COUNCIL MEMBERS PRESENT
* Denotes Attendance
Cllr. R. Wheeler – Mayor (in the Chair) – *
Cllr R Clark Deputy Mayor – *
Cllr. A. Biggs – *
Cllr Mrs C. Bricknell – *
Cllr H. Taylor – *
Cllr. M. Fice – *
Cllr D. Cohen – A
Cllr T. Lang – *
Cllr Miss J. Clark – A
Cllr Mrs R. King – A
Cllr R. Collings – A
Cllr R. Whitfield – *
Also in attendance:
Dist. Cllr P Coulson – *
Cty. Cllr. R Gilbert – A
Gill Claydon (Clerk) – *
PCSO D. Gibson – A
WPC Jo Pengilly – A
Toby Kingsbridge Gazette – *
229. DECLARATIONS OF INTEREST
Members were invited to acknowledge any declarable interests, including the nature and extent of such interests that they may have in any items to be considered at this meeting as follows:
• Cllr Biggs wished it known that by virtue of his professional and development contacts he would leave the meeting at any point he realised planning matters relating to clients came to be discussed. He would however give advanced notice of declarable interests he was aware of prior to discussion.
230. OPEN FORUM
Police Report – none received.
District Councillor’s Report: Cllr Coulson noted that the Scutiny Panel for Environment Committee had met with South West Water (SWW) and he did believe that South West Water was beginning to acknowledge the problems and make amends. The questions that were tabled by District ran to seven pages with the longest question being about Salcombe. SWW covered the questions and recognised a huge backlog of maintenance but countered this with their responsibility for the longest amount of coastline. They were continuing to do camera inspections in Salcombe still. Also a local business with severe problems that had been stonewalled for a long time now could see a light at the end of the tunnel and perhaps their claim would be followed up. Salcombe had earned an accolade for being the most difficult sewage network in the South West due to saline infiltration into the system bringing the plant to a halt. SWW did address Dist Cllr Coulson’s comment that if such an adequate system was in place in Malborough why was there a constant stream of lorries during the summer months. The fact was that the lorries removed sludge. The treatment works purified the liquids and puts this out into the stream whilst all the solid waste was just piled up and carted away. It was not tankers but sludge lorries taking solid treated waste away. SWW were aiming to improve the resilience of whole system and would return to discuss and advise further.
The new household waste and recycling review was going out for consultation. However Cllr Taylor noted it was an agenda item at District in March 2014 and he found it quite stark reading. District were proposing to introduce charges of £26.50 for a replacement wheelie bin, bring in an introduction of charges of £30 per 180 litre container for garden waste, provide an extra charge for residual waste every additional black bag of £2.00 each. Whilst Cllr Taylor noted that everyone was in this together he felt District needed to rethink this strategy as the public were squeezed in the middle. He urged Dist. Cllr Coulson to look at the amount of council tax paid by residents already. Also not many people knew about these changes or this consultation. Dist. Cllr. Coulson advised that this matter was just going out for consultation. Cllr Taylor noted this but felt that probably as this went out with the rates people would not be aware. Dist Cllr Coulson believed that the replacement waste containers of £26.50 were only if they were damaged by the householder. The extra over charges for waste collection was that the grey bin was to be collected but some people were leaving additional black sacks over and above around the black bin and had been previously collected. Some people it seemed were using the domestic service for trade waste. Cllr Taylor asked what the percentage of people was who were leaving black bags out? Dist Cllr. Coulson noted that if there was a special need in a household then they could apply for a second black bin but he was not aware of the figures of people putting out additional black bags. A question was raised ‘What about Torr Quarry services would these still be free?’ It was also noted that there was no surplus cardboard allowed in brown bins, which many may not realise as notified in the new literature but not well publicised. It was a concern that people would fly tip or place additional bag by the neighbour’s property. How could it be enforced? Dist Cllr Coulson advised that the operatives knew their runs and who the offenders were and this change was largely in response to their concerns. If black bags were left District did investigate them and try to identify culprits. Within the District repot at 2.6 it was stated that there were proposals to a charge residents who used blue and clear sacks for normal refuse. If people abused the system Dist Cllr Coulson advised that it was the remaining rate payers that had to pay for their abuse. Cllr Fice noted his property did not have brown bins and had recycling bags or black bags. Dist. Cllr Coulson advised that when the new contract came in there would be some changes but this would not affect the current black bag and hard to access property situation. Cllr Taylor was however concerned that this was a broad brush approach by District rather than identifying the people who were causing the problem. These concerns were noted and it was felt that a meeting could be set up with Helen Dobby and Stuart Jellings although Dist. Cllr Coulson would take these concerns back.
With managing coastal change and assets there was a lot of work to clarify some of the responsibility and flood responsibilities since recent changes now displayed grey areas. District was meeting with County and the Environment Agency again. There had also been an additional District Council meeting but this was focused mainly on Transition 18 and flood support schemes. Many papers were coming out about how T18 was going to work and it would be implemented very quickly now Richard Sheard CEO had gone. Organisationally both of the replacement head officers were always spare wheels so previously two very senior staff had been acting as think tanks and without that thinking power District could not have been able to make these changes. The new structure was based on IT and Dist Cllr Coulson noted we all know flaws in IT. Planning officers were in the future expected to be out on the ground talking to people. Cllr Taylor noted in the past he had been part of a system where people hot desked and one of the problems was that if people were away from the office how did they communicate back to the centre. Also with the of lack of IT/mobile signal around the South Hams this could be a problem. Being in an office and being able to bounce ideas off each other you lose team spirit. Follaton House he felt did not seem built for the purpose of what District were suggesting to do whereas Portland Place for the BBC was. Wiltshire DC had done this transformation and they now had team spaces and they also had buildings all over the place and they had all been brought back in to discuss/talk. A mindset would have to be trained in the new way of working. It would be a huge challenge or otherwise District would be bankrupt. A question was raised ‘What about parking at Follaton House’ to be like everyone else who went to work across South Hams and paid.
A bye-election for the vacancy for a District Councillor represent Salcombe would coincide with the European Election. A question was asked were there many candidates? The Notice calling for nominations would go out on 14th April and be called in on 17th April. If there were enough candidates put forward a Ward election would be held in May 2015 but not matter of the expense to the public purse District must do if a position would be vacant for longer than six months which this would. Eventually the new area for District Councillor representation i.e. after May 2015 would cover the parishes of Thurlstone, West Alvington, Hope Cove, Malborough,, South Huish and Salcombe with just two District Councillors.
Cllr Biggs arrived.
The Minutes of the meeting dated 12th March 2014 were amended at point 225 to note that Cllr Cohen and not Cllr Taylor attended the Land Strategy Use meeting before being approved by council and then duly signed by the Mayor as a true and correct record.
232. PLANNING APPLICATIONS:
Councillors considered the following applications and sent such observations to the District as Planning Authority:
• 2784/13/F REVISED PLANS Flats A and D Blue Haven, Allenhayes Road, Salcombe TQ8 8HU – Applicant Mr and Mrs Darby – Objection. For good design and to remain in keeping with this Conversation Area the South East elevation of the property needed to be in symmetry with the neighbouring property in relation to the doors and windows.
• 0642/14/F Erection of 1no. wind turbine (estimated output 0.01 megawatt) with 15 meter hub height, 21.6 meter tip height, and associated infrastructure SX7923, 3864, South Allington House, South Allington, Kingsbridge, TQ7 2NB – Applicant Mr N. Baker – No objection.
• 0675/14/F Retrospective householder application for alterations and extension Batson House, Allenhayes Road, Salcombe TQ 8 HT – Applicant Mr J. Fisher – Objection. A sink is shown in the living area together with cooker hood, bedroom and lounge and this causes concern that the accommodation could become split usage as there is also a separate external staircase. This appeared to be ancillary accommodation to the main house. It was also suggested that any wall should be rendered and not have placed a false garage door which could cause misunderstanding in the adjacent highway for prime on street parking.
TREE PRESERVATION ORDER: GRANT OF CONDITIONAL CONSENT
• 0153/14/TW Reg. No: 3466 Site: The Plantation, Devon Road, Salcombe. Consent to carry out various works as detailed on the Order.
TREE PRESERVATION ORDER: REFUSAL OF CONSENT
• 0108/14/TW (No. 43) Site: Beacon Court, Cliff Road, Salcombe TQ8 8LA. Refusal in the light of the amenity value of the trees and significant impact.
• 0110/14/TW Reg No: 3465 Site: Waters Edge, Cliff Road, Salcombe TQ8 8LD. Refusal in the light of the amenity value of the tree and significant impact.
• Most already forwarded by email for information.
• 0429/14/F FURTHER PLANS Demolition and replacement of camping barn at Moult Hill Barn, Moult Hill, Salcombe TQ8 8LFPut. No objection. However town council wished that a condition be inserted that this property could not in future be used as a main permanent residence and must remain as holiday camping or revert back to its light industrial or equestrian use upon cessation of the business.
• An unsigned letter was received giving details of what appeared to be development of a shed and other works along the Shadycombe Road and this was passed to Dist. Cllr Coulson to consider an enforcement issues.
• 0429/14/F Moult Hill Barn, Moult Hill – Letter of objection from resident.
It was AGREED to grant the Maritime Museum £3000 towards their annual rent of the Council Hall facilities on the understanding that they would actively work with town council to release the old Town Clerk’s room they currently had use of.
234. OPEN SPACE MAINTENANCE
It was AGREED to DEFER this matter to allow further quotes to be obtained.
235. FOOTPATH CLEARANCE
The Town Clerk and Cllr Lang met with Ros Davies County P3 Scheme to discuss the works outlined in the Footpaths Report that were necessary on the footpath network. Cllr Lang was also to attend the strimmer course on 9th April 2014.
The works required on the entire footpath network were outlined with some voluntary assistance included on tasks and for the remaining work it was AGREED to seek quotes from contractors and proceed using the P3 grant held up to a cost of £2579 to include purchasing either a strimmer head for the brush cutter or an additional strimmer. It was noted that the major work required was on Bridleway Number 10 North Sands to Collaton which would require a digger and a dumper, then placing gravel down.
236. LOCAL VALIDATION CHECKLIST CONSULTATION
This document was prepared by expert planners and therefore in compliance with National and Local Policy and thus Town Council would offer these comments below in the hope that they assisted the draft consideration and also to illustrate what would assist them at this very local level.
It was AGREED that town council should request;
• that a plan showing the juxta position of neighbouring properties existing and proposed be provided on all applications that seek to add extensions or alter the footprint of a property. (This is not triggered until Annex G within the Design and Access Statement.
• A statement and pictorial illustration on significant developments to show the condition of the adjacent and access route to the site and a plan of what works will be undertaken to reinstate such.
• A clear datum point is shown on all plans where possible.
• That the actual measurements be provided and not just the scale.
• Flood Risk Assessment does not tripper under development of 1 hectare or over in flood zone 1 and any development in Flood Zone 2 and 3. Town Council should question what zones cover Salcombe. Liz Kershaw
• Computer generated illustration/montage from various angles of before and after of what is intended, where applicable that the application is a major development or of significant impact in a sensitive area.
237. CITIZEN OF THE YEAR
It was AGREED that posters would be placed around the community inviting nominations with regard to candidates for consideration for Citizen of the Year.
238. MAYOR’S REPORT
The Mayor noted he had responded on the local site with regard to the Fairweather Fountain. He had also suggested that the community get a voluntary group together to clear the site. His response on the website had allayed some concerns and the public felt listened to. The Mayor, Cllrs Clark and Lang attended the primary school, read out the complimentary email from Land Charges and gave out prizes to the children for taking part in the RA3 Bonfire Hill street naming.
239. COUNCILLORS REPORTS
Cllr Clark – Noted that the Bennett Road, Plantation trees works application was in. He also mentioned that one street sweeper had handed his notice in and asked what arrangements District would be making to replace him for the season.
Cllr Fice – Asked if there was any further news on a more locally focused Chapter 8 training. So far no.
Cllr Lang – Following his suggestion last meeting that no dispensation notices be allowed in Salcombe during certain months (i.e. July and August) he noted from the clerk’s report County were considering introducing a daily rate. A daily rate charged would immediately be passed on to the customer and would not he felt help the problem of the contractors taking up public parking spaces. At 10a.m. this very day every space outside Cliff House had a builders van or car in it and they were still in situ at 3p.m. They were the same vehicles parked all day and also they had no dispensation notice shown. It was questioned whether with the changes County would put in Enforcement Officers and how effective they would be. He went on to ask when District would start grass cutting in Courtney Park and it was expected 1st April.
Cllr Biggs – Noticed that the concrete shed on other side of the footpath from Jubilee Gardens had a corrugated roof which was now hanging off precariously and should be removed. In response to an earlier comment he noted that in his professional capacity he did not get involved in local household extensions but major developments so any planning comments offered on local smaller development were without prejudice.
Cllrs Mrs Bricknell – Advised that the tree in Courtney Park had a V cut in it or it had split and appeared dangerous. This was the conifer tree that had some ivy removed off of it. There had been complaints with regard to the local Spar signs and such advertising. It was felt that what was needed was a regular highway sign that stated ‘PO/local shop’. Perhaps two would be needed as there was no indication of the Post Office (and shop) signed up from the town.
Cllr Taylor – Noted the Spar sign complaints but felt there should be signage. He acknowledged the time and effort put in by Cllr Collings with regard to researching and sourcing a new computer for the office.
• Telephoned Beers and Bartons with regard to Salcombe Town Council documents held. Beers forwarded a photocopy of some land as below and Bartons hold the title deeds for Bonfire Hill and these were to be collected the following day along with some further photocopied documentation. Letter dated 24th March 2014 from Beers enclosing a copy of the Land Registry register entries and filed plan of title number DN372345 illustrated a small parcel of land own by the Town Council on the edge of the Shadycombe Burial Ground.
• Copy letter from District to Wainhomes (SW) Ltd to notify them that they show in a Land Registry search as the owner of a section of land at Beadon and that from October 2014 District will discontinue the historical free grounds maintenance that they have been providing. It was felt that this area had been registered as Village Green Status some years back.
• Town Council were asked what they wished to do with regard to the list of names for a Neighbourhood Plan team and contacting Locality/Planning Aid with regard to training.
Toby of the Gazette left the meeting.
• William Lapthorne emailed with regard to concerns at the state of the drinking fountain at North Sands. As this was a District asset the emailed had been passed to them to request that vegetation works around this fountain were carried out to tidy this area up. Steve Howrihane District advised that this matter was brought to his attention and noted that the Fountain was the property of the Town council who several years ago asked District for a site for it after it had been left abandoned on the fish quay. He did not know who agreed to look after the vegetation/bed which was given as the site for the fountain and he had passed this question onto Rob Harkness Grounds Maintenance to ascertain if it was on his gardeners list.
• Stuart Jellings advised with regard to a meeting to discuss waste management in the town; at this stage of the season they were going to be hard pushed to organise a blanket ban for sacks in the heart of Salcombe and suggested that focus is on reviewing the potential for this to happen in 2015. Bev Mason, Commercial Waste Manager had worked closely with Coast and Country Cottages to change their homes from sacks to bins so Stuart was hopeful the town would see a decrease in sack related litter this year. On a positive note they had agreed to commence a commercial recycling collection service in Salcombe this year and the District team were in the town that day talking to businesses about the service. He also noted the comments with regard to the additional proposed closure of South Sands toilets during the winter and was going to speak to businesses and have further meetings in April with Town and Parishes.
• Bob Summers the Highways Agreements Officer Devon County Council visited the RA3 Batson site yesterday and the site had now been shut down. All the Chapter 8 Signs had been removed off the highway and the site had been Heras fenced off but this has been set back about two metres from the carriageway.
• Alex Sprowson wished dates to meet to discuss the drawings of the actual Council Hall provision and what uses could be introduced so that 2 or 3 proposals could be drawn up. He also advised that Classic Builders had made good the items requested and he gave an indication of costings to take the layout and surface provision of the Park and Ride forward.
• Cathy Aubertin from parking enforcement advised that builders undertaking work to properties could apply to County for a dispensation to allow them to park if they needed access to their vehicles. Dispensations were currently free of charge but there might be plans to introduce a charge set at a level to encourage builders to make use of the off-street car parks.
• A further letter was received from the South Hams Metal Detecting Club but town council had already responded on this matter.
• The South West Coast Path Association had sent an invitation to attend a meeting at Thurlestone Hotel on Thursday 27th March 2014 at 6p.m. to learn about improvement works and the funding shortfall.
• Devon County Council had provided a Highway Grass Cutting Agreement and requested that this work be done by the Town Council local contractor as agreed last year at the same costing. An assessment of the Traffic Management Conditions would need to be undertaken before such Agreement was signed.
• Adam Keay had been notified and would be visiting the Raleigh Road to Onslow Road pathway as someone had slipped on the loose gravel surface and the handrail was broken with nails sticking up.
Cllr Coulson left the meeting.
Received: Salcombe Information centre – Rent to March 2015 £4250.00
Councillors APPROVED the following cheques for signature:
003130 Vickery Holman – Management of Council Hall maintenance works £473.54
003131 Classic Builders – Maintenance works at Council Hall £22932.00
003132 Hawthorns Account Sers. Ltd – Payroll for the year £143.00
003133 HMRC – Tax & NI £488.02
003134 and 35 Wages £1311.17
003136 Concorde Copiers – Maintenance £17.34
003137 Salcombe Maritime Museum – Grant £3000.00
241. NEXT MEETING
The next meeting would be held on Wednesday 9th April 2014 in the Library at Cliff House, Cliff Road, Salcombe at 6.30p.m.
Meeting Closed: 20.56p.m.
………………………………………………….. 9th April 2014.