COUNCIL MEMBERS PRESENT

* – Attendance; A- Absent; N – No Apologies Received

Cllr. M. Fice – Mayor (in the Chair) – *
Cllr. A. Biggs – *
Cllr Mrs C. Bricknell = *
Cllr T. Lang – *
Cllr R. Whitfield – *
Cllr Mrs L. Sinnott – A
Cllr Mrs M. Kemp – *
Cllr K. Baker – A
Cllr N. Rudd – A

Also in attendance:
Dist. Cllr S. Wright – *
Dist. Cllr Mrs Pearce – *
Cty. Cllr. R Gilbert – *
Gill Claydon (Clerk) – *
Pete Robinson (Cemetery Manager and Project Officer) – *
WPC Jo Pengilly – *
PCSO D. Gibson – A
Chris Derrick Kingsbridge Gazette – A

1. DECLARATIONS OF INTEREST

Members were invited to acknowledge any declarable interests, including the nature and extent of such interests that they may have in any items to be considered at this meeting. Cllr Biggs declared an interest in application 3718/16/FUL.

2. OPEN FORUM

Martin King in relation to his planning application, Nikki Turton and Dennis Hobday with regard to co-option plus another gentleman were in attendance.

County Councillor report – Cty Cllr Gilbert advised of extra pothole funding provided so if there were priority areas of concern to let Adam Keay know. The Council Tax rise proposed at County was controversial due to the care of the elderly. Government had advised they could put their precept up another 3% for 2 years so long as such total over 3 years did not exceed 6%. It was difficult for authorities to know what stance to take and with elections imminent most wanted to keep the tax down. New Community Road Warden Scheme information offered further funding for self-help projects in the community but someone must be Chapter 8 trained. He went on to advise that his Localities Budget was spent as now, due to the forthcoming County Councillor elections, they could not issue any more payments due to the rules so he spread his fund early. After May 4th elections the County Councillor elected would have further money.

Phase 2 roll out of superfast broadband should bring Devon up to 95% coverage very quickly as it was private company installing who were well known for being on budget and on time. The Mayor asked why only parts of Salcombe were done with others left. At this point Cty Cllr Gilbert was only aware of one person who encountered difficulties and they were now sorted. On the B3196 Loddiswell to Wrangton road there were three pinch points towards Ugborough end met and he had met with the County and District Councillors for this area together with the head of highways and agreed these points and requiring action. During the next ten years plan it was now registered with and accepted by highways so the problems were on file and County was trying to track money to get this done. There was the ongoing shortfall on funding for highways as mentioned before, highways budget 2017 – 18 would come out soon and this together with the health issues funding was as depressing as noted on media.

The Mayor raised concern with regard to the road closure in Island Street scheduled for 23rd January anticipated finish 31st March. He explained that this was completely the wrong time of the year to do this work as in Island Street all boat repairers brought the boats over on trolleys along this route. The task was rebuilding a wall and they were not knocking it down and putting another up so why was it being shut for so long? The alternative route was through Church Street but it had a narrow pinch point at Buckley Street (Rose Cottage) where the owner had complained about the amount of time his property had been hit with boats and trucks. He accepted the works but felt there must be some other way and why was it closed as if it was just for scaffolding, have it over the top.

Cllr Lang noted that people had complained about potholes on a section of St. Dunstans Road but this was not an adopted road. In this instance the only time local a authority accepted some responsibility was if it had some danger to life explained Cty Cllr Gilbert.
Cty Cllr Gilbert left the meeting.

District Councillors report – Dist Cllr Mrs Pearce asked if town council were aware of The Rough going to committee. The officer’s recommendation was for conditional approval. There had not been much happening since Christmas. The Local Plan – Plymouth and West Devon council meetings had been scheduled to approve such at the end of February with South Hams beginning of March. District Councillor were assured the plan would be ready in time with briefings for members but she was worried members would not get enough time to read and absorb the document before the meeting but at least it was taking shape. The effect of the sites allocated was not huge in the towns and villages because so much was approved or had gained permission. The main area for growth was Plymouth with the urban fringe within the South Hams which would be affected by policies in Plymouth City.

Dist Cllr Wright noted he and Dist Cllr Mrs Pearce had not recommended The Rough to go committee but as there were concerns expressed the officer had put it to committee. District had been lobbying with Dr Sarah Wollaston MP for part of the affordable housing £60million through Stamp Duty and had been allocated £1.8million for the first year. This was not necessarily ongoing but the indication was it was the first of further payments. Finance office said they had received £940,000 from Government already. The Mayor enquired if there were any thoughts or plans as to how this money was to be used. Dist Cllr Wright advised that he would not know any further until they had read the guidance but anything must be locally led. Affordable housing officers would be working up some schemes to be able to roll it out.

Work in Cliff House Gardens had commenced for the café but they found that plinth that it was sitting on top of was unsound so were looking into this and obtaining engineers reports to stabilise. The time scale was to be discussed at a meeting the following day but they aimed to get everything done for the start of the season at Easter when the tenant would take over. Town Council asked if the stone had been retained and stored as they would not want brand new stone as a replacement especially in view of the fact that the actual Memorial was now listed. Cllr Biggs asked the District Councillors to check that the stone was in the plans to go back. The financial settlement was agreed on 23rd December and unfortunately they anticipated a shortfall in the New Homes Bonus but their target was beyond 4% so they would be £150,000 worse off. Small business rate relief had been rolled out so businesses did not have to apply for 80% as they would get 100% automatically.

The Mayor questioned the delegated authority decision with regard to Courtenay Street and its dormer window as Town Council did not feel that their objection was taken up and considered properly It was not just the dormer nor the width but the fact that this proposal came to the edge of the roof and was thus out of keeping with the rest of the terrace. There was no consistency in District decisions as a previous application was refused earlier in the year for this same reason.

As the gas works site was now approved did this mean District Council knew who was having the retail unit as it was requested as a condition that such unit was let before the properties were built. Dist Cllr Mrs Pearce said she understood from the developer that they did have somebody signed up but were not willing to disclose who at that time. There was residential above commercial but the commercial needs to be utilised also and Dist Cllr Mrs Pearce felt that amendments and cost of doing such would mean that they do have someone. Both District Councillors noted they challenged the viability study and did get affordable housing off site.

At Cliff House Gardens nothing had been done to shrubs to tidy up after summer and town council was worried also about Courtney Park play area so requested to know what maintenance was being scheduled. Dist Cllr Wright would follow this up and report back.

Cllr Biggs raised concern with regard to the delegated authority on a recent planning application. His concern was based around a statement that was made in that the District Council ‘note Town Council objections but would rather hold fire for ones that were really really awful’. He was perturbed that if Town Council stated they would not support an application if there were not good planning reasons against this stance he was uncomfortable with this comment. This point was discussed and the District Councillors explained that they must look at the degree of harm.

The Mayor thanked the District Councillors for now forwarding communication of officer reports.
Dist Cllrs Mrs Pearce and Wright and the gentleman in the public left the meeting.

Police Report – WPc Jo Pengilly was in attendance and advised Salcombe had been hit over last few months firstly by theft of outboard engines in the summer, then cash machines, Henri Lloyd shop break in and theft of a boat. The police had some good results as they had all the offenders and all were on bail. The case with regard to the outboard engine was still ongoing as those people would return to England in February for it to be decided whether they would be charged or not. WPC Pengilly wanted town council to consider CCTV for Salcombe Fore Street as she explained that on most incidents that had just happened if it was not for a member of the public being able to video what was happening they would not have apprehended the culprits so quickly. She then explained the reasoning behind this request and offered some examples. The Mayor asked who would be responsible for the CCTV as it led to all sorts of problems with regard to resources for Data Protection. Adam Parnell Harbour Master had installed cameras so could meet and discuss any issues. Cllr Lang felt the camera was mainly to the advantage of the shops and businesses and as town council did not receive their business rates this should fall to them.

WPC Pengilly noted that for Speed Watch they required a list of volunteers to be able to do anything. Debbie Hainey had a meeting with the new Inspector so Cllr Biggs felt this had been raised but would enquire as to progress. It was noted that the parking around the school was extremely dangerous at times and she agreed to look the following day.

3. MINUTES

The Minutes of the meeting held on Wednesday 14th December 2016 were considered and duly AGREED for the Chair to sign as a true and correct record.

4. CO-OPTION

This item was DEFERRED awaiting further applications and if such were not received next time a decision on those received would be made.

5. PLANNING APPLICATIONS:

The following applications were considered and such observations submitted to District Planning as below:
• 1240/16/FUL READVERTISEMENT (Revised Plans) Proposed residential development of three detached dwellings Land Opposite Lyndale, Salcombe TQ8 8AH
The Mayor stood down standing orders whilst points raised were clarified with the applicant before the meeting recommenced.
Mr King, the applicant, advised that the current application although brought back with Revised Plans was registered by District Planning last April and therefore was pre SUDS being an integral part of documentation required for a planning application. This application had been dealt with firstly by Dean Kinsella, then Matt Jones, Wendy Ormsby and now Pat Whymer. Therefore he had provided his own resume, passed to town council, which he felt dealt with all points to date. Although this was a four storey building he felt there was less impact as one half of the upper level was brick built with the other side terrace. The soakaway element he asserted had been amended and discussed with South West Water so it satisfied any run off. Ongoing matters with any soakaway Mr King suggested could be a condition of planning although town council felt this was a concern with no details known.

Recommencing the meeting the Mayor noted that personally he felt SUDS should form part of an application if it was now being considered and not be a condition as various applications often came back to amend conditions.
OBJECTION remained due to the massing, overbearing height and unneighbourly impact on properties in Knowle Road. It was felt that any SUDS proposals were of paramount importance to this site, adjacent properties and lower town and therefore should form part of the planning application and be dealt with as such and not as a standalone condition due to any increase in run off in this area by the inclusion of buildings. Although the proposal would be built towards Onslow Road it would have significant impact on light levels and the outlook of properties from Knowle Road as this was a four storey building. The current public view from the bench seat on Onslow Road was felt to be a public amenity that should be retained
• 3712/16/FUL Application for remodelling and refurbishment of existing dwelling Beadon Farmhouse, Beadon Road, Salcombe TQ8 8LX – No objection.
Cllr Biggs left the meeting whilst the following application was considered.
• 3718/16/FUL Change of use of redundant ancillary space within former hotel to residential use to allow enlargement of existing apartments and external alterations including rear extension and balconies/terrace to south east elevation including new dormer to third floor, side extension to north east elevation, new windows and balconies to south west elevation, replacement zinc cladding to existing dormers and part of external façade, redesign of front entrance and replacement of existing windows Sunny Cliff Hotel, Cliff Road, Salcombe TQ8 8JX – Support.
• 3723/16/FUL New garage/store and terrace over 7 Knowle Court, Knowle Road, Salcombe TQ8 8EH – Objection. The proposed garage would be sited adjacent to the road on a corner with no visibility for vehicles to exit. There was concern for any movement at this point on the highway on a bus route. The proposed terrace would have a significant overlooking impact from such towards the property across the road which sat lower in the landscape and would be unneighbourly also creating a new social outdoor space with related noise factor.
• 3847/16/HHO Householder application for extension and alterations to existing dwelling and terrace Tree Tops, Moulthaven Service Road, Salcombe TQ8 8LF – No objection.
• 3857/16/HHO Householder application for alterations and extension to dwelling, including 6 Bonfire Hill, Salcombe, TQ8 8EE – No objection.

PLANNING CORRESPONDENCE

• Email resume provided by applicants on 11th January 2017 with regard to 1240/16/FUL Land off Onslow Road, Salcombe forwarded to all town council.
• Email dated 10th January from Development Management notifying that 2992/16/FUL The Rough, Devon Road, Salcombe would be going to Development Management Committee on 18th January with the meeting commencing at 2p.m. Town Council was asked if they would like to send someone to speak to this application and Cllr Biggs and Fice would liaise to ensure representation.
• 3322/16/TPO Tree Preservation Order Grant of Conditional Consent Proposal Various works as detailed location Falconers, Moult Hill, Salcombe TQ8 8LF. Granted.

6. GRANT

Further information was received with regard to a request by Salcombe Christmas Lights and it was AGREED to grant £618 to cover the purchase of the new lighting unit at Chapel End. It was noted that more activities could/should be arranged whilst the lights were on to draw people into town and believed that possibly the Salcombe Information Centre were looking at this for next year.
Mr King and a member of the public left the meeting.

7. 2017 PRECEPT

A comprehensive report was provided along with documentation with regard to the town council funds and it was AGREED unanimously to put forward £79050.00 as the precept and such to be requested from District Council.

8. PUBLIC WASTE BINS

This matter was DEFERRED to allow further time to collate the information for next full council.

9. SHADYCOMBE MORTUARY

Further actions required with regard to future provision for this building were discussed and it was advised that a corner support of the roof needed carpentry attention. It was AGREED that Cllrs Whitfield, Lang and Biggs would meet with Pete Robinson at the Mortuary to consider this further and further to obtain ‘ball park’ figures for further works to ascertain an idea of costing before consulting with the community on future usage.

10. WORKING PARTIES

Discussion took place with regard to council representation on working parties and membership on outside bodies together with highlighting the need to update Registers of Declaration. It was AGREED to include the following on the list and for town council to revisit representation at the Annual Meeting:
Mortuary Working Group – Cllrs Biggs, Lang and Baker
Open Spaces Sport and Recreation –Cllrs Biggs, Mrs Kemp, Mrs Bricknell and Lang

11. PARK AND RIDE

It was AGREED:
(a) that the bus timetable for 2017 would be to commence on the Easter weekend and finish Saturday 2nd September reducing to one bus from end of August bank holiday onwards and to runduring Crab Fest.
(b) that the Harbour Hotel licence charges stand as currently agreed £11500p.a.
(c) such representatives on a working party to liaise with Tally Ho on provision and charging for the bus be Cllrs Fice and Lang together with the Town Clerk
(d) that the current and future charges for the Bonfire Hill car park remain as currently stated. During this season that an analysis of other park and ride provision which includes a bus be carried out.

12. MAYOR’S REPORT

The Mayor advised he attended the Chamber of Commerce meeting the previous week and noted Kingsbridge Town Council was participating in the Great British High Street and Salcombe was asked if they were going to. The idea appeared to be to get groups of people together businesses, council, volunteers etc and make the High Street look presentable. Further details would be obtained for the next full council meeting. There was an informal Neighbourhood Development Plan meeting with town councillors and then the neighbourhood group met with District Council where Cllr Mrs Pearce, Pat Whymer and David Parkes were present. Various things were contained in the Neighbourhood Plan survey that Pat Whymer felt could not override their Joint Local Plan and these items required discussion as the plan progressed.

With regard to the proposed Lloyds Bank closure the Mayor had been invited along with David Stevens to meet the manager at Kingsbridge along with a local area manager for a meeting with the Chamber of Commerce.

13. COUNCILLORS REPORTS

Cllr Biggs – The defibrillator had a problem due to the wall on which it was hung as the casing was being plastered with excessive coffee as the Costa Coffee machine installed overflowed into a downpipe and was going inside the defibrillator making it slimy. He had spoken to Roger at the Spar and he kindly had the downpipe pressure washed and cleared and the defibrillator casing had been cleaned. The Town Clerk would raise this occurrence with South West Ambulances so that when they visited it could be checked.

Cllr Mrs Kemp – Noted the weather forecast and the need to spread grit and it was agreed that the Emergency Plan should update with a new list of volunteers trained in the Snow Patrol. She also enquired whether there was any news on the street lights for the Main Road and was advised that the Community Reinvestment Fund application had been submitted.

Cllr Lang – At St. Dunstans Road and Kingsale Road there were potholes but this was an unadopted road. At the top of Beadon Lane there was digger making a mess and this would be watched and any action reported back.

CLERK’S REPORT.

• The Valuation Office had acknowledged by email on the 5th January 2017 the query raised with regard to the revised rateable value for Bonfire Hill cemetery and advised that they aimed to resolve the case within 40 days due to the information provided.
• Simon Putt Hi-Line Tree expert had advised that the oak planted at Bonfire Hill could be transplanted between October and March. In his opinion the size of this tree meant it should be fairly easy to transplant and this would afford it a better site.
• Historic England had advised that the Salcombe War Memorial and Shelter had been awarded Listed Building Status. They had taken into consideration all representations and thanked town council for advising of ownership of areas. District Council had therefore been contacted and responded that they were in favour of the War Memorial being listed but questioned why in the first instance the other structures at Cliff House Gardens had been included. District noted that permission had been given for change of use of the toilet to café kiosk and therefore Historic England felt that the steps were not considered to merit inclusion in the listing for the War Memorial. Salcombe War Memorial and shelter therefore listed as Grade II Entry Number 1438720.
• Locality Officer was asked to place dog fouling signs at Forster Road and Bonfire Hill following requests from town council approached by residents.
• Request received from Devon Association for nominations to attend the Buckingham Palace Garden Party 2017 on 1st June. Those invited should have PAST service as Chairman or Town Mayor.
• Nominations also requested for representation on the County Committee for Devon Association of Local Councils, such to be submitted by March 2017. DALC were also arranging a regional conference for town and parish councils and asked that Thursday 16th March be diarised by councillors.
• County auditor had been appointed for the next five years from 1st April 2017 and this would be PKF Littlejohn LLP for Devon.
• Footpath audit for the County Council Parish Paths Partnership would need to be carried out during the end of January to submit February in order to obtain any grant available. Cllr Lang was currently carrying this out and the Footpath coordinator Ros Davies was to attend Bridleway 10 to ascertain what works could be carried out before the end of the financial year from Town Council held PP3 grant.

14. FINANCE

Bank Balances
Current Account £500.00
Deposit Account £271,254.43

Receipts:
Reimbursement by District Council of Front Runner grant to Neighbourhood Plan £2832.91
County Council contribution to highway verge cuts £226.00

Town Council to approved Internet payments below to be made in December to:
K. Baker – Mileage £18.00
Play Inspection Company – Play area inspection Jubilee Gardens £60.00
Marketing Means – Neighbourhood Plan Survey final invoice for survey results £660.00
G. Claydon – Reimbursement of postage and sundries £20.80
SHDC – Bonfire Hill Refuse £18.10
Bayleaf Gardening Ltd – Monthly contract £546.98

Cheques APPROVED for signature:

15. NEXT MEETING

The next meeting would be held on Wednesday 25th January 2017 in the Library at Cliff House, Cliff Road, Salcombe at 6.30p.m.

Meeting Closed: 21.09p.m.

……………………………………………….. 25th January 2017.
Town Mayor.

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