COUNCIL MEMBERS PRESENT

* Denotes Attendance

Cllr. R. Wheeler – Mayor (in the Chair) – *
Cllr R Clark Deputy Mayor – *
Cllr. A. Biggs – *
Cllr Mrs C. Bricknell – *
Cllr H. Taylor – *
Cllr. M. Fice – A
Cllr D. Cohen – *
Cllr T. Lang – *
Cllr Miss J. Clark – *
Cllr Mrs R. King – A
Cllr R. Collings – *
Cllr R. Whitfield – *

Also in attendance:
Dist. Cllr P Coulson – A
Cty. Cllr. R Gilbert – A
Gill Claydon (Clerk) – *
PCSO D. Gibson – A
WPC Jo Pengilly – A
Toby Kingsbridge Gazette – *

256. DECLARATIONS OF INTEREST

Members were invited to acknowledge any declarable interests, including the nature and extent of such interests that they may have in any items to be considered at this meeting as follows:
• Cllr Biggs wished it known that by virtue of his professional and development contacts he would leave the meeting at any point he realised planning matters relating to clients came to be discussed. He would however give advanced notice of declarable interests he was aware of prior to discussion.
• Cllr Cohen noted an interest in planning application 0836/14/F.

257. OPEN FORUM

Jean Featherstone a tenant of Chandlers Heights wished to bring to town council’s attention that there were only six car parking spaces provided for the people who lived there and that they were now being told they were not allowed to apply for residents’ permits. She had raised this concern with County Council and was advised that as the property was developed after the current residents’ car parking scheme the County Council’s policy was not to issue residents permits to such properties built since 2003. However Chandlers Heights was built about 1991. There were six car spaces and all were in use but there were people on a waiting list totalling probably about 10 or 12. Residents had left Chandlers Heights accommodation because there was nowhere to park and this was not beneficial to Salcombe residency and the perceived usage of such District elderly accommodation provision. Cllr Mrs Bricknell noted that her father was a new resident and he was number 14 on the parking waiting list. Mrs Featherstone had held a resident’s on street parking permit for three years and was now informed through her application to Devon County Council that it was to be withdrawn as it was provided in error. This was inaccurate on two counts because the Residents Parking Scheme was not provided until July 2003 and Chandlers Heights was built before this. Also others who had enquired of County were advised they were not allowed residents permits to park in other bays in other roads in Salcombe and this was verified by comments to Cllr Mrs Bricknell’s father whereas it was known locally that such residents permits can be used around town. Many of the residents of Chandlers Heights by virtue of its elderly criteria for occupation had some mobility problems and they had paid £300p.a. till April in the District Batson Creek car park but it was a long way away for them to walk. Town Council were requested to highlight this misinformation with County Council and Cty Cllr. Gilbert.

County Councillor – None
District Councillor – None

258. MINUTES

The Minutes of the meeting dated 9th April 2014 were approved by council and then duly signed by the Mayor as a true and correct record.

259. PLANNING APPLICATIONS:

Councillors considered the following applications and sent such observations to the District as Planning Authority:
• 2784/13/F REVISED PLANS Proposed alteration and extenson Flats A & D, Blue Haven, Allenhayes Road, Salcombe TQ8 8HU – Mr and Mrs Darby. Noted and changes addressed previous concerns.
• 0675/14/F REVISED PLANS Details as proposed Batson House, Allenhayes Road, Salcombe, TQ8 8HT – Applicant Mr J. Fisher. No objection so long as there was a condition imposed that with a separate access provided this did not permit a separate unit to be created, rather than remaining ancillary to the main residence.
• 0807/14/F Change of use of land above existing SWW storage tank to allow storage of sailing dinghies (use class B8) and associated works (including provision of pedestrian access) SWW Storage Tank, Shadycombe, Salcombe TQ8 8DU – Applicant Salcombe Yacht Club. Objection. The raised element of this visual aspect would have significant impact on the lower town streetscene. Concern was also raised that this was currently one place where the emergency helicopter could land on top of the tank for assistance in the town. Any provision would need to be sensitively screened and not be just an open post and wire fence. Of concern was where would the ‘voluntary’ run rowing club small boats go if this was created. Further there were issues raised with regard to any manoeuvring of stored boats out onto this narrow feeder road. A non-planning question raised was who owned the land that accommodated the access into to this proposal and how any planning application was affected by such?
• 0835/14/F Householder application for single storey side extension 2 Longfield Drive, Salcombe TQ8 8NT – Mr R. Byer. No objection.
Cllr Cohen left the meeting whilst this following application was considered.
• 0836/14/F Householder application for construction of single storey workshop/studio and hardstanding for ancillary use to dwelling The Boathouse, Cliff Road, Salcombe TQ8 8JQ – Mr R. Tee. Objection. This was felt to be overdevelopment as an unnecessary increase in size of such unit with a significant visual impact in a Conservation Area and ANOB being especially visible and important along the estuary vista.
• 0845/14/F Application for new parking area to east of property Moult Moor, Moult Road, Salcombe TQ8 8LG – Applicant Mrs W. Pearson. No objection.
• 0900/14/F Erection of machinery shed Long Park, Higher Batson, Salcombe TQ8 8NG – Mr and Mrs G. Keller. No objection.

APPEAL NOTICE

• 0010/14/F Appeal Ref. No: APP/K1128/A 14/2216608 Proposal Householder application for proposed roof extension (resubmission of applicaton 41/2232/13/F) 3 Rosemount Court, Salcombe TQ8 8QB Appellant: Mr G. Pargeter. Appeal Starting Date 9th April 2014. No further comment to that previously stated.

WORK TO TREE PRESERVATION ORDER TREES

• 0939/14/TW TPO 376 and 473 (TPO 1993 No.18) (TPO 1999 No.25) Reg. No: 3504 Site: Shadycombe Cemetery, Shadycombe Road, Salcombe TQ8 8DJ Proposal to Crown lift four Yews and two Holm Oak (TPO 376) Crown lift two Yews (TPO 473). No objection.

PLANNING CORRESPONDENCE

• Most already forwarded by email for information.
• Email request received from Alister King-Smith PCL Planning Ltd on behalf of Rigby Group PLC who is preparing proposals to redevelop Tides Reach Hotel into a 50 bedroom boutique hotel for a meeting to discuss initial concepts. A meeting would be arranged.

260. YEAR ENDING MARCH 2014 ACCOUNTS

It was AGREED to accept the annual accounts and note the comments of the Internal Auditor and therefore Section 2 of the Annual Governance Statement 2013/14 was completed within the meeting and thus signed in readiness for submission to the External Auditor.

261. PARK AND RIDE

Town Council noted that the Park and Ride Site was appropriated for planning purposes as detailed therein. The site had been used for such a purpose since 1992 when the original planning consent for such a use was obtained.
It was AGREED:
(a) to DEFER consideration of the works required to prepare the surface and put in place line marking of the area for use for parking during the season pending tenders being obtained by Vickery Holman
(b) to DEFER the options for obtaining, siting and installing a ticket machine within the car park for use once the Parking Order is in place together with collection and enforcement management as they were currently being researched by Pete Robinson for the next meeting.
(c) that the draft Order received from Ashfords be noted and the matters raised within correspondence noted and agreed to include the following:
Deleted from page 1 of the Order reference to caravans as they are not to be admitted to the park and ride site. Similarly, deleted reference to any trailers being allowed onto the site and excluded parking of lorries.
It was suggested that the Order should include the Cemetery Car Park area at Bonfire Hill. A time to finish the 24 hour period was decided to be 8a.m. unless parking tickets could be provided on a rolling 24 hrs basis. A height barrier was suggested with regard to caravans and lorries but the buses could not get in.
Article 20(A) : Included provisions in the draft Order that there would be a charge for disabled parking.
Article 20(B) : Left in the option of payment by mobile phone rather than using the machine as it was hoped that South Hams District Council could add this car park to their service provision for Ringo.
Article 21 – Amount of Excess Charge : The figure included was £100, reducing to £60 but the Town Clerk was requested to query this as it was felt that District’s rate was lower. Town Council needed to be consistent with South Hams District Council.
The Schedule : Town Council noted and agreed the Schedule. Itemised as £3.00 per visit up to a maximum period of 24 hours and that the only vehicles that were permitted were motor vehicles, motor cycles, light motor vans and invalid carriages.
(d) to acknowledge that the further costs of the surveyor for mapping out the park and ride area and obtaining costings to do such works would be 6% of the contract value plus disbursements.

262. UPDATING OFFICE COMPUTER EQUIPMENT

It was AGREED to replace the two office computers to provide up to date software and sufficient operating capacity up to a cost of £2000.00.

263. WAR MEMORIAL PLANTERS

DEFERRED.

264. OPEN SPACE

A draft table of Section 106 payments had been provided and the layout and content were agreed in order that District could then include the up to date figures.
Toby of the Gazette left the meeting.

265. GRANT

DEFERRED as the representative did not attend to answer further questions.

266. MAYOR’S REPORT

The Mayor noted an email received from the RNLI and points raised therein. Concern was raised by the RNLI with regard to parking of volunteers when a call came. The land crew always then moved cars and all keys ended up back in the station so this was not felt to be a problem. They could not be covered by a County dispensation notice because this would entail them having to park in a designated parking place. It was noted that in an emergency Devon Air Ambulance would land where they needed to and as close so a designated point would make little difference. The Mayor and Cllr Whitfield would meet with RNLI representatives to discuss these points.

267. COUNCILLORS REPORTS

Cllr Clark – Noted that District Council had granted permission for the property Cheesewring to be developed. When the owners put up a mock scaffolding of where the development was to go the adjacent owners of Castle Keep had raised issues with District and the owners due to the size. Discussions were ongoing but the main problem was where Cheesewring wanted to install the swimming pool as the neighbour was concerned about 500 tons of water being set above their house and its stability. The adjacent owners were prepared to take District to court as the initial planning concept had changed, there were no datum points on the plans, no measurements and many other points of concer. The neighbours who are now concerned wrote a letter in relation to the original plans at which time there was no tower on the building, it was set back, using natural stone etc but everything had changed. If the developer moved the pool then the neighbours would accept this.

He also noted that a new office had opened in Fore Street. Previously Blue Chip Holidays had to apply for change of use from a retail outlet to office which town council objected to as the town was losing retail in Fore Street. An estate agent had now put an office into the Old Bag Company shop and he had asked where was the planning application was? There now was a new rule within the National Planning Policy Framework that an office or retail unit could be changed under Licence for two years and if it worked then could apply for planning for change. This was a concern that retail could be lost on Fore Street and there was no mechanism for town council to input or object.

Also he had spoken to Jim Martins who was happy to attend a town council meeting with historic information and evidence as the gate down to Bakerwell via steps had been padlocked. He also over the years of being a councillor had enjoyed contributing hugely to the community but felt at this point, due to family commitments, he had to resign.

Cllr Miss Clark – Noted the property where the building burnt down that the netting fence had gone and so many times she saw people looking over this area and was fearful someone would fall over this steep drop. It was questioned who was responsible for this temporary barricade the Salcombe Court or The Boathouse and requested either planning or highways were asked to investigate.

Cllr Lang – With regard to the landfall at Footpath 2 The Croft he had ascertained the name of the owner and District had placed a barrier around the area. County footpaths had been advised of the contact details. At Cheesewring there was a tree leaning against the telephone wire and it had taken the phones out but no one knew who owned the actual land and this needed clarification as the tree required attention.

Cllr Whitfield – Noted that the grass cutting from Jubilee Gardens had been dumped at the end of the pathway towards Onslow Road, this would be addressed. Spraying had been carried out between the bushes and tufty grasses but not all areas.

Cllr Mrs Bricknell – Noted someone asked for an all year parking permit but the terms of the Order were as above. At Shaws Corner the sign was down and if a cyclist passed it could catch them as was level with the yellow line.

CLERK’S REPORT

• Town and Parish Workshop with regard to the new Local Plan 2nd May 2014. So far Cllr Cohen had indicated he would attend. Wheeler – accepted.
• Copy letter from Devon County to owner of Spion Lodge to advise of the wall collapse due to a large tree on to Spion Kop steps and a request for the wall to be made safe and the materials on the path removed as soon as possible.
• Email forwarded with proposed style of bench to be purchased by family and placed in Bonfire Hill Cemetery.
• Ann Merritt from 3-in-1 Parish Magazine had requested an article with all details of Town Councillors and any items of interest. This had been forwarded to Cllrs Taylor and Collings.
• District advised that the name Weymouth had been registered at Land Charges. Any change would cost £36 x five units £180 and it was noted that the name had been chosen and accepted from the children at Primary School.
• South West Electricity Board had approached town council to run a new service cable along the edge of the Jubilee Gardens down to the houses. The Town Clerk had liaised and suggested from looking at the maps that they speak to Devon and Cornwall Homes as it was believed they owned the strip of land in between and a cable could be run from the top of Onslow Road along the Devon County verge down the strip of land to the end of the Ember Road properties without crossing the Town Council open space.
• Noted that it was the County Library supervisor who had advised Cliff House that they did not need the Saturday opening if Cliff House wished to use the room. The Library Room is only booked for weddings for one in May and two in June. Cliff House rely on the revenue from the rent for the Library.
• Chris Brook District advised that a grill would be provided at the end of the culvert at North Sands.
• Salcombe Information Centre advised that water came in to the Council Hall above the new window, in roughly the same centre position as before and also to the left of this. There was staining to the ceiling tiles and there was a pool of water on the middle of the window sill when the staff arrived at work. Town Clerk would advise the contractors and ask them to remedy.
• Phil Norrey CEO at County had advised they were developing a tiered scheme for community self help for working on the highway. This would tailor the safety and signing requirements to different situations. This meant that in some cases the full Chapter 8 training would not be needed. If Town and Parish Council representatives already held a valid Chapter 8 qualification (No more that 5 years old) then they should be alright to carry
out events management as suggested by the Town Clerk. The Town Clerk was advised to contact Peter Brunt who was working up the County ‘self help’ scheme so he could advise her further but it should be noted that the Town Clerk’s qualification ran out last September 2013 and thus training would be needed.
• A request for a commemorative bench to be placed in place of the broken one at Bonfire Hill had been previously agreed and all town council had been circulated a picture of the proposed replacement. It was agreed????

268. FINANCE

Bank Balances:
Current Account £500.00
Deposit Account £201624.87
Received VAT Reimbursement £17997.39

Councillors APPROVED the following cheques for signature:
003147 T. Lang – Purchase of H&S Safety equipment for strimmer and travel to training day £70.31 plus Petrol £36.98
003148 HMRC – Tax and NI £543.01
003149 and 50 Wages £1402.54
003151 Tozers Solicitors – Professional fees £156.00
003152 Dartmoor Horse Loggers – Redfern Woods fallen tree and maintenance after storm £820.00
003153 Greenlands – Jubilee Gardens Landscaping – Final Amount £1622.40

269. NEXT MEETING

The next meeting would be held on Wednesday 14th May 2014 in the Library at Cliff House, Cliff Road, Salcombe at 6.30p.m.

Meeting Closed: 9.34p.m.

………………………………………………….. 14th May 2014.
Town Mayor.

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