for date availability with all councillors expected to attend. Tuesday 3rd October at 7p.m. was favoured and when confirmed notices would be placed on the town council website, noticeboards, Locals and Yokels and the Gazette.

154. CONSULTATION ON ONE COUNCIL FOR SOUTH HAMS AND WEST DEVON

This item was DEFERRED due to lack of time.
Dist Cllr Wright left the meeting.

155. WAYLEAVE AGREEMENT

It was AGREED that Cllrs Fice and Mrs Turton sign the documentation to allow BT installation of a bracket and wires, cables and attachments to the Council Hall.

156. PARK AND RIDE

It was AGREED to accept the advice of the town council’s insurer’s solicitor with regard to a recent claim noting that there would be a town council excess payment of £250. A request was made that weed killer be used either side of the sleepers and this would be further reviewed.

157. JUBILEE GARDEN

This matter was DEFERRED to the following meeting.

158. GRANT

It was AGREED;
(a) to provide a grant to Salcombe Football Club for the purchase of replacement footballs up to £250
(b) that a request for a grant contribution to Cliff House Trust Ltd towards building reparation works outstanding of £23,878 was not possible this time.

159. BUS SHELTER MAINTENANCE

It was AGREED to proceed on the basis of a quotation from the handyman to clean and repaint Shadycombe Road bus shelter at a cost of £325.

160. SHADYCOMBE MORTUARY

It was AGREED:
(a) DEFERRED to the following meeting.
(b) that Cllr Lafferty-Holt join this working party.

161. TREE SURVEY

It was AGREED;
(a) DEFERRED awaiting the summer survey report.
(b) that South West Water be advised that town council have a woodland management scheme on this adjoining land and with access it limited to their property they would be better placed to trim back overhanging vegetation adjacent to their reservoir on the Berry and may place the cuttings on the woodland if wished.

162. DRAINAGE

The process for town council to produce a report on blocked drains throughout Salcombe so that action can be sought for their clearance was AGREED and the mayor would put together a map of areas so that each councillor could choose to survey a specific area and feedback.

163. JOINT LOCAL PLAN EXAMINATION

This item was DEFERRED to allow more time for consideration.

164. DEVON ASSOCIATION OF LOCAL COUNCILS AGM

It was AGREED that town council wished to send Cllr Mrs Turton and the Town Clerk as representatives to the annual conference and AGM on Tuesday 10th October to be held at Exeter Racecourse at a cost of £25 per person.

165. MAYOR’S REPORT

The Mayor noted there had been a Neighbourhood Plan meeting last Monday and he thanked the councillors who attended. The Plan was moving on and the group had now recruited Peter Sandover as a consultant and he was working towards developing policies. They hoped to have a draft document drawn up by early next year but were restricted by the emerging Joint Local Plan as the Neighbourhood Plan could not contradict or conflict with this.

166. COUNCILLORS REPORTS

Cllr Mrs Turton – Attended the opening of the Kingsbridge X-Ray unit and met the nursing staff responsible. She also attended the Coastal Local Action Group meeting and advised of the delays for releasing the money due to Government Brexit negotiations but noted town council must flesh out their application for funding for the mortuary.

Cllr Mrs Sinnott – Enquired of progress with regard to dedicated parking for the First Responder and was advised this was with County Highways who had not included it in any Traffic Regulation proposals as yet. She also advised that Cross Garden wall had been damaged and had been like this for six weeks. It had been reported but would be raised again with District. The damage occurred when operatives cleared foliage from the wall.

Cllr Lang – Noted the tree down in Redfern Woods still needed to be removed from the pathway.

CLERK’S REPORT.

• The residents had been assured by the electricity company that the large metal pole would be removed from Bonaventure Road but this had not occurred due to the owner of the land it is sited on allowing access. Whilst the residents were grateful to town council for their assistance they awaited a final outcome to this matter.
• A resident advised of a problem with regard to vehicle traffic along Baptist Lane with drivers going too fast. Drop down bollards were requested for property owners but this had been passed to County Highways who advised this would not be supported. It was felt that further signs advising large vehicles of the width restriction were required and Highways would be notified.
• A resident had noted the absence of pavement provision at the town end of Shadycombe Creek in Gould Road. The concern was for pedestrians, wheelchairs, mobility scooters and buggy users with the proposed change to unit use and such deliveries. The author also felt that a bridge from the existing pavement at Yeowards could be built across the top of Shadycombe Creek linking the existing pavements. This comment had been passed to the Highway officer and town council felt that Section 106 monies from the Gas Site could be used to fund this.
• An email was received from a resident with regard to parking along Bonfire Hill which was felt to be a knock on effect from the installation of gates and barriers in the park and ride. Another comment had also been made with regard to campervans being parked in the Beadon estate. This would be discussed further when the park and ride provision was reviewed.
• Peter and Pam Hincklieff provided photographs of their volunteer team works before and after on refurbishing the phone box at Batson. It was noted that the Onslow Road phone box had started to lean to one side and this should be investigated before the volunteer team started works on the painting.
• Malborough Parish Clerk noted that footpath 7 Hangar Marsh to Weymouths land had been said to be overgrown but Cllr Lang felt it was passable and would walk it again and report back.

167. FINANCE

Bank Balances
Current Account £500.00
Deposit Account £281,313.51
Receipts:
Harbour Hotel Licence payment £2875.00

Councillors APPROVED Internet payments to:
Payments made during August:
Wages – August £1736.84
HMRC – Tax and NI £757.93
Foot Anstey – Further invoice for legal advice £1269.00
SHDC Bonfire Hill – refuse £18.90
Greenscape – August £474.33
Bayleaf Gardening – August £590.00
Devon Wildlife Management – Vermin control £35.00
SHDC- Lease at The Berry £1.00
Pear Technology Sers. Ltd – Annual Subscription and software updating £240.00
NEST – Pension August £145.26

Payments made during September:
Bayleaf Gardening – September £474.33
Hawthorns Accounting Servs Ltd – Payroll May to September £85.00
BRT Group – Citizen of the Year Award £54.44
SHDC – Bonfire Hill refuse £18.90
Tally Ho Coaches Ltd – Shortfall for bus for Park and Ride £7279.40
Foot Anstey – Legal advice £ 1012.85
Aldi – Office fridge £49.99
Salcombe Football Club – Grant £250.00

168. NEXT MEETING

The next town council meeting would be held on Wednesday 27th September 2017 in the Library at Cliff House, Cliff Road, Salcombe at 6.30p.m.

Meeting Closed: 21.18p.m.

 

……………………………………………….. 27th September 2016.
Town Mayor.

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