COUNCIL MEMBERS PRESENT
* – Attendance; A- Absent; N – No Apologies Received
Cllr. M. Fice – Mayor (in the Chair) – *
Cllr. A. Biggs – *
Cllr Mrs C. Bricknell – A
Cllr. R. Wheeler – *
Cllr D. Cohen – *
Cllr T. Lang – *
Cllr Miss J. Clark – *
Cllr R. Collings – *
Cllr R. Whitfield – *
Cllr J. Valentine – *
Also in attendance:
Dist. Cllr P Coulson – *
Dist. Cllr Mrs Pearce – *
Cty. Cllr. R Gilbert – A
Gill Claydon (Clerk) – *
Pete Robinson (Cemetery Manager and Project Officer) – *
WPC Jo Pengilly – A
PCSO D. Gibson – A
Toby Leigh Kingsbridge Gazette – *
494. DECLARATIONS OF INTEREST
Members were invited to acknowledge any declarable interests, including the nature and extent of such interests that they may have in any items to be considered at this meeting. Cllr Biggs wished it known that by virtue of his professional and development contacts he would leave the meeting if at any point he realised planning matters relating to clients came to be discussed. He would however give advanced notice of declarable interests he was aware of prior to discussion.
495. OPEN FORUM
Mr Bryans and Mr Jemmett were in attendance but neither requested to speak.
Dist Cllr Mrs Pearce Report – Advised that due to the election period there was not much from District to report apart from the fact that a huge amount of officers would be leaving at the end of May. With regard to the hairbraiders she had been advised by Licensing that they did not need a trading licence but do need the permission of landowner. As they are found on Whitestrand car park this must be District and she had been advised that town council should contact Dick Bowen in Assets. A Pedlars Licence was needed by the henna tattooist and this was provided by the police from anywhere in England. Such did not apply to Ivybridge and Torcross where a licence was needed. Discussion took place as to the fact that District Car Park Enforcement had been asked to move the hairbraiders on as also had the police but neither had wished to carry this out. Also there was a notice on the car park which had been implemented by Tony Jackson from District Legal to deal with this problem.
Town Council had also asked about the Salcombe Court crane area and planning had advised that the owners were stating that they were still building. This matter had now been passed to Enforcement. The gap in the wall used to bring the crane in had been filled in but the surface remained. It was also noted that the District Planning website had no decision made on retention of this area and Dist Cllr Mrs Pearce noted this was because they applied for permission but withdrew the application rather than get a refusal. Matt Jones planning officer was going to deal with the enforcement but had now passed the matter on to enforcement officers due to pressure of workload. With regard to whether planning permission was required for the large conservatory she had received no reply as yet. Cllr Lang asked about progress with regard to Hanger Farm and was told that this was with District legal department awaiting for the officer’s report to be reviewed and action to be taken should happen soon.
Dist Cllr. Coulson Report – Also noted that things were quiet at District. He however wished everyone farewell as this was to be his last meeting at town council. He thanked everyone for their assistance and enjoyed working with them, sometimes more than others, and felt together they had achieved a lot in the last eight years The Fish Quay and affordable housing were positives but he was sad about the Jubilee Pier not being repaired. At the last count District had a few planners left but it was bleak. IT which were leading the new revolution for T18 savings was lagging way behind the race and more importantly future budgets would be painful as Central Government were ‘splashing money around with promises’ but those could only be funded by savings somewhere else and would probably be from Local Government. The ongoing effect would be more responsibilities handed and pushed down the line to town and parish councils. Cllr Cohen asked whether this would also be planning. Dist Cllr Coulson said that officers would be more actively involved locally and it may be more interesting. Cllr Biggs enquired if once all the changes had taken place whether there would be a list of contacts. Dist Cllr Mrs Pearce advised that she was currently advising of those leaving and who had taken over their work but whether she could do this for all departments she was unsure. Dist Cllr Coulson noted that all officers that had instigated T18 had ‘jumped ship’. The main missing link would be historical knowledge from previous officers. Cllr Wheeler noted that the current District ‘Our Plan’ was moving painfully slowly and with no backup from this the Neighbourhood Plans would flounder and Dist Cllr Mrs Pearce noted that South Hams Our Plan was ‘in the grass’ but West Devon were moving ahead. All would have to see what happened after the elections but how this would bed down remained to be seen but a lot of this work could be done by consultants. Cllr Cohen asked if similar conversations were happening elsewhere in the region to this extent but Dist Cllr Mrs Pearce advised no as Devon County were salami slicing and cutting services while hanging on to staff as they were a core element of the organisation. South Hams District was more radical and were trying to redevise the organisation by flattening and slimming it down and change like that was painful and required huge investment so was always dangerous. Dist Cllr Mrs Pearce felt that between County and District the changes were at two extremes but other District authorities were trying solutions in between. On the positive side maybe at the end South Hams District Council would come out stronger than anybody else. Dist Cllr Coulson wished all the very best for the future. The Mayor asked all councillors to join him in wishing Dist Cllr Coulson well and thanked him for all the support over the years.
The Minutes of the meeting dated 25th March 2015 were approved by council and then duly signed by the Mayor as a true and correct record.
497. PLANNING APPLICATIONS:
The following applications were considered and such observations from town council submitted to District.
• 0703/15/F Demolition of existing structure and erection of new dwelling and raised parking area Proposed development site to rear of The Hollies, Devon Road, Salcombe, TQ8 8HQ – Applicant Mr R. Jemmett – It was noted that this site was positioned on a little lane which ran from Allenhayes Road just below Coombehaven and fed on to several properties. Also the objections that had been placed on the District website by residents were noted wherein most felt it was not right for a Conservation Area and the current garden was being decimated. The proposal was to build a two storey dwelling with two parking spaces but noted this was to be at the bottom of the garden of The Hollies and infill the remainder of the current garden by creating further parking spaces for The Hollies. Objection as this was felt to be overdevelopment of the site by back garden development and therefore not appropriate in a Conservation Area and was increasing dwellings in this location. Town Council were concerned that this proposal would front an un-named un-adopted road. There were also slight concerns that the property being demolished, although in some disrepair, was generally a property that had architectural importance and it was requested that District investigate this assertion.
• 0750/15/F Demolition of existing dwelling and rebuild 2no. new houses Meriden, St. Dunstans Road, Salcombe TQ8 8AR – Applicant North Sands Development Ltd. – Currently this was a bungalow with permission to extend which had not been taken up. Objection as this was felt to be overdevelopment of this site as its capacity would be overloaded with two large properties. There was potential overlooking of the new development at Treetops below as the proposed property would be virtually on the boundary overlooking such. The amenity space proposed was felt not to be compatible with a residential property and the design was out of character for Fortescue Road.
Mr Bryans left the meeting.
• 0757/15/F Amendments to approval 41/018112/F for mixed B2 & A4 use and associated alterations 28 Island Street, Salcombe TQ8 8DP – Applicant Salcombe Gin Company Ltd. – No objection.
• 0797/15/F Householder application for formation of two storey extension and internal reorganisation Old Cottage, Bolthead, Salcombe TQ8 8LL – Applicant Mr P. Green. – Support as in sympathy and keeping with the current property.
Mr Jemmett left the meeting.
• Most correspondence already received emailed to town council.
TREE PRESERVATION ORDER – GRANT OF CONDITIONAL CONSENT
• 0266/15/TW (No. 26) Site Uppercot, Devon Road, Salcombe TQ8 8HJ Grant to reduce total canopy height of oak by 4 m.
Dist Cllrs. Coulson and Mrs Pearce left the meeting.
498. EMERGENCY PLAN
Cllr Biggs thanked those who had input into this plan previously and advised he had just compiled this information and typed it up. It currently required a contents page.
This draft document was to be emailed to all town council and DEFERRED to the next meeting.
499. PARK AND RIDE
It was AGREED to:
(a) approve the purchase of two A1 noticeboards for the Park and Ride from the chosen town noticeboard contractor to house the bus timetable, town map and town information at a cost of not more than £2500. It was noted that within these noticeboards one would contain a map to the town and other information together with dates when the park and ride bus is running to make it clearer. The Salcombe Information Board is to be moved across to the other side of the car park.
(b) DEFER the town council mobile phone rota protocol as the Mayor would consider and provide a draft.
(c) NOTE the VAT requirements on the car park income as advised by Cllr Fice in that Article 33 gave Public Bodies the ability to reclaim VAT without being registered to charge such. Non business activities which are allowed under this were basically things that were not listed in Annex 1 of the Principal VAT Directive. Any landowner was allowed to offer parking facilities so provision by Town Council could be seen as competition but as Local Authority Off Street Car Parking income had to exceed £82000 in a 12 month period. This also threw in consideration what would happen about reclaiming VAT on any expenditure on the Car Park. As Town Council was not earning enough for the limit and in view of Article 33 the Mayor believe they could claim expenses on such works. However the Mayor was to email the VAT Office to obtain written/email confirmation.
It was noted that Pete Robinson had requested quotes from contractors on the preliminary layout and thereafter such fencing and internal height restrictions could be put in place. These quotes were based on drawings provided by Devon County. Town Council were concerned that once the barrier was opened for the bus to access other vehicles would abuse the car park and thus requested that quotes for internal fencing and internal barriers be actioned forthwith. As the market had been tested with the provision of the current barrier officer were requested to order the internal barriers and ratify such expenditure next meeting.
Cllr Whitfield reported a telephone call he had received from the owners of Bolberry Farm Campsites who were receiving complaint from mobile home and camper van owners as they could not now park in Salcombe Park and Ride. This concern was acknowledged as Town Council did not want to deter people from visiting Salcombe but unfortunately the few spoilt it for the many. Cllr Whitfield had tried to explain about enforcement but the campsite owner could not understand why town council could not stop certain vehicle owners abusing the area and this was why Town Council had to take such measures. It was highlighted by those present that thirty spaces had been removed from the District car park and changed to fishermen’s use. Cllr Cohen suggested a campervan/caravan Code of Conduct but unfortunately those that would sign up to such were probably not the offenders. Town Council may have to adapt the restrictions in time but they had to set the car park up and observe the usage firstly. It could be that in time a system whereby the camp Site owners could have something like a Radar key to give to their guests could be provided in the future to lift the barrier. The Mayor suggested that maybe the campsites should negotiate a reduction with a taxi firm and offer this alternative. Cllr Cohen noted on this subject that a boat had been parked all year in the Beadon estate so it was evident that people just parked and were never moved on.
500. SHADYCOMBE CEMETERY GATES
Further people were suggested to approach for quotes and it was AGREED that all quotes would be obtained for new gates in Iroko or Oak both to be oiled. A design all in wood as near as possible in recognition of the original crucifix would be requested.
501. WAR MEMORIAL PLANTERS
A possible example provided was not big, nor heavy enough and would have required two each side fixed to the metal fence. The Mayor had found a concrete not stone proposal, due to price, at 1m long and 50 cm high and 60 cm across. There were £160 each and £168 delivery. It was AGREED to defer this decision pending further recommendations.
It was AGREED to accept the planting proposal for the flowerbed at the top of Onslow Road on to Main Road as provided by Bayleaf, the chosen contractor, for £1570.
503. SECTION 106 MONIES
It was AGREED to acknowledge and accept a request by Salcombe Tennis Club for assistance from the Section 106 allocation held by District to provide safe access for the public along their footpath from Onslow Road up to a cost of £5000. The town clerk would advise District of this application and request such be added to the list of projects. Cllr Lang asked whether this funding could be used for Jubilee Pier but it was felt this was not possible and there were insufficient funds for such a huge project.
504. ANNIVERSARY OF MAGNA CARTA
The request from Houses of Parliament to commemorate the 800th anniversary of the sealing of Magna Carta and Montfort parliament on Sunday 14th June 2015 was noted and it was AGREED circulate this request to various community groups such as the Over 60s Club.
505. MAYOR’S REPORT
The Mayor thanked all councillors for their support of the last 12 months particularly those who will be leaving and thanked Roy and James especially for their contributions. Look forward to next four years.
Meeting with Chris Brook and items put forward were noted and concerns for Coach parking and recycling bins. In principle Town Council felt the unit ideas were acceptable but this needed more work. District had budgeted for this and it looked as though it was going ahead so this was good for businesses and potentially some movement around Salcombe for those who did not need to be on the waterfront. However building these new units could negate the argument for the houses on this ground if there had not been 9 offers of interest already on these 7 units.
Attended a meeting of Feoffees AGM at Malborough Parish Hall wherein there was very little said. Currently town council had two representatives on this group where previously there had been three but two was enough. The distributions made would be the same value next year and this year.
The planning working group had also looked at town council land at Bonaventure Road and where there was wood stored and this was registered land. However below the town council space where the items were removed from had been fenced and chained and contained stone in it. This was registered to town council so Chris Kemp would be asked if he knew who this was. The site where Chris Kemp was the fence post was falling down into Bonaventure Woods and town council did not want to sell. They could however perhaps come to an agreement under Licence but would need to ask them to reinstate the land and post. There was a need to check the stability of the land before a licence was granted and any parking took place.
The Annual Town Meeting would be on the following Monday 27th April at 6.30p.m. at Salcombe Primary School.
506. COUNCILLORS REPORTS
Cllr Cohen – Had mentioned earlier the concern about the boat in Landmark Close as he had agreed to mention this after a lady had complained and advised that the police and District were not interested and directed to go to Town Council. As an unlit trailer it was felt it should be dealt with and streetscene asked about removal. He had also met with Nigel Mortimer at North Sands and was putting some ideas together with regard to educational signage down at North Sands, other town councilliors suggested this may be provided through Section 106 monies.
Cllr Wheeler – Had placed new padlocks on the Park and Ride barrier gates and one on the cemetery shed.
Cllr Biggs – Had received a request from someone who wanted to be co-opted. When the due time for application notices to be placed arrived he would be invited to write. South Hams land had not had the hair braiders removed from it and he wondered if traders who were looking for somewhere for an occasional booking office, as in Dartmouth, could not legitimately utilise this area. Others present were not in favour of this suggesiton.
Toby left the meeting.
• The question was raised by the sign company providing the woodland signs for The Berry as to what fittings were required and whether there were posts in situ at the areas required for the three signs. Clarification was sought as to suitable locations and Cllr Wheeler would feedback on installation.
• The grass cutting contractor advised that the bank on the entrance down to Bonfire Hill Cemetery had not been strimmed as he needed to wait for the daffodils to die back otherwise they would not flower the following year. It had not been forgotten.
• Awaiting response from sign cleaning contractors but this would probably be an estimate and they would need to work through in stages to see how to cost. A rough guide was provided.
• County lengthsmen are scheduled to be in the area on 7 – 8th May for one day and 30th October – 2nd November for one day. Therefore any problem areas should be noted for these dates. Ask for MAP.
• Tone Leisure had confirmed that the start of the event would be staggered according to their predicted swim time and thus there was no drafting rule in force that would prevent large groups of cyclists but they were not expected. Also that the turn around on Beadon would cause a minimal amount of disruption and the competitors would simply loop around Roundberry Drive, Park Rise and back up Beadon Road to Main Road with a marshall present at each junction.
• Roy Wallace from District had obtained quotes for the picnic benches and benches for The Berry and this had been passed to Keith Rennells with the request that the purchase and fitting by District maintenance be carried out asap from Section 106 monies. 6 foot/1800mm picnic table £160 + Vat treated Softwood 6 Foot/1800mm Heritage Coast Bench Treated Softwood £144.70 + Vat Oak £220.60 + Vat Unassembled Price Usually 6 week lead time for Delivery.
• Steve Howrihane had provided costing for fencing around the town open spaces.
• Zurich Municipal had requested to quote for Town Council insurance but been advised they were currently in a 3 year loyalty package to be reviewed 1st August 2016.
• Devon County Council letter dated 9th April 2015 enclosing an Order for highway grass cutting for 2015/16 April, June and July and September. Town Council grass cutting maintenance contract covers this cutting and more over these areas as per 2014/15.
The Mayor welcomed Cllr Miss Clark back to council and understood she had not been well enough to put forward election papers but felt it would be welcome if she wanted to be co-opted when the time came.
Current Account: £500.00
Deposit Account: £211862.34
Councillors APPROVED the following cheques for signature:
003320 SHDC – Bonfire Refuse £27.01
003321 First Federation Trust – Hire Salcombe School hall for Annual Town Meeting/Neighbourhood Plan £30.40
003322 Signs Express – Neighbourhood Plan PVC banners £136.80
003323 Greenspace – Maintenance Contract £446.33
003324 HMRC – Tax and NI £763.05
003325 and 26 Wages £1811.17
003327 Dart Surfacing – Jubilee Gardens footpath tarmac £1701.00
003328 Triangle Design & Print – Neighbourhood Plan A5 Flyer £23.00
003329 Ivybridge Town Council – Highways Chapter 8 training venue: Reim by County 155.40
003330 Cormac Solutions Limited – Chapter 8 training £660 plus £588 Reim by County Total: £1248.00
508. NEXT MEETING
The next meeting would be held on Wednesday 13th May 2015 in the Library at Cliff House, Cliff Road, Salcombe at 6.30p.m.
Meeting Closed: 20.50p.m.
……………………………………………….. 22nd April 2015.