COUNCIL MEMBERS PRESENT

* – Attendance; A- Absent; N – No Apologies Received

Cllr. M. Fice – Mayor (in the Chair) – *
Cllr. A. Biggs – *
Cllr Mrs C. Bricknell – *
Cllr. R. Wheeler – *
Cllr D. Cohen – *
Cllr T. Lang – *
Cllr R. Whitfield – *
Cllr Ms J. Clark – A
Cllr Mrs L. Sinnott – A
Cllr Mrs A. Clacy – A

Also in attendance:
Dist. Cllr S. Wright – *
Dist. Cllr Mrs Pearce – *
Cty. Cllr. R Gilbert – A
Gill Claydon (Clerk) – *

Pete Robinson (Cemetery Manager and Project Officer) – *
WPC Jo Pengilly – N
PCSO D. Gibson – N
Chris Derrick – Kingsbridge Gazette reporter – N

703. DECLARATIONS OF INTEREST

Members were invited to acknowledge any declarable interests, including the nature and extent of such interests that they may have in any items to be considered at this meeting. None received.

704. OPEN FORUM

Richard Bouverat of Lower Collaton Farm was present to advise about a planning application on its way into District for validation. His property consisted of a farm house and old stone coach house and he wished to change its designation from ancillary to stand alone residential. The reason for the application was that he had been trying to sell Lower Collaton Farm for five years with no success and the advice that he had been given was that if he could obtain residential on the Coach House he could then market the farmhouse alone for a reasonable asking price. The barns adjacent to Lower Collaton Farm were granted permission for change of use 25 – 30 years ago. He wanted to carry on living there because he worked in Salcombe Town and therefore needed to be close by and this was a change of use with no further development. Cllr Wheeler noted the property was in an isolated area and the barns were already converted to habitable and was advised it had its own services already.
Richard Bouverat left the meeting.

Police Report – No police report.

District Councillor Report
Cllr Cohen arrived at the meeting.
Dist Cllr Mrs Pearce –Noted resident comments received with regard to development at Westgarth, Bonaventure Road but felt that all matters raised had been dealt with. She had visited the location when the District dustcart was collecting and stopped the driver to note his comments. He advised he had been warned by District of the road condition and noted the vehicles back tail fin did touch the wall previously but this week is was alright. Due to the comments with regard to the ownership of this road District were now aware that they had been collecting refuse from a private road that was unadopted. District had considered whether to continue with refuse collection from this location but at present there were no changes. Cllr Wheeler noted that if retaining walls were dug close to a sheer edge they of course needed retaining but the issue of sending dustcarts down private roads like with his own road it was normal for the property owners to take refuse to the boundary to be collected. Forster Road was private along with many more around Salcombe so if historic collections were stopped more rate payers around town would come into this catchment. Dist Cllr Mrs Pearce continued that on the District Council agenda tomorrow was an item on devolution and another with regard to Our Plan. Our Plan was going through another change and looked like it would now be a plan made jointly with Plymouth City and West Devon Borough with input from Dartmoor National Park. District Councillors were advised it would not hold things up but a joint administrative body must be agreed and this would consist of members and officers and agreement for this was being sought at the meeting the next day. Meanwhile work was ongoing. The plan was still to submit the plan towards the end of 2016. Devon County Council had input into infrastructure for the two Districts but a problem was that Plymouth Unitary had outgrown its boundaries. It was expected that all would share an overarching plan for the three areas with three strands of area specific policies. She felt this would not be detrimental to South Hams but would be more cumbersome as three councils agreeing all overarching policies would take time. Plymouth Unitary also had purdah in March/April 2016 to May/June 2016 due to when their elections fell so they must get things sorted before then.

Cllr Wheeler enquired about National Parks being a planning authority in their own right and Judy agreed but Government now required a duty to co-operate with neighbouring areas. The hope was that the urban fringe would take some ‘sting’ out of South Hams housing requirements. South Hams District Council though were not one of the authorities who would be taken over as Government suggested with regard to their Local Plan as they had clear evidence they were working towards a plan.

Dist Cllr Mrs Pearce went on to explain that District had received an enquiry with regard to them permitting a tender to have donkey rides on North Sands Green. Town Council felt that this open space was the picnic area for people to go when the tide was in. One day events could be good for the community but any benefit would be hampered by a permanent fixture not to mention mess on this well used open space created by animal droppings and general churning of the land. This request was not supported.

Dist Cllr Wright – Advised that the District planning site was back on line. It had been noted that users were having to wait a considerable amount of time for pages to load so there must still be major works going on. The proposed Stamp Duty changes were to be discussed at full council as to any ramifications. Increasing council tax for second home owners was an idea but the major problem was identifying such owners. The proposal for Stamp Duty did state authorities most affected by second homes would receive the money collected and Salcombe was ninth on the list as a District affected by second homes. The average price of a house in the South Hams was £304,012 with £22,243 being the average salary and therefore a mortgage for such prices was unattainable. Indeed it was probable that wages in Salcombe were less that average whilst the property prices were higher.

Cllr Wheeler advised that the Captain Morgan’s seating area licenced to them was being abused with parking and builders materials on this land. The Assets Team needed to know this information as it still annoyed people that the availability and use of this land was never consulted on before providing the licence.

Cllr Biggs noted that on the District Coach Park spaces next to the bottle bank recycling there were crab bins which had been deposited by a crabbing company for collection later but people had dumped rubbish in them. He had personally spoken to the fishermen and they would get the bins moved however two of them were full. If the fishermen came to collect the crab bins they might deposit this refuse on the road so Cllr Biggs asked if District could arrange for the contents to be emptied responsibly.

Cllr Cohen enquired if Assets were the powerbase of everything at District now and Dist Cllr Mrs Pearce advised definitely not at all. Cllr Cohen felt that in general Assets were referred to at meetings more and more which gave the impression that they had a new position in decision making. He was advised that Assets was just involved with the employment units and other land matters. Cllr Lang noted that the Deputy Harbour Master requested that the coach spaces be used for artic lorry parking but permission was refused and yet artic lorries were now parking there. The District Councillors would look into this concern.

705. MINUTES

The Minutes of the meeting dated 25th November 2015 were approved by council and then duly signed by the Mayor as a true and correct record.

706. CO-OPTION

DEFERRED due to no further applications.

707. PLANNING APPLICATIONS:

The following applications were considered and such observations from town council submitted to District.
• 2440/15/F Householder application for extension and alterations to existing dwelling Sea Breeze, Herbert Road, Salcombe TQ8 8HN – Applicant Mr S. Oates – Objection due to overlooking from the balcony.
• 2444/15/F Householder application for replacement of rear single storey extension, new front side single storey extension, new porch, extended front terrace and external alterations Seafields, Main Road, Salcombe TQ8 8JW – Applicant Mr G. Cranford-Smith – No objection.
• 2498/15/F READVERTISEMENT (Revised description) Householder application for construction of porch and replacement of conservatory with side extension Stonecroft, Beadon Road, Salcombe TQ8 8LU – Applicant: Mr M. Phillips – No objection.
• 2535/15/F Householder application for single storey rear extension (lower ground floor) and extension of balcony over Harbour Hill, Bonaventure Road, Salcombe TQ8 8BG – Applicant Mr and Mrs R. Baldwin – No objection.

APPEAL

• 1035/15/F Appeal ref: APP/K1128/D/15/3135245 Appellants Name: Mr J. MacDonald Site Address: The Old Forge, Market Street, Salcombe TQ8 8DE – Proposed development: Householder application for alteration for alteration and extension to first floor accommodation to create additional bedroom. No opportunity to comment further – Noted.

WORK TO TREE PRESERVATION ORDER TREES

• 2741/15/TPO Application No: 150181 Site Beaufort, Beadon Road, Salcombe. Proposal to Crown thin Elm by maximum 10% and removal of all deadwood. No objection.

PLANNING CORRESPONDENCE

• Nothing further other than information already provided.
• Letter dated 1st December 2015 from Phil Gunnell to all local planning organisations and representatives expressing concern that the road outside Poyntz Croft, South Sands was regularly closed and caused local disruption and delay. He requested some form of electronic or board information update as to what was happening each day so that workers and locals could plan access. It was suggested that it was the lack of initial guidelines built into planning that caused the unnecessary local problems. Dist Cllr Mrs Pearce noted that District investigated this and the Construction Management Plan was signed off and she along with enforcement looked at the matter. The Construction Management Plan was signed off because Richard Jackson of Highways signed it off. There was nothing in the plan to say that vehicles would park in the road apart from ringing ahead to say when they would be arriving. It appeared that the site management had notified Overbecks but no other property owners along the road. There was definitely a problem but that was as far as they had got so far due to the District website being down and they needed to obtain the site manager’s name etc. This problem had been occurring for a few months and Dist Cllr Wright took photos in October and lately Dist Cllr Mrs Pearce had received a call. It was suggested that if necessary a Temporary Stop Notice should be enforced until the matter was sorted out.
Dist Cllrs Wright and Mrs Pearce left the meeting.

708. SIGNAGE

It was AGREED to approve the purchase of additional signage with regard to complying with user liability at the park and ride and cautionary signs at the Berry up to a cost of £200.

709. PRINTER

It was AGREED to purchase a scanner/printer to allow documents to be scanned in and colour printing up to A3 up to a cost of £250.

710. FENCING OF LAND

It was AGREED to obtain further legal advice on whether to proceed to fence the additional land at The Berry to safeguard it as open space amenity.

711. TREE SURVEYS AND WORKS

It was AGREED to approve (a) and (c) below;
(a) the updating of the town trees review together with the two additional areas
(b) not to request a Tree Policy for long term management of the town tree stock at present
(c) provision of bespoke training for the ability to identify basic tree defects and problems

712. GRANT

It was AGREED to provide Salcombe Christmas Lights Committee with a matched grant of £700, having achieved a grant of £500 already from Cty Cllr Gilbert and a further £100 each from of the Dist Cllrs Wright and Mrs Pearce towards provision of a new display and ongoing provision on the understanding that there are future projects by the Salcombe Christmas Lights Committee for fundraising being a total of £1400 in grants towards such.

713. WORKING GROUPS AND REPRESENTATION ON OUTSIDE GROUPS

It was AGREED that all posts would stay as already noted but councillors Mrs Sinnott and Mrs Clacy would be asked if either of them would be prepared to join the Finance Committee. The town clerk would notify Roger Barrett that it was not felt that a representative, currently Cllr Biggs, needed to attend their meetings regularly and no dates having been provided previously this post would be removed and any contact can be made as and when necessary.

714. MAYOR’S REPORT

The Mayor advised that he and the town clerk had considered the monies currently held and preparation of the forthcoming budget. He suggested a further £4000 be accrued towards maintenance of the mortuary and council hall. Cllr Lang felt that more budget areas needed to be increased in view of devolution and it was explained that reserve pots needed to be increased annually in order to plan for projects such as the mortuary maintenance or footpaths. Consideration to the initial figures suggested a 6% increase so far and the Mayor wished all council to consider the figures and raise any thoughts or plans ready for the January meeting.

He also noted that he had attended the Christmas Light switch on.

715. COUNCILLORS REPORTS

Cllr Wheeler – The website holding page would be in place the following day and once the new server was live Pete Robinson would review email provision on the new server. Everything was just evolving and looked much more up to date. He noted that WordPress would be easier to use and more flexible. He had received positive comments on the dragons teeth installed around The Berry. However the work was felt to be uneven and the posts not installed at the same height. They needed to be tidied up as they were he felt a bit too tall. Some were slightly different distances apart but this was due to drains, services etc. Cllr Biggs felt town council should have thought about the type of installation at quote time and not use pile drive but an auger. The Mayor agreed to meet with Chris Kemp to consider whether these points required any further works.

Cllr Whitfield – Balfour Beatty had a large skip with general waste displayed on the side of it but he noted it was not lidded so all the refuse was blowing into the Ember Road estate.

Cllr Lang – Noted that the Park & Ride padlocks/barriers had been vandalized. As there was a wooden gate for emergency access he felt town council should just bolt the inner barriers. The main should remain able to be opened but have a bar through with chain round it, like a dead bolt. Pete Robinson advised he had tried to contact Torr View but they had not as yet responded. The inner gates would now be secured by bolts.

Cllr Mrs Bricknell –Would in due course provide a planting plan for Fairweather Fountain and the Chamber of Commerce were to contribute towards plants.

CLERK’S REPORT.

• Notification from a resident with regard to parking across their entrance and a request for either electric bollards in the highway or removal of the limited waiting. Advised that limited waiting removal would not be supported and that any article in the highway required County permission. Enforcement at County duly notified.
• Cty Cllr Gilbert had advised that the new County Traffic Regulation Order would be obtained shortly and therefore any changes to parking restrictions that the town sought should be advised to the area Highway Officer. Discussion ensued with regard to yellow lines being marked on the other side of Raleigh Road, residents’ permits for Chandlers Heights and to remind County with regard to the change for a First Responder Bay at the end of Buckley Street.
• Legal advice received from the town council solicitor had overviewed the title of Bonaventure Woods and advised that there was no basis for saying that the Town Council was responsible for the road and they had no power nor obligation to do anything for the upkeep of the road.
• Dan Field, District Engineer, had advised that the works to install the flood barrier at Clifton Place had now been approved by District and agreed with the property owners and would commence in January 2016. Dan Field was to return from holiday on 8th December 2015 and an advisory notice/information sheet would be provided thereafter.
• Consultation just released by Devon County Council with regard to provision of School Crossing Patrols. Apparently to remove the patrols completely would mean that schools are not legally able to employ staff to carry out such function. However County do not feel they have a budget to continue this service and want schools or communities to fund this service and for training/supervision of these patrols to be carried out by an independent body. Comments to be fed in by 8th January 2016.

716. FINANCE

Bank Balances
Current Account £500.00
Deposit Account £266011.88

Councillors APPROVED the following cheques for signature:
BACS payments:
HMRC – Tax & NI £739.06
Wages – £1775.19

Cheques APPROVED for signature:
003430 Information Commissioner – Annual Subscription £35.00
SHDC – Charge for biobags £84.23
SHDC – Bonfire Hill Bin Rental £26.94
P. Robinson – Screwfix Combination Padlock for Park and Ride £39.00
Concorde I Copiers – Photocopier maintenance £54.91
Greenspace – November and December Contract Inv 309 and 311 £948.66
Bayleaf Gardening – War Memorial Planters Contract Inv 5111 £60.00
Saltaire Garden Services – Posts erected around The Berry £3500.00
Bayleaf Gardening Ltd – Jubilee Gardens Contract December Inv. XXX £546.98

717. NEXT MEETING

The next meeting would be held on Wednesday 13th January 2016 in the Library at Cliff House, Cliff Road, Salcombe at 6.30p.m.

Meeting Closed: 20.59p.m.

……………………………………………….. 13th January 2016.
Town Mayor.

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