COUNCIL MEMBERS PRESENT
* – Attendance; A- Absent; N – No Apologies Received
Cllr. M. Fice – Mayor (in the Chair) – *
Cllr. A. Biggs – *
Cllr Mrs C. Bricknell – *
Cllr T. Lang – *
Cllr R. Whitfield – *
Cllr Mrs L. Sinnott – *
Cllr Mrs M. Kemp – *
Cllr C. Marshall – A
Cllr K. Baker – *
Also in attendance:
Dist. Cllr S. Wright – *
Dist. Cllr Mrs Pearce – *
Cty. Cllr. R Gilbert – A
Gill Claydon (Clerk) – *
Pete Robinson (Cemetery Manager and Project Officer) – *
WPC Jo Pengilly – A
PCSO D. Gibson – A
Chris Derrick Kingsbridge Gazette – *
887. DECLARATIONS OF INTEREST
Members were invited to acknowledge any declarable interests, including the nature and extent of such interests that they may have in any items to be considered at this meeting. None received.
888. OPEN FORUM
District Councillors report – Dist Cllr Mrs Pearce noted that the Whitestrand planning application went through minus the ‘Use Class’. Since then she and Cllr Wright had been working with the Assets department and been assured that the only section that would be implemented currently would be the terracing for the café and harbour railings due to the safety audit.
Meanwhile they were awaiting a Master Planning session on Whitestrand which would be followed by consultation but dates were to be confirmed next week. There would be a two day period with display boards and District would arrange a time with town council before the boards were made public. The Mayor noted that following a meeting at the Victoria Inn he had written as requested to Chris Brook and as yet never had any acknowledgement or reply to the letter although the officer had been back from holiday for 7 days. He would have expected the courtesy of an acknowledgement to the letter and confirmation of these points. The Mayor and Town Clerk were to attend a meeting with the Locality Officer and would mention this but he had already raised this with CEO Steve Jorden.
Dist Cllr Wright noted that the leisure review had now allocated the new contract to Fusion Lifestyle who would take over in December 2016 and District Council would be putting a considerable amount of money into this as the units were in disrepair. Ivybridge was especially in need and Kingsbridge would also have money spent on it. Part of the contract meant that over the years Fusion would repay monies District Council were pumping in. It was questioned whether there would be an increase in usage costs for residents? Dist Cllr Wright advised that Fusion expected increased usage not charges. He noted the forthcoming training days for clerks and urged all to ‘click’ on the colourful disk to stay connected on the District Council website as this would provide bulletins from the council. Currently users were also receiving a lot of West Devon updates ones but that would change in due course.
District was awaiting the results of a consultation on the Council Tax Relief Scheme. Government decided people were not getting tax relief so as an authority they had consulted on the effect of this and what reduction could be implemented. The Events Policy Task and Finish Group would sit the following day to work through the policy recommendations and there was Devolution information on the District Council website if anyone wanted further information. There was to be a street cleaning review in October which town council would be involved in. There was a Citizens Advice service being provided at Health centres so that issues that affected health could be dealt with (i.e. if mould in property was causing breathing difficulties CAB could advise how to resolve). Cllr Lang thought the planning for Whitestrand included use as a retail area and as this was removed how the Wardroom decking/terracing could proceed. Dist Cllr Mrs Pearce noted that they would have to apply for change of use before using the area.
The Mayor raised the matter of public benches and his concern that they get moved around and taken away without town council being notified. An explanation had been given for the Chapel End one moving to Whitestrand but there was another missing from Whitestrand today. Town Council repaired one and installed two new ones on Victoria Quay which people had paid for so there was a concern that if District Council were removing benches without consultation town council needed communication. Further information was requested with regard to Bonaventure Road where Westgarth had installed pillars and gardens. This matter had been handed to enforcement they were dealing. It was noted that the new officer dealing with enforcement was doing very well at reducing the list.
Adam Parnell was in attendance and explained that the harbour had to have a forward plan and to ensure good infrastructure they needed time. The current plan was until 31st March 2017 and therefore the draft was proposed but not set in concrete. They were actively consulting with people so if there was anything town council violently objected to they could remove it and as things changed amendments could be made along the way.
Salcombe Harbour wanted to transform into an eco-harbour with European status. They also wanted to improve navigational safety and be efficient and safe running as otherwise they could be liable in a court of law if things went wrong. They needed to adapt to changing business patterns as over the last 5 years there had been a decline in visiting vessels over the bar of 400 – 500 per year. Boats were getting bigger as people were more cash rich and time able. In supporting a 5 year plan it must also include local community as it made complete sense that the water and land parts of Salcombe were two points of the same area and the Harbour needed to attract footfall into the area. On the landward side many people made their living from the estuary and lastly the Harbour needed to employ and engage dedicated staff. Adam acknowledged his predecessor’s success as he had turned Salcombe Harbour’s reputation around from ‘highway robbery’ in fees to this year being the friendliest port. He and his staff liked to welcome people and talk to them individually so staff costs were higher but it paid dividends.
He was asked if the main revenue was from visitors or locals to which he responded 75% residents 25% visitors. The current plan was to install more pontoons for residents at Shadycombe and Batson where the houseboats used to be but this was all subject to planning permission. There was currently a waiting list of nearly 600 and to be on this people must be South Hams residents. Moorings did not have grandfather rights to next of kin so some on the waiting list were to take over family pontoons but this probably only attributed to about 100. The Harbour never had to turn away a visitor so they had adequate visitors mooring. The Mayor enquired if the Harbour team monitored where berths were not being used or had a fair use policy? This was an issue across the entire estuary especially in Kingsbridge where they had 132 spaces but still had a 74 boat waiting list. What really annoyed people was a buoy that had no one on it but the mooring policy did not include a fair use policy as it had never been included as trying to monitor such was resource hungry. However if they did not feel was mooring was being used unfairly they could take it away.
Cllr Mrs Sinnott asked if people were coming in and dropping their boats off and if so was the Habour encouraging more people to bring boats on trailers and using the estuary that way. Adam noted they were not actively encouraging this but usage was changing and they wanted more resident boats on the water. Trailer parking was raised and it was noted that South Hams District Council was going to build units on the current trailer park. However Adam was encouraged that someone at the top of town had made provision and undercut the Harbour for trailer storage. Cllr Biggs noted the decline in visitors and asked how this compared with other similar ports. Salcombe was not unusual and they were all suffering much the same pattern but Salcombe income had not dropped. In the harbour guide they tried to get users to stay longer than one night but people liked to hop from port to port.
Dist Cllrs Mrs Pearce and Wright left the meeting.
Discussion took place with regard to proposed dredging towards Kingsbridge to make it more. Historical documents at the Hydrographic Office showed that Kingsbridge was never a deep water point and boats only ever got as far as Durston and that South Pool had not got any shallower so there were some odd things at play. Consideration would be given to different methods.
The Mayor noted that the Clifton Place Flood Gate closure was not a one person job. He felt that District needed to have a plan of who was going to close it and when. The Harbour Office had young staff and Adam had suggested to assets department that they needed a warning for closure so it could be done during working hours for say the following day. In order to close the gate it had to be done from the wrong side and then climb back over from the water side. Following the recent closure the neither Harbour Office nor Town Council opened it and whoever did stowed the gate did it completely wrong so it could have been damaged. There should be a sign to state authorised personnel only. It was agreed that all would rather close it more than necessary than less so it could be locked. Adam had requested Dan Taylor to come down and would report back on the decision.
It was noted that the RYA spent time out on the water and mentioned that the Harbour staff were very friendly to people coming into the area and complimented them. Adam thanked town council for this feedback and expressed that he was very keen to establish a much closer working relationship with Town Council and if there was anything he could do to help please ask.
Adam Parnell left the meeting.
Police Report – None received due to unexpected work commitments.
The Minutes of the meeting held on Wednesday 13th July 2016 were considered and an amendment was made to illustrate what Mr Auty had said and not the Mayor before the Minutes were AGREED for the Chair to sign as a true and correct record.
DEFERRED as applicant was unable to attend this meeting.
891. PLANNING APPLICATIONS:
The following applications were considered and such observations from town council submitted to District during August recess under delegated authority to the Town Clerk.
• 1240/16/FUL READVERTISEMENT (Revised plans) Proposed residential development of three detached dwellings Land Opposite Lyndale, Salcombe TQ8 8AH –Objection due to the massing, overbearing height and unneighbourly impact on properties in Knowle Road. Although the proposal would be built towards Onslow Road it would have significant impact on light levels and the outlook of properties from Knowle Road as this was a four storey building towering above them. The current public view from the bench seat on Onslow Road would disappear and this should be retained as a public amenity. Treatment of surface water was not clear as there were soakaways at the bottom of the plot and a rain reservoir/attenuation tank which should be queried as to capacity due to the extreme slope of the site and concurrent run off. A site management plan would be required due to the site terrain as this was the main access road into Salcombe town and any on road parking would affect businesses and residents significantly.
• 1883/16/FUL External repairs including new roof coverings and exterior cladding Hamstone Court, Cliff Road, Salcombe TQ8 8JY – No objection. However there was a concern that the colour of natural slate and Cedral weather boarding states that the colour was to be confirmed and town council wished to ensure that the colours fit with the Area of Outstanding Natural Beauty.
• 1886/16/FUL External repairs including new roof coverings and exterior cladding Poundstone Court, Cliff Road, Salcombe TQ8 8JZ – No objection. However there was a concern that the colour of natural slate and Cedral weather boarding says that the colour was to be confirmed and town council wish to ensure that the colours fit with the Area of Outstanding Natural Beauty.
• 2131/16/FUL Demolition of existing detached dwelling and replacement with two new semi-detached dwellings St. Brelades, Bonaventure Road, Salcombe TQ8 8BG – Objection. The proposed mass and size, by virtue of the new height, across the whole plot was felt to be overdevelopment of the site and concern was raised with regard to the impact on the amenity value of adjacent Longreach.
• 2152/16/HHO Householder application for alterations to rear dormer to replace windows with glazed sliding doors and new glass balustrade 13 Courtenay Street, Salcombe TQ8 8DQ – No objection.
• 2155/16/HHO Householder application for two storey rear extension, alterations to rear elevation and new steps to sunken garden (resubmission of 0198/16/HHO) 13 Courtenay Street, Salcombe TQ88DG – Objection as it was felt that this would cause an imbalance to the line design of these properties which sit in a Conservation Area and thus would not enhance it. Noted that application deadline extended by South Hams District Council after this responses and now awaiting revised application which would then be re-advertised.
• 2271/16/HHO Householder application for erection of new summer house in garden Jocalots, Sandhills Road, Salcombe TQ8 8JP – No objection.
• 2341/16/FUL Application for provision of agricultural/equine building Moult Hill Barn, Moult Hill, Salcombe TQ8 8LF – Objection as the site location plan provided was insufficient information (i.e. field numbers) so that it could not be located. The District Site Notice was also found to be within the postcode but not on the property. Initially Town Council requested District or the applicant provide more details. Following a further site visit: No objection but it was requested that a condition be imposed that this building only be used for its intended agricultural and equine use as there was a concern that that the proposed building seemed too large for its proposed use and should the use no longer be required in the future then it be returned to agricultural land.
• 2369/16/HHO Householder application for side extension to existing semi-detached house; resubmission of application -0485/16/HHO for a reduced proposal. 1 Devon Villas, Devon Road, Salcombe TQ8 8HD – Objection due to its scale and impact in this area together with materials and design it was still felt to be out of keeping with regard to the Conservation Area, Area of Outstanding Natural Beauty and street scene.
TREE PRESERVATION ORDER – REQUEST FOR WORKS
• 2368/16/TPO Location The Plantation, Salcombe. Proposal to fell one Beech and a group of Elm – The information provided did not include a written arboricultural advice of other information other than a small scale plan from Aspect Tree Consultancy. The plan only provided arrows in the area of where a Beech tree and Elm group were located and appeared to indicate the highway pathway. There was also no quotation from Harbour Trees Ltd with recommendations. Town Council felt that this was an important green area and that there should be a condition of replanting to be included but without the information required would need the Tree Officer to consider.
The following applications were considered and such observations from town council submitted to District.
• 2478/16/HHO Alterations to form bay window, replacement of tile hanging with painted render 7 Rosemount Court, Church Street, Salcombe TQ8 8QB – Objection. The proposal was not felt to be in keeping with the surrounding courtyard properties and would also have an adverse impact on the light amenity of the lower flat.
• 2543/16/FUL Two new conservation roof lights to attic space for top floor flat 3 Church Hill Flats, Market Street, Salcombe TQ8 8DE – No plans were provided other than the location so there was insufficient information. Further plans were requested including elevations due to this proposal within the Conservation Area.
Nothing further received.
892. SALCOMBE WAR MEMORIAL, CLIFF ROAD
The intention of the Historic England Listing Team to add this structure to the List of Buildings of Special Architectural or Historic Interest and was noted. The War Memorial within the placed included the steps and shelter in Cliff House Gardens. Town Council does not own Cliff House Gardens and District had applied and obtained permission for a café within the structure that was to become part of this Listing. It was AGREED that Town Council were not adverse to the listing but needed clarity as to ownership and responsibilities. The Town Clerk was to request the title document and advice from the property owners District Council.
893. HARBOUR PROPOSED STRATEGIC BUSINESS PLAN 2017 – 2022
It was AGREED to respond that town council support this draft plan.
894. CLIFF HOUSE LEASE ON OFFICE
This lease was very different from that originally offered and the new terms and conditions provided were discussed and it was AGREED that as no plan was attached this should be requested so that it could be checked along with clarification on two clauses. If a satisfactory response was received to these points the Town Clerk was asked to proceed to completion.
895. HANDYMAN WORKS
A list of the various works that required attention were considered and it was AGREED that they should be undertaken subject to the following points:
Bonfire Hill fence – could the contractor use the spare posts from works around the Berry..
All benches are to be repaired unless situated on District land and all new and renovated benches were to have Salcombe Town Council ownership discs fitted to show that Town Council were taking ownership.
896. CLIFTON PLACE FLOOD GATES
The training had been received for the operation of these gates but no protocol of responsibility for closure during inclement weather had been drawn up and this was discussed in Open Forum with Adam. Closure was a logistical nightmare as it was impossible for one person to do. Somebody had then opened the gate which was more of a concern. The Harbour Office had the ability to take a boat around and effect opening and closure from that side before the weather hits and it was AGREED to await feedback from Adam Parnell following discussion with Dan Taylor in Assets.
897. SHADYCOMBE CEMETERY
DEFERRED awaiting working party report.
898. MEDIA POLICY
This policy was noted and discussion took place as to how such was put into practice by town council. There had been Facebook comments by councillors that indicated they were speaking on behalf of the council and it was AGREED to send the Media Policy around again.
It was advised from many local reports that the historical access route from the top of Shadycombe Road to Crofts footpath had been recently closed off for access by the owner. Town Council had sought expert advice from the Devon County Definitive Footpaths Team and it was AGREED to await their advice.
900. NORTH SANDS BEACH
Concerns had been raised by a few residents with regard to control of dogs on this beach and after due consideration it was AGREED that everyone needed to share this one beach as dogs were not allowed on South Sands beach but the matter would be raised with the District Locality Officer to advise that someone needed to attend during August.
A request for a grant contribution towards the purchase by Salcombe Minibus of a replacement community bus, to cost in the region of £35,000, was received and it was AGREED to grant £2500.
902. COUNCIL INSURANCE
A quotation for the insurance value of the town council buildings was sought from Barrett Corp Harrington and it was felt that the security offered for the sum charged did not appear value for money. Following further discussion it was AGREED that the properties were not insured for a realistic rebuild value and a revaluation should be carried out and thus further quotes would be obtained to test the market.
903. DEVON ASSOCIATION OF LOCAL COUNCILS – AGM
Attendance at the DALC conference would bring town council up to date locally with regard to Devolution along with other County topics at a cost of £20 per person but there was no one available to attend.
904. CIVIC LUNCH
Town council considered the cost for hosting this civic occasion and AGREED:
(a) the Harbour Hotel as the venue and such meal arrangements up to a cost of £2655.
(b) the list of invitees was considered with the criteria of ‘what has this group of volunteers done for the town’. Some were removed and some contact details amended due to changes in the groups with the Island Cruising Club being added and Kingsbridge based Chamber of Commerce changed to Salcombe Town Traders, Chairman Andrew Jones. Due to limitations of seating and the increase in volunteers and Citizens of the Year the town clerk was requested to ascertain whether the Harbour Hotel could provide 10 tables of 10 seated.
Chris Derrick left the meeting.
(c) a memento of either a photograph or painting would be obtained for Chad Benson from the Mayor’s fund in recognition of Chad’s service and goodwill to the community over and above his employment as a District Council road sweeper for 16.5 years in Salcombe.
905. TOWN COUNCIL REPRESENTATIVE
The request by the Salcombe Town Association and Information Committee to have a representative attend all their meetings was discussed and it was AGREED there was a conflict of interest in view of the fact that they were tenants in a town council building.
906. MAYOR’S REPORT
The Mayor advised he had met with Steve Jorden District CEO. He explained the local feeling that there was a lack of communication, lack of trust together with items/services not being provided. Also that Salcombe was not viewed as a town as this perception was based on census numbers and not the amount of people in town. Steve Jorden appeared quite receptive and concerned about matters that had arisen in Salcombe over the summer and acknowledged the lack of communication. There were to be improved communication through the town clerk and he had offered to attend a Town Council meeting. Steve Jorden suggested that Town Council used the locality officer more and the Mayor noted he had not met him as he had been invited to a Town Council meeting but did not work in the evenings. The Mayor and Town Clerk were to meet with the Locality Officer the following day and if these normal systems did not work the Mayor was to contact Steve Jorden.
He had a telephone conversation with Neil Greenhaugh, and he was supposed to ring back Friday but did not until Monday. During that long call he advised he had recently joined district council and they acquired new mechanical machines and he was tasked with decreasing costs but still retaining the same amount of staff. There were zones and the mechanical street sweepers attended Salcombe every other day but this was disputed and Neil Greenhaugh did not know the zones. Hit squads visited the town on Tuesday and Wednesday but these were not the days required. There was to be a review towards the end of October but this did not appear to be including the public comments. Chad Benson was more than just a street cleaner and this was the loss to the community. Neil Greenhaugh would be visiting Salcombe and the Mayor requested that two or three councillors be present to meet with him.
A town group was intending sending a letter about the street cleaning issue. Following consideration of this letter the Mayor was to respond and advise that street cleaning review had always be intended at the end of October and it was felt best not to send their letter.
With regard to drains there had been all sorts of problems. Last Sunday morning there was raw sewage coming up from the manhole between the Kings Arms and Victoria Inn. A letter needed to be sent to South West Water as the town had been in disarray for months to allow flood alleviation works but these had not worked. Cllr Mrs Kemp noted the drains were bad but in the Deck Out shop their toilet backing up was so bad they had to remove faeces from their toilet to clear it. As email forwarded by Cty Cllr Gilbert from Adam Keay said the town gulleys would be cleared by the end of this week but nothing had been seen and would be queried.
A Park and Ride report had been received from Tally Ho but not the figures for the ticket machines. There had been a £6000 loss for provision of the bus compared to £13000 last year. Cllr Mrs Sinnott had concerns with regard to a trailer parked within the park and ride car park and had no ticket enforcement contact which she had requested from Cty Cllr Gilbert but had not heard anything. Also it was noted that camper vans were not allowed under the Traffic Regulation Order and there was nowhere in the District Council car parks in town for such.
The Air Ambulance floodlights remote switch at the Rugby Club was being half funded from Rotary and half from Cty Cllr Gilbert. Unfortunately the team had arrived to install this but found the cables were too large so were returning shortly.
907. COUNCILLORS REPORTS
Cllr Mrs Sinnott – Advised the Park and Ride bus driver noted a lot of local children were skating downhill and getting a free ride back up the hill due to their age and charging scheme. It was suggest that unaccompanied children should have to pay a fare. It was also noted that the two highway cones, used to stop people parking in the bus area, that disappeared from the Information Centre were on a telegraph pole down in Shadycombe. The Mayor hoped to gain the assistance of the Fire Brigade team to get them safely down.
Cllr Mrs Kemp – Highlighted the zebra crossing at the top of Onslow Road hill was very dangerous due to the speed of vehicles approaching along Main Road from Cliff Road and there had been a near miss for people crossing. Cllr Biggs noted he had arranged for volunteers to record speeds at this location but the police never responded after it had been suggested by the Community Police Watch.
• A thank you card to Cllr Mrs Bricknell for her works at Fairweather Fountain was read out.
• Community Reinvestment Fund application was now open with a deadline 7th January 2017
The criteria are that they must be community led;
Be capital in nature;
Have a lasting impact; and
Provide or improve community infrastructure (e.g. projects involving community buildings,
sports facilities, play areas, community allotments / gardens / orchards) in towns or
parishes that meet the above development criteria.
• Various letters, emails and phone calls with regard to Batson Community Reinvestment Fund footpath along with the Croft closure of private land which had been an access route.
• District Council to hold an event for parish and town clerks on two days in October and the Town Clerk would have to attend this on a Monday. As attending for two councils a request had been made that the Project Manager be allowed to also attend in order to be brought up to date with all District changes.
• Communication from the clerk to Loddiswell with regard to the problems on the road from California Cross to Wrangaton (B3196). The amount of traffic passing through getting to or from the A38 and many surrounding area caused so many hold ups that it was becoming a danger. The emergency services needed to get through without delays and they had to turn back and travel through Modbury, through the back lanes, to get to the hospital etc. This road was said to be a long way down the County Highways list to get the road widened and so she asked for parish and towns to pull together and write a letter to the County Council to get things moving a little quicker. Loddiswell suggested that this road affected everyone local and visitors and asked for assistance or. Town Council would write a letter of support for works but acknowledged that many parishes had the same problem.
• Town Clerk was putting together a training day on planning and local government administration. Darryl White and Pat Whymer would currently looking at dates.
Current Account £500.00
Deposit Account £239,650.46
Receipts: HMRC – VAT Reimbursement to 31 March 2016 £10923.69
Councillors APPROVED Internet payments made in August to:
Bayleaf Gardening Ltd – Jubilee Maintenance £546.98
Greenspace – Maintenance Contract and Handyman £560.08
SHDC – Bonfire Hill Refuse £29.10
Wages – August £1779.58
Nest Pension – August £159.38
HMRC – Tax & NI August £782.55
Councillors APPROVED Internet payments made in September to:
Bayleaf Gardening Ltd – Maintenance contract £546.98
Concorde I Ltd –Photocopier £16.20
Greenspace Grounds Maintenance – Handyman tasks 87, 88 and Maintenance Contract £474.33
G. Fincham – Civic Boards Gold Lettering £110.00
Parish Online – Mapping Service subscription £33.60
Cyan, Jati Ltd – Two Balmoral Benches with inscriptions £889.98
Cheques APPROVED for signature:
909. NEXT MEETING
The next meeting would be held on Wednesday 28th September 2016 in the Library at Cliff House, Cliff Road, Salcombe at 6.30p.m.
Meeting Closed: 21.45p.m.
……………………………………………….. 14th September 2016.