COUNCIL MEMBERS PRESENT

* Denotes Attendance

Cllr. M. Fice – Mayor (in the Chair) – *
Cllr. A. Biggs – A
Cllr Mrs C. Bricknell – *
Cllr H. Taylor – A
Cllr. R. Wheeler – *
Cllr D. Cohen – *
Cllr T. Lang – *
Cllr Miss J. Clark – *
Cllr Mrs R. King – A
Cllr R. Collings – A
Cllr R. Whitfield – A
Cllr J. Valentine – *

Also in attendance:
Dist. Cllr P Coulson – *
Dist. Cllr Mrs Pearce – A
Cty. Cllr. R Gilbert – A
Gill Claydon (Clerk) – *
WPC Jo Pengilly – A
PCSO D. Gibson – A
Toby Leigh Kingsbridge Gazette – *

336. DECLARATIONS OF INTEREST

Members were invited to acknowledge any declarable interests, including the nature and extent of such interests that they may have in any items to be considered at this meeting.
• Cllrs Miss Clark and Cohen declared an interest in ‘343 Works to Trees’ as they knew John Smallman.

337. OPEN FORUM

Police Report sent by email – Since the 1st July 2014 to the current day there were reported the following crimes:
2 x Theft from shop, 2 x Theft. 1 was a pushchair outside a shop and the second one was fuel from a Dory at Ditchend
1 x Criminal Damage

The town was now approaching a busy time and the police had conducted speed checks along the A381 and had noted that through the 30 sign by West End Garage there were people exceeding the speed limit, not many but it was obvious that the police reflective jackets made them brake as they came over the brow of the hill. They had also issued some tickets in relation to failing to wear seatbelts as this was becoming common in this locality and they would be completing further traffic operations in the coming weeks.

There had also been proactive drug searches in the area and these would continue. If anyone had any information to pass on then they police asked that they please contact WPc Jo Pengilly or PSCO Gibson.

In the coming week WPc Jo Pengilly would be concentrating on driving with excess alcohol.

From this report it was noted that town council felt that the police should be doing more about obstruction of pavements and inconsiderate parking, not just cars overhanging driveways into the pavement area but motorists abandoning cars on pavements making access difficult.

County Councillor – None
Dist. Cllr Coulson arrived.
District Councillor – Dist Cllr Coulson noted the recent flooding at North Sands when there was a 5.4m high tide and noted with interest that there was 5.6m due in August. Following the bank being installed on the car park side which sloped down there had been no flooding on the other side. He hoped that a 5m high tide would not the flood area and that the far section of the car park near to the pumping station did not now flood.

He had been chasing up SW Water with regard to the Gould Road and Allenhayes water leaks. Not much had happened at District level but they had Executive the following day which should bring more information. It was suggested that the new North Sands culvert/sump could get clogged with seaweed. Dist Cllr Coulson advised that South Hams had left one bank deliberately low for children to be able to play in the water and there was a planting scheme due in Autumn but if the plants were to get soaked with brine they would not survive. Town Council felt when children went down to play in the water they would be out of sight. It was responded that it depended on where the parents were. District hoped that this would provide a further accessible area and that everyone needed to move away from people being wrapped in cotton wool.

Conservation officers had ‘locked horns’ on The Nook but District were worried about planning applications going to the inspector and being approved. The inspectors used to acknowledge planning officer’s advice but now they appeared to just want to further development and overturned decisions. Localism Dist Cllr Coulson felt appeared to be stopping the local voice and plans seem to be going through. At present building inspectors and planners appeared totally separate silos but District Transition 18 would ensure they became one unit all talking from the same desk.

338. MINUTES

The Minutes of the meeting dated 9th July 2014 were approved by council and then duly signed by the Mayor as a true and correct record.

339. PLANNING APPLICATIONS:

Councillors considered the following applications and sent such observations to the District as Planning Authority:
• 1638/14/LB Retrospective listed building consent for internal and external refurbishment to no. 5 Creation of link to no. 4. 4 – 5 The Quay, Lower Batson, Salcombe TQ8 8NN – Applicant Mr F. Appelbe – It was noted that this application was mainly internal alterations and from the plans it appeared that the application was trying to make the house less damp with no material impact. The external changes were not significant. No objection.
• 1705/14/F Householder application for extension of existing terrace and driveway Byelanes, Moult Road, Salcombe, TQ8 8LG – Applicant – No objection.
• 1717/14/F External alterations to two dwellings 15 Island Street and The Oven, Church Lane, Salcombe – Applicant The Andrew Guest Settlement Trust – Objection. The Island Street alterations appeared acceptable. The Oven had an entrance form Church Lane which was currently an acceptable size and its roof sloped down from the height of the door. The applicants wanted to increase the height and depth which had a detrimental effect on next door and would, it was felt, remove all light as the new building would come out in line with the adjacent property and at its lowest point be 12 to 15 feet higher. This was felt to be an unneighbourly and a loss of light and an overbearing development due to its scale and mass impact on the neighbours.
• 1767/14/F Householder application for ground floor rear extension to dwelling Kristingle Cottage, Onslow Road, Salcombe TQ8 8AH – Applicant Mr S. Pengilly – No objection.

Due to the August recess the following items which had been received since the agenda was prepared were considered under delegated powers to the Town Clerk once item 340 below was approved. Any comments received hereafter would be forwarded to District Planners:
• 1783/14/LB Listed building consent for internal alterations, and changes to rooflights and fenestration with reinstatement of one chimney The Moult, Cliff Road, Salcombe TQ8 8LE–Mrs D. Marks – No objection. Most external work referred to was changing the windows on the extension that was installed in the 1960s and the applicant was proposing putting back a chimney that was knocked down. All internal works appeared to be reinstating.
• 1836/14/F Householder application for extension to dwelling Creekview, Bonaventure Road, Salcombe, TQ8 8BG– Mr J. Murch No objection.
• 1841/14/F Householder application for construction of porch to south elevation Sandhills, Sandhills Road, Salcombe TQ8 8JP – Mr M. Nathanson– No objection.

TREE PRESERVATION ORDER; GRANT OF CONDITIONAL CONSENT

• 1367/14/TW Reg No: 3516 (No.44) Site Fairhaven, 2 Sandhills Road, Salcombe. Granted consent to pollard to previous pollard points a group of Holm Oaks.

PLANNING CORRESPONDENCE

• Most already forwarded by email for information.

340. DELEGATED POWERS

It was AGREED that the Town Clerk in consultation with the Planning Working Party could have delegated powers to respond to District with Town Council observations on planning applications received during the recess period.

341. PARK AND RIDE

It was noted that no comments were received by email nor correspondence following the Public Notice within the Western Morning News in relation to the parking order and therefore it was AGREED to proceed with the Order as drawn and post the necessary notices.

It was advised that there had been ongoing discussions with the private parking contractor and still no workable resolution that appeared to fit the Town Council civil enforcement needs. County had trained enforcement officers and could offer to do this service without needing the upfront cost to train their staff in civil enforcement. It was questioned whether County enforcement officers could visit more often during the holiday season in town and also during the evening. The town clerk would enquire.

Jason Parry of Harbour Hotel had verbally confirmed to the Mayor that he accepted the terms for the proposed Licence for the valet parking area within the car park and would send an email accordingly. A Licence would be drawn up by the town council solicitor in this respect. It was noted that a trailer had been placed within one of the valet parking spaces over the past week and this was drawn to his attention and explained that as trailers were not allowed within the Car Park Order the valet spaces could only be used for the parking of cars he acknowledged this request.

342. GRANT

It was AGREED to defer this matter pending advice on powers with regard to such request.

343. WORKS TO TREES

The quotations received with regard to works approved under the Tree Preservation Order permissions were noted and it was AGREED that the Town Clerk could liaise with the adjacent residents requesting such works to be carried out with regard to the choice of contractor and the residents proposed contribution towards works and award such contract thereafter.

344. NEIGHBOURHOOD PLAN

The Mayor noted that it had been agreed that not too many councillors should attend and it would be just Cllrs Wheeler and Mrs Bricknell as town council did not want to flood meeting with councillors opinion. However for this initial meeting with four attending it was felt that having more present illustrated that town council cared.

Cllr Wheeler noted the meeting was interesting due to the first half of the meeting conveying a strong sense of ‘what on earth is this about, it is the same old thing’. Explanation was required as all appeared frustrated the District Local Plan was just being formed and town councillors had to explain why they had freewheeled with the Neighbourhood plan not being prepared. One comment from others present was that the amount of work necessary seemed to be Government getting local people to do their work. However it was agreed that if the town did not do this it was the last chance they would have for an opinion on the planning process in Salcombe. It was noted that only thirteen Neighbourhood Plans had been completed so far, probably due to the sheer scale of work to be done.

After the initial scepticism those present had advised the consultant that they would meet again in September for a Tuesday meeting. Dist Cllr Coulson was requested to obtain the District saved policies. The same group may continue or as time progresses there may be new ones who come along with different skills but ultimately when the document was complete and taken to referendum the town council would own this document.
Dist Cllr Coulson left the meeting.

345. HIGHWAYS TRAINING

It was AGREED to hold Chapter 8 Highways training the cost of which would be reimbursed by County Council. The trainer from Notter Bridge had advised that the earliest week day training they could provide would be Friday 17th October for the day. They however advised that should the training be booked they felt County would accept the application for a Road Closure Order for Remembrance Sunday.

It was AGREED that Cllrs Lang, Mrs Bricknell and the Town Clerk would attend.
Toby Leigh Kingsbridge Gazette left the meeting.

346. MAYOR’S REPORT

The Mayor was disappointed that there was no support from town councillors at the Sea Sunday service but neither were the lifeboat crew or Harbour Office present. The following day at 2p.m. was the funeral of Michael Stone who had been Salcombe Mayor five times and the Mayor requested support at this service. He had received a phone call from Channel 5 News who wanted to interview him as they were doing a feature during August on seaside towns. He would discuss what made the area attractive and how this impacted on locals.

The state of Victoria Quay walls Salcombe were seen as a major problem. Victoria Quay was bowing as was along further. This matter had been reported before but District felt it not to be structural but others now felt that if it did subside or fail there could be a problem for the houses.

347. COUNCILLORS REPORTS

Cllr Cohen –Received an enquiry from a local expert as to why they were not being offered work and it was explained that certain specialisms were sought. Residents had expressed a concern with regard to boat parking on the grass at Batson at the boat park end and this was a matter which should be taken up with Steve Forsey District assets.

Cllr Wheeler – The bench at The Berry alongside the football pitch had been completely uprooted and removed when Town Council had just requested a repair. The St. Dunstans park area had been cut back but not to the edge and it was left untidy. Also Cliff House Gardens still had bind weed amongst the shrubs. Courtney Park, Cross Gardens, North Sands including the fountain, Piggy Lane and the bench were covered within the District maintenance programme as well. At Devon Road/Higher Carrbery the grass around the bench plus the verge on the other side of the road needed tending. It was requested that town council ask the hedge cutter/ tractor to do Bonaventure and the other side of Onslow Road hedges. Chris Kemp of Saltaire had enquired about using the community bus for the students to save on the increased cost of public transport to get youngsters to school. A problem would be drivers as all were currently voluntary and drivers would been needed each week day and he was advised to speak to Tim Mattocks.

Cllr Miss Clark – The group had a further Emergency Plan working party to discuss a couple of things but there was no draft at present. She enquired which councillors would want to be involved at a time of emergency to take responsibility on certain things. It was felt this could only be considered when a draft was available.

Cllr Valentine – Noted the Devon bank removed from the new RA3 development and asked could a councillor ask the developers or contractors about it. He was advised to ask South Hams enforcement to deal with this. The original plan showed retaining the historic Devon Bank as it masked the impact of the proposed large iconic building. The levels on the fields below the cemetery it was suggested locally were too high also.

Cllr Mrs Bricknell – Noted at the bottom of Sandhills Road the drain was completely blocked and in Onslow Road location were to be advised.
Cllr Miss Clark left the meeting.

CLERK’S REPORT.

• Had received the Risk Assessment provided by Cliff House Trust Ltd for their building.
• It was noted that the railings around the War Memorial needed repairing and repainting. Quotations would be obtained for this. Quotes were also still being sought for the noticeboards and Council Hall replacement letterbox.
• The Regatta Committee had enquired whether they could use the Town Council parking during Regatta week. It was noted that provision of parking for securing items such as cash and first aid would be better provided within the Regatta area and could be achieved through Dispensation Parking obtained from County. This would be suggested to assist the Regatta Committee.
• An email was received offering to bring the group of parishes and towns across Devon, who were being asked to retain their libraries in an innovative way, together to share ideas. The library group had shown interest and it was ask would Salcombe Town Council wish to be involved.
• District had forwarded an email from LIGHTS OUT with regard to a UK wide shared moment of reflection take place on 4th August, 100 years since the outbreak of World War 1. The link to the site was not accessible and nothing further had been heard by the town clerk with regard to a public launch. This was for information and discussion.
• Commonwealth Day10am Monday 9th March to 10a.m. Tuesday 10th March 2015. The cost for the flag for the Whitestrand flag pole was noted and must be ordered before 1st December 2014 and town council would need to register their interest. It was felt at this point town council did not want to proceed.
• Due to Yealmpton Parish being 2 weeks late with their order date the play equipment at Jubilee Gardens was expected to now be installed at the beginning of September.
• Jubilee Gardens matting and the footpath wood trim were a trip hazard. Flytipping was noted by the Over 60s café and raised with Steve Mason along with moving the bin from Victoria Quay on which he had spoken to the Mayor about due to further relocation. It was felt that the footpath would require resin and concrete but first town council would need to get quotes to consider.
• During Salcombe Regatta mini quest packs could be obtained for people to follow the clues and be entered into a draw. The Information Centre would be the main provider and collection point for these packs.
• Jim Martins had requested an update from Cty Cllr Gilbert with regard to the reopening of the Bakerswell footpath and further information was provided which indicated that at present County footpaths were not able to proceed. If this path designation was to be considered before a new Definitive Footpaths Review then an application would have to be made to the Secretary of State to request such.
• With regard to North Sands Nigel Mortimer had suggested that he let the area stabilise and then test the water for invertebrates and other points of interest. The suggestion was that the area could be used for students and others to go pond dipping and two sets of steps would be provided either side at the marsh end to aid access. In relation to concerns of children getting trapped it was felt that being a tidal area the tide would not be moving fast and unless there was inclement weather it should not be a problem. Accompanied visits would possibly be of interest to students but town council were still concerned that children should not be encouraged to play in this area unaccompanied.
• Temporary Road Closure – Junction of Bennett Road and Cliff Road, Salcombe to remove a crane on 25th July 2014 7.30a.m. to 5p.m. This notification had been sent on Wednesday 23rd July 2014 and County acknowledged that there should be no works permitted on that road between 7 – 6p.m. during July and had requested works outside this time. However if this could not be accommodated then it was felt by County that the crane needed removal and the inconvenience to holidaymakers would need to be borne. However town council questioned delivery lorries trying to get out of town and noted they could not turn and get up Newton Road. If it was just Cliff Road then there would be no problem. So it was questioned whether there would be access up and down Bennett Road and the area surrounding must be kept clear with no vans parked. Sunday was suggested to be the best day as no delivery lorries would be affected. Town Clerk to liaise with County.

348. FINANCE

DISTRICT AUDIT 2013 – 2014
It was ADVISED that Town Council had received a clear audit and therefore the notices advising of such would be duly posted.

Bank Balances:
Current Account: £100.00
Deposit Account: £224300.38

Councillors APPROVED the following cheques for signature:
DD One Bill Telecom £45.10
DD Pulse8 Broadband £22.00
003184 Tozers Solicitors – Legal Advice £831.60
003185 Greenspace – Three invoices maintenance contract June, July and Jubilee Play Area £1252.66
003186 P. Robinson – Travel to and from Cemetery training in Penarth, Wales £141.30
003187 First Federation Trust – Hire of School Hall for Neighbourhood Plan meeting £20.00
003188 HMRC – Tax and NI £543.21
003189 and 90 Wages – July £1402.34
003191 CANCELLED
001392 Grant Thornton – District Audit 2014 £480.00
001393 Salcombe Coffee Company – Pending
001394 Salcombe Football Club – Grant £300
003195 Bromsgrove & Redditch Trophies Ltd. – Citizen of the Year Plaque £47.94
003196 Western Morning News – Public Notice of Order £332.88

349. NEXT MEETING
Town council recess during August and therefore the next meeting would be held on Wednesday 10th September 2014 in the Library at Cliff House, Cliff Road, Salcombe at 6.30p.m.

Meeting Closed: 22.00p.m.

………………………………………………….. 10th September 2014.
Town Mayor.

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