COUNCIL MEMBERS PRESENT

* – Attendance; A- Absent; N – No Apologies Received

Cllr. M. Fice – Mayor (in the Chair) – *
Cllr. A. Biggs – A
Cllr Mrs C. Bricknell – A
Cllr T. Lang – *
Cllr R. Whitfield – A
Cllr Mrs L. Sinnott – *
Cllr Mrs M. Kemp – A
Cllr K. Baker – *
Cllr N. Rudd – *
Cllr G. Lennox – *
Cllr Mrs N. Turton – *
Cllr P. Armstrong – *

Also in attendance:
Dist. Cllr S. Wright – *
Dist. Cllr Mrs Pearce – *
Cty. Cllr. R Gilbert – A
Gill Claydon (Clerk) – *
Pete Robinson (Cemetery Manager and Project Officer) – A
WPC Jo Pengilly – A
Chris Derrick Kingsbridge Gazette – *

59. DECLARATIONS OF INTEREST

Members were invited to acknowledge any declarable interests, including the nature and extent of such interests that they may have in any items to be considered at this meeting. Cllr Mrs Turton declared an interest in applications 0851/17/HHO and 0877/17/FUL as they were nearby neighbours. Cllr Biggs declared an interest in 2826/15/FUL, 0851/17/HHO and 0877/17/FUL.

60. OPEN FORUM

Howard Davies of Salcombe Distilling attended in relation to his premises in Island Street that included a small bar. He advised he was now intending to put in a further application to extend opening hours slightly. The current licence meant they must stop serving alcohol at 10p.m. with everyone leaving half an hour later. Out of season they opened only a few evenings a week so in summertime he wished to extend by one hour so last orders were 11p.m. and out by 11.30p.m. He explained it was a small bar for an upmarket brand, not aimed at heavy drinking and rowdy behaviour but majoring on the product and staff were trained thus so. Cllr Sinnott enquired whether the bar would be open 7 days a week and he confirmed this was the intention for the licence but in practice out of season they opened Thurs, Friday and Saturday. During the holiday season it was Tuesday to Saturday. In the core summer holiday period of six weeks they may open for 7 days a week but could close Sunday depending on uptake. Opening was at 10a.m.

Dist Cllr Mrs Pearce asked if this was open as a general bar. They did serve other drinks other than gin but there were no draft drinks (beer), all from a bottle. Ninety per cent of what they sold was gin and tonic. The Mayor noted that when the company was setting up it was laid out that this was a bar in some respects like a distillery tour. However this now sounded like it was being extended to a general bar to compete with other bars in the vicinity opening later. They did tours of a sort during which they did gin making and tasting but people would visit outside of these experiences and he did not think they competed with others it was more to support and promote their product. Dist Cllr Mrs Pearce advised that condition 10 of their licence stated the A4 distillery floor use should only be used in ancillary to distillery as approved in their Design and Access statement. Mr Davies responded that the core purpose was tasting but it had always been a part of their early applications that they would serve other drinks. The Mayor agreed that when it was originally presented it was made very clear that other drinks would be available. Dist Cllr Wright noted his impression was this was a tasting bar and in preamble correspondence it was confirmed as a tasting bar. He felt planners understood they would always have other things but it was not a restriction. The Mayor continued that in this context of a tasting bar why was another hour needed. They were opening a gin school and were now looking for gin tasting but held in the evenings when people were more available. Currently they employed 13 people all year round so his was keen to leverage assets to support employees.

He had already discussed this with the police and for any drinks served after 10p.m. they must be in toughen glasses.
Howard Davies left the meeting.

Sheila Squire was in attendance to speak to planning applications, one of which was her own. The one in Baptist Lane was in front of her property and she had sent an objection to District Council on this as overdevelopment of the site which would detract from the view from Devon Road.

With regard to the Tides Reach Hotel and its viability assessment she asked town council to look at this carefully as it suggested the hotel was not really viable in conventional terms with or without the apartments. She felt it was awful that Salcombe might inherit a huge building in the AONB because an applicant paid over the price for the site. She then read out National Planning Policy Framework 115 and 116 paragraphs. Reference was made to the landscape and scenic beauty with development only being permitted in exceptional circumstances in the public interest. It was her feeling that the implications on the local economy had not been properly considered by District Council as they had not conferred with other hotels or businesses on their opinion nor followed the letter of law in that respect.

District Councillors report – Dist Cllr Mrs Pearce did not have much to report apart from noting the Joint Local Plan consultation held at the school last week. All in all she felt it had been very uncontroversial and the few people who attended had their questions answered.

Dist Cllr Wright advised District Council had confirmed their treasury management strategy for the next year. With regard to Whitestrand he was meeting the contractors Monday week and works would start the following Monday with regard to the railings and works along by the Wardroom. They would also discuss the entrance to the car park and unfriendly seating arrangements.

With regard to Lloyds Bank closing the District Councillors felt they were caught in the crossfire due to parking arrangements but felt they had found a solution in the layby (SHDC owned) in front of the public toilets in Gould Road. They were meeting Lloyds representatives the following morning to see if this was viable. A site further into the town would have been preferable but as there were none maybe this would bring people past businesses down Island Street and was convenient for Chandlers Heights residents.
Cllr Biggs arrived at the meeting.
Cllr Sinnott advised that people arriving had visited the Information Centre to say the vehicle was not where it should be so they have had to investigate. Her feeling was that if people could not locate the van and did not use the facility in the next few weeks Lloyds would pull the service. Dist Cllr Mrs Pearce agreed so they wished an agreement that Lloyds trial it for 3 months at least. Cllr Lang noted Lloyds was restricting the amount of money paid in and out and thus not assisting ongoing use. Shops now could not get any change. It was noted that the Victoria Inn and Bonningtons were offering cash back. There was a new ATM within Fortesque Inn also. On a final note Cllr Wright raised awareness of Community Safety Officer cards which encouraged all to be curious in case of scams.

The Mayor questioned what the definition of a non-material amendment in planning was within the last decision list from District there was one for Grenville Cottage removing such parts that did not sound non-material. Also the shed in The Grange had been brought forward by 1.5m since approval in January. Dist Cllr Mrs Pearce advised that non-material was at the discretion of the officer considering such. She also felt the shed did not move on the ground sufficiently to be of consideration rather it had gone trapezoid.

It was noted that all additional applications which were not sent to town council for consultation were listed at the end of the permission granted/refused lists. The Mayor was slightly concerned in these instances that applicants appeared to be returning under non-material amendments to achieve what had been refused previously.

Town Council had highlighted their concern that public space grass cutting needed to be cut in time for Easter. The District contractors finally did New Cross Gardens and various verges on creek car park but as the grass was a foot high it had been left looking a mess for Easter. Cliff House Gardens was not done at all and as a tourist town it was not looking as good as it could. Cllr Wright was contacted and he was assured everything should be done for Easter. Cllr Lennox however noted that for every tourist town Easter commenced last weekend and as everyone made money through being a tourist town this was too late. Dist Cllr Mrs Pearce agreed and advised they had been on the case ever since their meeting with the yacht club when they talked about the bottom level of Cliff House Gardens. District contractors then did one cut in Cliff House Gardens and the top two levels were done but the rest was a mess. She noted they had asked them to cut and remove clippings which they had not done.

Police: The police were not in attendance but emailed a report after the meeting.

The Mayor outlined that previously town council had agreed to provide a grant towards additional CCTV coverage but not be the body organising and controlling such. An email received from WPc Jo Pengilly advised that Town Council had to apply for the police funding for CCTV and then this would be a town council CCTV and she offered a further meeting with her or David Eaton to explain such. This meeting requested that there was clarification from the police before any application was made.

Cllr Baker noted he had a strange phone call which purported to be from Devon and Cornwall police stating ‘you are not in trouble you have come through from a diverted telephone number from Island Cruising Club’. The caller wanted to use the company as a name and sponsorship for educating in schools. He did not continue the call but advised other if they heard anything to report it to the police as it involved reference to the police and children’s safety.

61. MINUTES

The Minutes of the meeting held on Wednesday 22nd March 2017 were considered and duly AGREED for the Chair to sign as a true and correct record.

62. PLANNING APPLICATIONS:

The following applications were considered and such observations submitted to District Planning as below:
Cllr Biggs and Cllr Mrs Turton left the meeting for the relevant applications listed above.
• 2826/15/FUL READVERTISEMENT (New Viability Information Received) Refurbishment and extension of existing hotel including erection of new bedroom wing to form a 44 bedroom, 4* hotel and part change of use of existing upper floors of existing hotel to create 10 apartments with associated car parking Tides Reach Hotel, Cliff Road, Salcombe TQ8 8LJ – Objection if the assessment from this report was that the development is not viable.
• 0395/17FUL Rebuilding of 2no. existing dwellings Hill Cottage and Bowcombe View Annexe, Herbert Road, Salcombe TQ8 8HN – Support.
• 0517/17/FUL New roof terrace to attic space 3 Church Hill Flats, Market Street, Salcombe TQ8 8DE – Objection due to the potential unneighbourly overlooking of Cross Garden Cottage.
• 0647/17/VAR Variation of condition number 2 following grant of planning permission 1596/16/HHO to allow changes to front elevation from approved plans The Grange, Cliff Road, Salcombe TQ8 8JQ – Objection as such changes were felt to be out of keeping with the classification of a garden shed and the impact on the CA, Listed Building and AONB.
• 0658/17/HHO Householder application for enlargement of existing dormer Ginn Cottage, 11 Shadycombe Road, Salcombe TQ8 8DX – No objection.
• 0822/17/ADV Advertisement consent application for alterations to existing signage Lifeboat Station, Union Street, Salcombe TQ8 8BZ – There was acceptance for the museum sign whilst the proposed lettering over the entrances were not felt to be in keeping with the building. Objection to the writing over the doors but town council had no objection to the museum sign.
• 0823/17/LBC Listed building consent to replace roof slates and steel grid plating to slipway Lifeboat Station, Union Street, Salcombe TQ8 8BZ – No objection.
• 0841/17/HHO Householder application for new dormer window to front elevation and single storey front extension to form garage Anchorage, Bonaventure Road, Salcombe TQ8 8BG – No objection.
• 0851/17/HHO Householder application for construction of garden store and landscaping of garden area Grafton, Devon Road, Salcombe TQ8 8HQ – No objection.
• 0877/17/FUL Demolition of garages and erection of 2no. dwellings Land at Baptist Lane, Salcombe – Objection as this was felt to be an overdevelopment of the site which had an adverse impact on the street scene and it was noted that there was no amenity space provided. The modern design was not felt to be conducive to the Conservation Area as it was also visible from certain major viewpoints. Access into the site would not now allow vehicular turning and thus cause highway concerns.

PLANNING CORRESPONDENCE

All correspondence received either emailed out or made available at the meeting. Nothing further to note.

63. JOINT LOCAL PLAN CONSULTATION

Cllr Lang raised concern that if town council accepted this plan people would have less control on what happened in Salcombe rather than more and this was certainly not Localism. If something was in the Joint Local Plan it was already decided. Dist Cllr Mrs Pearce accepted this comment and noted she sat on the steering group for District Council and she lobbied very hard when the plan was received. With regard to the original three policies relating to Neighbourhood Plans and she had responded that it was not for District to tell Neighourhood plan groups what to do. Therefore two policies were dropped so that Neighbourhood Plans had maximum ability to decide the future of their own parish. Within South Hams and West Devon only the main towns, small towns and a couple of villages received housing allocations. The rest of the villages particularly those in the AONB had no or very low allocations. The point of plans in the Governments eyes was to bring forward more development that might have happened if there had not been a plan. So it was important that District Council did not allocate too much land, Salcombe allocation was pretty modest over a 20 years period. Cllr Lennox questioned the allocation of Shadycombe car park as District did not have a budget to build and affordable housing in a realistic manner was not affordable in this area. The only way property was affordable for most was on a rental basis. Dist Cllr Mrs Pearce felt that with the Government grant of £1.9million for use in areas where there were price against salary difficulties this could be achieved. The allocation of land up by the garage she advised was offered by a willing landowner and although there were a few planning reservations it was really the only site in town that was possible. The problem with allocating land that was not owned by District Council was that the land price jumped up as the land had de facto planning. The remainder of land allocated was owned by District so they could control value. Cllr Lennox again questioned this as he noted a number of people were concerned as once land was put in the Joint Local Plan then it meant someone could build there.

Personally the Mayor disputed that Salcombe needed sixty open market houses. He highlighted a site at the top of the hill where houses were not selling and half had not been developed so there were contradictory messages in this plan. He agreed everyone needed to make provision for communities to stay together and there should be a percentage for local housing but this would not be included in the sixty allocated. Then Salcombe would end up with a surplus of open market houses which a resident could not afford and others did not want. Dist Cllr Mrs Pearce advised that District planning was under the cosh and must produce a plan and allocate a certain amount of sites otherwise any developer could come along and alight on a site in Salcombe that they call sustainable and get permission to build virtually what they liked. That is what District was trying to stop as if they had an earmarked five year land supply they could stop them. Cllr Lennox stated they had allocated District land but they could not stop ad hoc applications. The Mayor felt everyone must have a look at the plan in the round.

Cllr Biggs corrected that the second phase at Batson Hill had been sold on and was still viable. He felt that having a five year land supply did stop a developer asking for somewhere else as an Inspector would say no so it protected. Dist Cllr Mrs Pearce advised that the plan relied on the evidence base which would show what was there. Cllr Lang felt the local MP should be challenged about the broad brush approach to the whole country on housing as it was providing 70% unaffordable housing. Cllr Lennox felt that District had taken an unrealistic piece of land and put that into the pot to protect the five year land supply and this did not in the long term benefit Salcombe.

Comments from town council on this consultation were as follows:
• public transport and communication – the bus service had just been cut and therefore residents were not in control of bus companies so this is connection was not viable. Dist Cllr Mrs Pearce noted that someone could survive in Salcombe because there were shops but there were some villages where there were none. Planners did not want communities to die but without gentle development over the years they would die as they need children for schools and new people.
• The overall concern was that there did not appear to be enough emphasis in the plan to provide additional services in respect of development. Dist Cllr Mrs Pearce explained that County Council must advise if they need a new school or other facility and the same with doctors surgeries/dentists but that the NHS only planned five years ahead, which causes difficulties for a 20 year plan.

She then went on to explain that there was a lot more detail coming on through on Supplementary documents (SPDs) or design and parking restrictions et al as it was easier in future to make amendments to SPDs.

• There was an emphasis on the AONB but in the past elements had been ignored in certain developments as the problem was that AONB guidance was not adopted policy as far as the current Local Plan was concerned. Once included it would become policy. The National Planning Policy Framework had given strong protection to the AONB. Cllr Lennox questioned whether this then was a plan in skeleton which could be adopted and the detail would be in a supplementary document. She confirmed this was so because Government Policy continually changed so this would make amendments reasonably simple to change. The supplementary document(s) would come out for consultation in May 2017. There was an Infrastructure Development Plan which sat alongside this plan.
• Cllr Mrs Turton asked about the bottom up planning process mentioned and whether this would give town council anything more. The Neighbourhood Plan would have equal status with the Joint Local Plan and it would be given as much consideration. That was why Dist Cllr Mrs Pearce worked so hard to have the original policies removed so that Neighbourhood Plans retained their status.
• The Mayor raised the viability of the Shadycombe car park site and such additional services required for housing and transport. What would happen if the five year land supply was not met and progress became an operational issue and it was noted that there were strategies to invoke if the five year land supply was not being met by developers building.
• Cllr Lang noted this plan was to last until 2034 but could be updated every five years and was advised this was a rolling requirement to review every five years to test it was meeting needs.
Dist Cllrs Mrs Pearce and Wright left the meeting.

64. OPEN SPACES SPORT AND RECREATION

Cllr Baker had reread all the original District Council presentation notes, template and the Wembury draft document. Town Council had asked people locally what they wanted to do with the communication on 20th January. He also felt they should be asked about what the shortfalls in public amenity in Salcombe were and costings for any proposed projects. In order to put together a questionnaire he had roughed out a draft plan without answers. He had obtained the old South Hams website to review the policies and criteria and could speak to the officer and see what he wanted but this was as far as he could take it until the further questionnaire was responded to.

The Mayor was conscious that town council needed a summary of potential projects from the original responses to feedback to David Parkes.
Chris Derrick left the meeting.
It was AGREED to;
(a) Cllr Baker contacting Rob Sekula to discuss the content of the draft plan format and any further questionnaire for additional input thereon
(b) DEFERRED to next meeting – make changes to the makeup of the Open Spaces Sport and Recreation Working Party by

65. JUBILEE GARDENS

After due consideration it was AGREED;
(a) the contract was for three years and no further payment or hours were to be considered until the end of the contract and review
(b) DEFERRED for town council to visit and review the path wear and tear.

66. OPEN SPACE

It was AGREED that the next steps regarding the proposed fencing of the open space was to for Cllrs Fice, Turton and Lennox to meet with residents and thereafter obtain quotes for the works.
Sheila Squire left the meeting.

67. REMEMBRANCE SERVICE

A request by a resident that town council support the hymn ‘Oh Valiant Heart’ being reinstated in the service as part of the tradition in remembering those that gave their lives was considered and it was AGREED that the decision to change it would remain as not just the mayor and vicar make this decision but several members who attended the service including veterans asked for it to be excluded.

68. MAYOR’S REPORT

The Mayor reported on the street cleaning review he and Cllr Mrs Kemp attended. They met with Neil Greenhalgh and the District Councillors. At Cliff House Woods it was noted the path had not been done since before winter. Along the top of the park was not cut. At Baptist Lane the bank down to Lloyds had been not done and nor had Fore Street. They also looked at public bins on Whitestrand and where they would be in relation to proposed flowerbeds. Although Customs Quay was private it was a public right of way used by a many people so they asked for this to be included in street sweeping. Other items discussed included the loss of the late afternoon bin emptying so that bins overflowed at night. In the summer and main holiday periods somebody would be responsible from 7a.m. to 7p.m. street sweeping and emptying bins and would deal with these issues. It was felt that this meeting was beneficial as the officer did at least experience the issues and the top of town was referred to and the need to include this. All were urged to report any concerns to Customer Services so that any matters raised were logged.

The Mayor noted that enforcement cases could not be discussed in town council in case such matters were found not to be substantiated. He did however outline an issue that was addressed and explained a concern.

Reports with regard to maintenance at Bonfire Hill cemetery were received so the Mayor and Cllrs Lang and Lennox attended to consider. They found swathes of dead grass all over the cemetery. Both maintenance contracts were up in March 2018 and the Mayor felt that last time town council did not start reviewing at any changes required early enough. If town council wanted grass collected then this must go in the contract next time along with any issues recorded.

The Mayor then noted a Freedom of Information request to District for figures and that he had received some information back. So far he had looked at parking income and of the five towns Salcombe parking income covered 26% of the total. He would consider further information in due course.

69. COUNCILLORS REPORTS

Cllr Biggs – Met with the District Councillors and noted they felt he was unreasonable on criticising them when he thought his email was highlighting the authorities able to deal with the problem. They agreed to go to Lloyds Bank and went into the Manager to discuss the mobile van provision but Lloyds was not receptive to any concerns. The Mayor felt town council should write to the bank as the ATM at their Salcombe branch had been for anyone but the mobile bank only now served Lloyds customers. Lloyds was only trying to serve customers of theirs who could not go on line and not address the community loss.

Cllr Niall – Reported back with regard to the Bonaventure residents concern on the proposed metal pole..

Cllr Lang – Advised that steps within Courtney Park to Devon Road had some blocks that were loose.

Cllr Lennox – Noted the proposal for two flowerbeds at Whitestrand and asked about planting being contributed from businesses as people want to smarten the area up. He also asked for any ideas for beds, gardens or hanging basket locations around town. It was suggested that some planting could be agreed with District Council by the Onslow Road bench. Coronation Road surface had degraded and it was a concern as this was a bus route. It was explained how to report this to County on line. Noted that the contractors response to the Cemetery grass was that it was different lengths due to different grass types and he felt that this was not the point nor satisfactory.

Cllr Mrs Sinnott – Asked whether County had provided any dedicated space for the First Responder for this year. The Mayor noted this request was put to Devon County but required a Traffic Regulation Order so it was not known as present.

Cllr Mrs Turton – Enquired who to report a dog worrying sheep to. She was advised to contact the police or dog warden.

Cllr Whitfield was not in attendance but rang and reported that the company responsible for the ATM in Whitestrand car park had noted the recent problems with this machine and would be monitoring it more frequently to ensure it remained in working order. With regard to providing an additional ATM on this spot the orientation of how they had installed the one unit meant that the phone on the side interfered with this but they were looking into it.

He also reported that the District Council pay and display in Whitestrand car park had not worked this week and this was advised to car parks. With regard to Town Council Facebook he had uploaded information as requested and some councillors had tagged as friends but as he did not have a personal list to circulate so people would either need to contact him or other councillors would have to also do this.

CLERK’S REPORT.

• Bonfire Hill cemetery re rating reduced rateable value from 3400 to 2075 being a reduction from £1010.81 to £647.96 this year. Together with this a rate rebate of £674.80 was received from District Council for overpayment in previous years due to the miss rating.
• A resident had raised a concern with regard to dog fouling around Salcombe and asked for awareness to be raised as to what could be done especially around St. Dunstans Road.
• District Council advised that they had considered the application by members of the public for a listing for the Tides Reach Car Park and Public Toilets, Cliff Road as Community Assets under the Community Right to Bid provision in the Locality Act 2011 but had decided it did not constitute land of Community Value under the Localism Act.
• Email received from a resident advising they felt that the Berry land was an important town recreational open space. As the land was donated by a generous benefactor decades ago and in view of the charitable status and covenants it was felt that District Council only saw it as an “asset” with development in mind. It was suggested it be put forward for listing as an “Asset of Community Value”.
• Letter dated 4th April 2017 received from a member of the public providing information with regard to historic use of a pathway through Croft Fields was acknowledged and such copy forwarded to County Public Rights of Way.
• Reports from visitors had identified that the ATM provision within Whitestrand Car Park was not working on the first weekend of Easter; one reported it was empty and another that it was out of order. The company who provided this ATM had not responded with regard to installing a further unit, did town council wish this matter to be raised with the company?
• District legal department acknowledged receipt of a letter and attachments from town council’s solicitor and advised they would respond following due consideration of the matter.
• The property owners where town council’s tree from Redfern Woods had fallen into emailed to thanked officers for arranging the works so swiftly and for the contractors doing such a good job. The contractors would return after the rooks had nested to carry out the agreed overhanging/boundary works in lieu of a repair for the crushed fence and this would cost a further £370 as approved. Other works already approved in principle are to await a further arboriculturist report during the leaf cycle of the trees.
• Monday 15th May Community Safety Forum to be held in Rattery Village Hall at 1p.m. Attendance suggested.
• Request from residential properties located near to the top of the Cliff Road hill down to North Sands for a dog refuse bin as the public are prising open their, now locked, brown bins to deposit such. Such request had been passed to District waste management.
• Tally Ho were not supporting advertising on the outside of the Salcombe buses anymore but it was suggested that town council could offer business card slots for around the town map noticeboard at £25 – £30 each. This was to be actioned.

70. FINANCE

Bank Balances
Current Account £500.00
Deposit Account £267,604.55

Receipts: SHDC payment of TAP Fund for Cliff House £2292.72
Harbour Hotel – Park and Ride last two quarter payments £5750.00

Town Council approved Internet payments below to be made in April to:
Will Hampton – Redfern woods emergency removal of tree £370
ICCM – Annual subscription £90.00
SHDC – Bonfire Hill bin rental £16.10
SHDC – Rates Bonfire Hill Cemetery £647.96
SHDC – Rates Park and Ride Field £2073.46
SHDC – Rates Shadycombe Cemetery £487.26
SHDC – Rates Council Office £zero rated.
Cliff House Trust Ltd – Town and Parish Fund Grant £2292.72
Bayleaf Gardening Ltd – Jubilee Gardens contract £546.98

Cheques APPROVED for signature: None

71. NEXT MEETING

The next meeting would be held on Wednesday 26th April 2017 in the Library at Cliff House, Cliff Road, Salcombe at 6.30p.m.

Meeting Closed: 10.30p.m.

……………………………………………….. 26th April 2017.
Town Mayor.

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