COUNCIL MEMBERS PRESENT
* Denotes Attendance
Cllr. M. Fice – Mayor (in the Chair) – *
Cllr. A. Biggs – *
Cllr Mrs C. Bricknell – *
Cllr H. Taylor – *
Cllr. R. Wheeler – *
Cllr D. Cohen – *
Cllr T. Lang – *
Cllr Miss J. Clark – *
Cllr Mrs R. King – A
Cllr R. Collings – *
Cllr R. Whitfield – *
Cllr J. Valentine – *
Also in attendance:
Dist. Cllr P Coulson – *
Dist. Cllr Mrs Pearce – A
Cty. Cllr. R Gilbert – A
Gill Claydon (Clerk) – *
WPC Jo Pengilly – *
PCSO D. Gibson – *
Toby Leigh Kingsbridge Gazette – A
325. DECLARATIONS OF INTEREST
Members were invited to acknowledge any declarable interests, including the nature and extent of such interests that they may have in any items to be considered at this meeting as follows:
• Cllr Biggs wished it known that by virtue of his professional and development contacts he would leave the meeting at any point he realised planning matters relating to clients came to be discussed. He would however give advanced notice of declarable interests he was aware of prior to discussion.
326. OPEN FORUM
Police – WPc Jo Pengilly and PCSO Gibson were in attendance. PCSO Gibson noted that there had been the following incidents during the last month in Salcombe. 2 x shoplift, 1 attempt shoplift and 2 thefts. There had been speaking to motorists with regard to speeding and doing seat belt and mobile phone usage checks and had results locally. They were also following up shoplifters who had been caught on camera.
With regard to the incident in Kingsbridge wherein a 17yr old had been murdered Sgt Green had prepared a report which WPc Pengilly read out. He paid tribute to the students and community for their strength and support following this tragic incident. He also gave thanks to their community partners including Kingsbridge Town Council, Spiritualise who had been working with the police over the last three days supporting those affected and it was apparent Kingsbridge had a natural social cohesion. Many volunteered to help on the night and thereafter there had been positive messages on Facebook and no negative feedback and thus Kingsbridge had met this challenge well. He wanted to publically acknowledge the contribution of Spiritualised who had positioned their bus on the Quay offering company and support to the young people and this was such a resource for the town. There would be challenges ahead when feelings may once more be running high as with this coming Saturday night there would have been the court case and Alex’s funeral. Now it was important that as a community everyone started to seek a return to normality with the police removing the incident barriers and scaling down police presence. What happened here in Kingsbridge was an isolated incident and no way was indicative of the community.
The offender was in custody within 7 hours and was now remanded in prison.
Discussion went on to the obstruction by a pedlar tattooist. Also this had encouraged children to stand on the road whilst he was putting tattoos on. The Police had spoken to him. He did have a Pedlars Licence so could trade but could not obstruct the pavement but then in Salcombe with narrow pavements it was hard not do this. Town Council observed that he was positioned on a recess where all the shops took deliveries. The police advised he could only trade 20 minutes before have to move on. It was suggested he should go to Chapel End as there were double yellow lines and it was not a thoroughfare.
It was asked whether anyone could ask for production of the Licence but it was only the police. Then the two potential Road Traffic Collisions which occurred by Whitestrand Car Park were discussed.
Cllr Taylor arrived at the meeting.
Pedestrianisation of Fore Street and its ramifications were discussed for a period and concern raised about deliveries having to be early and it thus costing more to get deliveries at this time.
The Police left the meeting.
County Councillor – None.
District Councillor – Cllr Coulson apologised for being late due to attending District planning and then noted that after the planning item on this agenda he had to leave this meeting to get to the South Huish Parish Council meeting. At Economy and Environment Scrutiny on the 20th June he requested a flow report from SW Water but had now been advised that there had not been enough water flowing through the system recently to assess what was wrong. They were still attempting to provide such. The Mayor noted that there had been further incidents of raw sewage down at Shadycombe Creek in the last few days and the Environment Agency had been advised. There was a valve blocked and a combination of showers and this caused the spillage.
Cllr Taylor noted at North Sands that there was a large piece of concrete in the pathway. The Mayor felt this was for the connection onto the culvert at North Sands where another pipe comes in.
Dist. Cllr Coulson explained that the yacht club were asked to find somewhere else to place their boats and had negotiated with SW Water to put their trailers on top of the sewage pumping tank as it was made of solid concrete with soil and grass on top. To get them up there rather than use the old path they sought permission from SHDC to cross their land but in order to prevent everyone wandering on to the SW Water tank they had put a road block at the bottom. Dist Cllr Coulson also noted that at North Sands he was edgy about the state of the grass and planting up of the bank and District were hoping at the culvert end by the grating to plant willow saplings but could not do this until the autumn. They were going to install a bridge from the car park and Dist Cllr Coulson was advised this had already been done. Just up stream from the flood overflow from the pumping station Rob Harkness and his maintenance team had been stymied as there was fencing all round from the nature reserve but he now had been advised there was a lockable section which he could access through.
With moving the earth spoil from the new channel a pond was moved but this had created another problem elsewhere in the field. However this would be re graded before the area was seeded.
Cllr Biggs that District refuse teams were gathering all the rubbish sacks into piles at the junction of a few roads but the seagulls thought this was fantastic and the rubbish went everywhere. Apparently some operatives decided to speed up the collection with their private initiative whilst the lorry was not there but it did not work. Unfortunately they should have then cleared up the mess created and left but unfortunately did not sweep up.
Cllr Lang noted that on Whitestrand there were now more bins but the one by the post box had a sign that said ‘out of use’, Dist Cllr Coulson advised he had reported this. Originally it had been said about putting more bins between the bike racks but they were now positioned in front of the Tourist Information sign hampering access to read this.
The Minutes of the meeting dated 25th June 2014 were approved by council and then duly signed by the Mayor as a true and correct record.
328. PLANNING APPLICATIONS:
Councillors considered the following applications and sent such observations to the District as Planning Authority:
• 0715/14/F FOR INFORMATION ONLY Proposed loft conversion The Firs, Kingsale Road, Salcombe TQ8 8AS – Applicant Mr N. Spiers – Noted.
• 1539/14/F Householder application for rear extension 3 Beadon Road, Salcombe TQ8 8LX – Applicant Mr and Mrs Long – No objection.
• 1563/14/F Householder application for balcony 7 Courtenay Street, Salcombe TQ8 8DQ – Applicant Mr R. Ashford –No objection.
• 1566/14/FHouseholder application for alterations to dwelling to include new gable roof for loft conversion, rear single storey extension, porch to east elevation and new parking space The Windjammer, Raleigh Road, Salcombe TQ8 8AY – Applicant Mr and Mrs D. Wadey – No objection.
• 1567/14/F Householder application for ground-floor extension to dwelling Battery Hill, Sandhills Road, Salcombe TQ8 8JP – Applicant Mr T. Gibbon – No objection.
• Most already forwarded by email for information.
• Various copy emails of objection sent to District Council in relation to application 1353/14F and 1354/14/LB Sunnycombe noted.
Dist. Cllr. Coulson left the meeting.
Cllr Biggs went on to note that builders were obtaining parking dispensations for areas i.e. Courtney Street and were all parked on double yellow lines. This was apparently permitted but he suggested that the lines were there for a reason to stop obstruction but because the vans/lorries were too big motorists could not get around them. There had been a HATOC meeting which was due for this Friday but was cancelled because there were not sufficient questions to address. Cllr Biggs noted he had spoken to the police about this issue but they could not do anything as there were dispensations in place. Dist Cllr Coulson felt this was counter intuitive to have yellow lines and then allow vans to park in such areas. It was noted that on the Cycle track from Salcombe to Malborough the section in Salcombe was cut but Malborough end was not. Salcombe end was kept tidy through a private initiative.
It was noted that this was a topic to be debated in Parliament on the 14th July and further guidance would be forthcoming thereafter. A discussion then took place with regard to communication via Facebook sites. This item was DEFERRED pending further information.
330. RISK ASSESSMENT
The Town Clerk was requested to obtain the Cliff House Risk Assessment and then a working party report was verbally provided and noted. It was AGREED that the alterations and additions with regard to the draft Policy would be incorporated and further information obtained..
331. LOCAL COUNCIL FINANCE
It was AGREED that the Mayor and Town Clerk attend training to be held by Devon Association of Local Councils on the new Financial Regulations at a cost of £55 per person. This training had been postponed by DALC with a new date to be provided in September.
332. MAYOR’S REPORT
The Mayor presented Cllr Lang with his brush cutter/strimming certificate following attending the County training. The Kingsbridge & Salcombe Chamber of Commerce year end accounts revealed that every donation made was from Kingsbridge. They did however hold a pot for a Salcombe in Bloom initiative and monies for any event to be held outside of the holiday season. If anyone could organise something the money was there to apply for from the Chamber of Commerce.
With regard to the Park and Ride Premier Parking Solutions were the chosen partners for overseeing the area but had increased their percentage of payment due to training costs of £15,000 because of the different regulations for enforcement for local government using civil enforcement. The Mayor was concerned that if Salcombe covered the training costs for staff they could then go to other local authorities or companies and they may leave. Would PPS then ask for more training money? The Town Council solicitor suggested that in order to progress this to a conclusion swiftly and in time for the holiday season the Mayor, and town clerk be allowed to enter discussions with PPS on this new proposal and it was agreed that the Town Clerk, Cllr Wheeler and Mayor be so instructed.
The Mayor then advised that the proposals and figures had been received from Vickery Holman with regard to the Council Hall. In view of the fact that this information was contract sensitive a working party consisting of the Mayor, Cllrs Cohen, Wheeler and Lang be set up. Cllr Cohen noted that he had attend the South Devon CLAG meeting chaired by John Yeoman, with Carol Trant and others in attendance and he felt that the Council Hall project did tick the boxes for funding being applied for to be available during 2015. The Mayor also said consideration should be given to section 106 payments with regard to some of the facilities to be provided within the Council Hall.
Legal advice on various land matters around Salcombe had also been received and this letter was sent under client privilege so the solicitor wished to meet with the Mayor, Cllr Wheeler and Town Clerk to discuss further before returning to town council with any decision. Whilst a relatively robust machine the town clerk’s laptop screen had broken but Dell insisted that this was accidental damage and not covered under the warranty and thus would cost £131 plus VAT to repair. Town Council should note their dissatisfaction with this proposal due to the laptop only being 4 weeks old but proceed to have it repaired.
With regard to the new housing estate work at Batson Cross RA3 there was concern that the grass bank had been removed as it was believed the plans stated it would remain. It might be that Devon County insisted on a wide splay for access but the Mayor would ask South Hams enforcement to look into this matter. Also there was concern with regard to the low wall by Salcombe church which accessed Rosemount Court and historically people had stood by to watch weddings. At a recent wedding an owner had said that this was now private property and moved people off. The Mayor asked if he should write in his capacity as Mayor to the Management Company and note that it was stated that this was now private land but highlight that ever since the church was built local people had stood there and watched weddings. Town Council would carry out a Land Registry search firstly to confirm the land terms and then if applicable the Mayor would write.
333. COUNCILLORS REPORTS
Cllr Mrs Bricknell – Had visited the Park & Ride and noted that hardly any rubbish was evident and it was quite clean. There were brambles at the bottom that had rubbish within but this could not be reached. It was also noted that no trailers had been left. From Grenville Road to Bonaventure Road the pathway was overgrown and there was the same problem with the pathway from there to Loring Road. The Town Clerk would check ownership. Also the Town Clerk would enquire when the installation of the Jubilee Gardens park would take place.
Cllr Cohen – Attended the Chamber of Commerce meeting also and was hearing comments very occasionally that Salcombe was falling behind in its civic pride. The difference was noted in that Kingsbridge in Bloom was a separate voluntary organisation and if such volunteers could be found in Salcombe this could be rectified.
Cllr Wheeler – Noted that the footpath from Hangar Mill was completely overgrown. Ownership needed to be clarified. The Berry bench slats were now installed but loose. Also the cast iron hydrant adjacent had been lifted and tilted and walkers could trip up.
Cllr Miss Clark – Advised that there were people with motorbikes playing in the Berry wood and the Town Clerk would advise the Police. The Emergency Planning meeting was an enjoyable evening with a huge amount of information and it was essential to get a group together and an Emergency Plan up and running as soon as possible. The draft would be put together and provided to town council for consideration and Cllrs Taylor, Biggs, Miss Clark and Mrs Bricknell would meeting and consider. Cllr Biggs noted that he did not know whether both defibrillators in Salcombe were linked to the 999 network and were working. He had raised this point with the authorities but it then raised further points which needed clarification. The draft Emergency Plan would be considered on the October Agenda.
Cllr Biggs – Met with Assets at District and had spoken to Stephen Forsey and Liam Reading and they discussed the South Hams decision to replace the coach spaces, recycling bins, trailer park and relocate the Harbour people. Following this discussion and District intention to provide business units Cllr Biggs had offered town council as a facilitator to design marine units for Salcombe as he felt not enough local input had been gathered. The Mayor felt that Stephen Forsey had said he had expressions of interest from marine people who wanted these units. It was unclear but Stephen Forsey was to contact the Town Clerk with a view to arranging this meeting. The Service of Sea was to be at 10a.m. Sunday morning and Cllr Biggs was attending so he reminded everyone else and hoped they would attend.
• Letter received from the Oil Club advising that they run a syndicate for people who need to purchase oil in order to heat their homes. They advise they have a number of members from Salcombe Parish and are internet based for ordering and offering leaflets for distribution if required.
• Vickery Holman Feasibility Study report received together with associated information.
• National Trust letter with an appeal to raise £7.2 million to acquire Bantham beach and the Avon estuary. It was noted that this had been superseded by the sale.
• Home Start letter dated 23rd June 2014 providing a summary of their services and requesting a grant. Contact had been made to ascertain such usage in Salcombe but there was no response to the telephone number.
• Neighbourhood Plan emails had been sent out asking if those emailed would consider attending an informative overview of the work required to produce a Neighbourhood Plan. Positive responses so far were 7 but as Pete Robinson had sent out further emails others could have replied.
• Cty Cllr Gilbert had confirmed that the Town Clerk could go ahead and arrange local Chapter 8 training and forward the invoice for reimbursement to Peter Brunt at Devon County.
• Email dated 8th July 2014 forwarding on information with regard to a request from the Salcombe and Kingsbridge Estuary Waterskiing Association to set up or trial a waterski area within the Salcombe-Kingsbridge Estuary was received and comments requested. It was felt by the meeting that no waterskiing should be allowed within the harbour boundaries. As any speed over 8 knots in the estuary was deemed dangerous it was felt that this sport could not be accommodated. The estuary was a sensitive area and the aim was to promote the natural environment and to keep the area as a quiet place for contemplation and enjoyment of this estuary. Cllr Taylor also suggested that Town Council invite Adam Parnell as the new Harbour Master to a future Town Council meeting.
• A Public Notice had been placed in the Western Morning News detailing the Parking Order and inviting comments. Letters had also been sent to the Freight and Transport Agencies. Further discussions with regard to the Civil Parking Enforcement as differing from the private parking legislation had taken place and the town council solicitor was dealing with these contracts and request for payment to implement such.
• It was noted that town council needed to review the website provision and charges.
• Also the Town Clerk would chase Ross Kennerley for the up to date Section 106 amounts earmarked and what sums had been collected for community projects.
• There was still a need to set up a meeting with Rob Harkness and consider future weed spraying.
Councillors APPROVED the following cheques for signature:
003177 Local World (Western Morning News) – Park and Ride Public Notice of charges £435.84
003178 Vision ICT – Neighbourhood Plan website hosting and support plus additional emails £373.20 – Holding the cheque pending the website review.
003179 Fincham Signs – Annual update of Mayoral and Citizen of Year Boards £98.00
003180 SHDC – Bonfire Hill Refuse £14.52
003181 Bayleaf Gardening Ltd – Jubilee Gardens monthly maintenance £400.00
003182 Vickery Holman – Park and Ride layout plans and tendering details £606.11
003183 WPS Ltd – Council Annual Insurance £2277.44
335. NEXT MEETING
The next meeting would be held on Wednesday 23rd July 2014 in the Library at Cliff House, Cliff Road, Salcombe at 6.30p.m.
Meeting Closed: 9.15p.m.
………………………………………………….. 23rd July 2014.