COUNCIL MEMBERS PRESENT

* Denotes Attendance

Cllr. R. Wheeler – Mayor (in the Chair) – *
Cllr R Clark Deputy Mayor – *
Cllr. A. Biggs – *
Cllr Mrs C. Bricknell – *
Cllr H. Taylor – *
Cllr. M. Fice – *
Cllr D. Cohen – *
Cllr T. Lang – *
Cllr Miss J. Clark – A
Cllr Mrs R. King – A
Cllr R. Collings – *
Cllr R. Whitfield – – *

Also in attendance:
Dist. Cllr J Carter – A
Dist. Cllr P Coulson – *
Cty. Cllr. R Gilbert – *
Gill Claydon (Clerk) – *
PCSO D. Gibson – A
WPC Jo Pengilly – A
Toby Kingsbridge Gazette – A
Alex Sprowson Vickery Holman – *

190. DECLARATIONS OF INTEREST

Members were invited to acknowledge any declarable interests, including the nature and extent of such interests that they may have in any items to be considered at this meeting as follows:
• Cllr Biggs wished it known that by virtue of his professional and development contacts he would leave the meeting should planning matters relating to clients he was aware of be discussed. He noted an interest in applications 3063/13/F and 0074/14/F
• Cllr Clark noted an interest in application 0074/14/F.

191. OPEN FORUM

Diana Paton Librarian at Salcombe Library had attended to invited councillors on 8th February 10-12 noon to a coffee morning in the library. This meeting was designed to celebrate National Libraries Day and she felt this was a good opportunity to celebrate the fact that the community still enjoyed a library in Salcombe. She felt it was part of the National Heritage and having a library in town added to community spirit and was something that should be emphasised more over time to ensure the facility was used. At present Salcombe library was underused which was a shame and she felt the community should show the need for the library in this economic down time and nowadays as librarians she explained they were supposed to emphasise that the facility was not just there to borrow books. They provided far more facilities and she also asked town councillors if they might know how the library could contribute more to the town i.e. through memory corners, work clubs, IT sessions, and reading groups as they needed to build partnerships and any suggestions were welcomed. The Mayor enquired whether she had spoken to the Gazette as it was newsworthy as a National Day. It was questioned whether there were any signs within town to say where the library was, no just a small sign at the bottom of Cliff House steps.

She went on to ask whether the town was going to commemorate World War I although she acknowledged that the four year commemoration period was a long time but the library was happy to contribute. It was asked whether the computers were used very much in library, it was quiet at present. There are four computers and most of the time one was in use and she was going to start running computer courses again from the beginning of February. With sweeping cuts from County for 2014/15 she was still hoping for branches to remain.
Diana Paton left the meeting.

Alex Sprowson attended to update town council on the progress of the external decorating works at the Council Building. Three windows at the rear were going in and they were completing the render repairs and repainting. Hhe was hoping the contractors would get the scratch coat and painting done in three days by the end of next week and then the scaffolding could come down next Friday with the works concluded.

The had exposed the top dormer window and found the end was integral to the roof and as this was not expected it was taking a little longer as they had to remanufacture window for it to go in. In view of the rafters and dormer on the side they could not prop the rafters up that support the window from below so they were having to come up with a system to prop it whilst they put the window in. It was expected to support the rafters off the scaffolding whilst they slipped the window in.

The quote for the feasibility study with regard to the Council building was explained. With provision of layout plans Alex could then provide draft drawings. Also the submission would contain quite a conclusive report that showed how the ideas could be achieved.

With regard to the Park and Ride town council needed a permanent set up and options on how to the treat surface. A permanent surface or matting would be high cost so he was considering other ideas such as matting that could be painted and demarcated accordingly.
Alex Sprowson left the meeting.

Police Report

Emailed by WPC Jo Pengilly
The crime figures for Salcombe for the past month were as follows:

1 x Theft from a shop, this was someone’s own personal item which was left within a shop on a chair and the suspect has taken the item from the chair, so even though it happened within the shop it was not the shop’s property that got stolen – this was currently under investigation.

Marine Crime -There had not been any marine crime reported in the Salcombe area, however parts of an outboard engine were stolen from the Quay at Bantham, the presence of CCTV at the location had assisted the Police in identifying the three suspects who had all been arrested and charged with the theft and were currently awaiting to appear at Magistrates Court. The offenders also admitted to further marine crime in the Plymouth area. This was a very positive result for this area and would assist the prevention of these suspects coming to this region in the future.

A381 Kingsbridge – Salcombe, Main Road – She requested to bring to the attention of everyone that over the past week whilst working the late shift, until early hours of the morning, she had observed a group of teenagers who were using this road as a bit of a race track/game, even when the weather had been so bad it has not deterred them in any way. There was one collision on Thursday night which she attended, when two youth were lucky to get out without serious injury but bad weather and an inexperienced driver was the main contribution to this collision. Owing to this problem she had increased the time spent on patrol on the A381 and this would continue. On Sunday one youth was report for driving without due care and attention – two section 59 notices would be issued shortly to another two drivers of these vehicles (these notices are issued as a warning to the drivers of any vehicles driving in an anti social manner, if these drivers were caught again in any other vehicle or their original one within 12 months the Police seize their car). The registration numbers would be circulated amongst the local Police Officers and this road would be regularly patrolled and any anti social behaviour would be dealt with positively.

The force at this time were looking to improve safety on local roads and simple traffic offences such as Not wearing a seatbelt, lights not maintained, speeding etc would be looked at and positively dealt with.

If anyone had any information to pass on she requested they contact her or Dave Gibson or if it was urgent the Police line of 101 or 999 in an emergency. She again reminded everyone that they had a desk at the harbour office and anyone was welcome to leave messages there too.

District Councillor’s Report:
Dist Cllr Carter wanted to apologise for his lack of attendance at meetings whilst he was undergoing treatment that rendered him very tired by the evening. Having telephoned though he wished it known that should town council have any issues that needed investigating or advice sought then if they contacted him by email or telephone he would do his utmost to assist making contact with District Officers.

Dist Cllr Coulson noted the joint scrutiny meeting relating to the forthcoming budget and in essence there were a lot of changes from the centre especially with regard to business rates so District was looking to reduce the Parish and Town grants from central Government by 13.4%. The District waste contracts were being agreed at present.

Development management on the 15th January Dist Cllr Coulson felt had been ‘a rubber spined’ meeting with those present unable to decide on a controversial wind turbine so the committee went for a site meeting in an open field. There then followed four or five agricultural planning points. The next day District joint scrutiny would finalise the budget consideration.

At North Sands there was a certain degree of discussion between Devon County and District as the culvert was coming to pieces which was what was restricting flow but Devon County appeared to refuse to accept this and had done sump tests and discussions continued. He felt that they would have to dig the road up.

It was noted that a resident of Malborough adjacent to the Salcombe boundary was putting in a retrospective planning application to regularise some of the building on his plot.

Mr and Mrs Webster Smith owners of Waters Edge arrived and advised that they had put an application in to fell some trees and wanted to explain why they had made this application. The owners advised that the application was to fell 2 Sycamore and 1 beech but in fact they wished to keep the beech. The Mayor noted that town council had already looked at this application and plot although it was difficult to view the area because of the North Sands pumping problem. Following a telephone conversation with the District Tree Officer he did not appear supportive of this application was concerned for this area. The owners noted they already had one tree which had fallen on the beach and they wanted the other two Sycamores to be removed and were happy to replant but very concerned due to the strong winds as these trees had exposed roots. Tree Officer indicated he felt there was not a problem with the trees and they were integral to this part of the wooded area and therefore he was concerned about removal as this would open up a corner area of quite a historic wood. The owner felt that if something happened it was his responsibility insurance wise and the trees were slightly rotten at the bottom and he noted the building work had exposed the roots. It was suggest that trees do break the wind/gales. Dist. Cllr Coulson agreed to go out and have another look when this application came before him.
Mr and Mrs Webster-Smith left the meeting.

192. MINUTES

The Minutes of the meeting dated 8th January 2014 were approved by council and then duly signed by the Mayor as a true and correct record.

193. PLANNING APPLICATIONS:

Councillors considered the following applications and sent such observations to the District as Planning Authority:
Cllr Biggs left the meeting whilst the following application was considered.
• 3063/13/F Demolition of existing dwelling and replacement with three apartments Treetops, St. Dunstans Road, Salcombe TQ8 8AR Applicant – Mr A Boyce – No objection.
• 0002/14/LB Listed Building consent for general repairs and alterations (removal of wall in kitchen and waterproofing lower ground floor). Conversion of window into doors The Watch House, Fore Street, Salcombe TQ8 8JE Applicant – Mr P. Newell-Price – No objection.
• 0010/14/F Householder application for proposed roof extension (resubmission of application 41/2232/13/F) 3 Rosemount Court, Salcombe TQ8 8QB Applicant – Mr G. Pargeter – Objection. This was felt to be an overbearing structure affecting the streetscene in the Conservation Area and the adjacent property with particular emphasis for concern on the visual effect from the ‘public’ south view.
Cllrs Clark and Biggs left the meeting whilst the following application was considered.
• 0074/14/F Householder application for extensions and alterations Roanoke, Raleigh Road, Salcombe TQ8 8AY Applicant – Mr C. Fox – No objection.

WORK TO TREE PRESERVATION ORDER TREES

• 0108/14/TW (No. 43) Reg. No: 3464 Site Beacon Court, Cliff Road, Salcombe TQ8 8LA Proposal to reduce to old reduction points (reduction of 1.5m) Beech and fell Lime – No objection.
• 0110/14/TW Reg. No: 3465 Site: Waters Edge, Cliff Road, Salcombe TQ8 8LD Proposal to Fell 2 x Sycamore and a Beech – Objection. It was noted that the applicants’ had attended the meeting and advised that they only intended to remove two Sycamore but as the application advised differently the town council would rely on the advice and decision of the Tree Officer.

PLANNING CORRESPONDENCE

• Most already forwarded by email for information.
Dist. Cllr Coulson left the meeting.

194. PRECEPT 2014/15

Monies allocated in the forthcoming budget together with a breakdown of current reserves and amounts to be transferred to reserves for the Mortuary maintenance and the Council Hall modifications along with other project sums was provided. A wages allocation was also provided to secure the ongoing post redefined as the ‘cemetery administrator/project officer’ and upgrade this salary to acknowledge such responsibility. The Town Clerk’s post had also been re evaluated against NALC/SLCC guidelines.

It was AGREED to approve the precept as drafted and to submit such application to District Council for payment.

195. SHADYCOMBE CEMETERY

It was AGREED to meet with residents of Forster Road to consider a way forward with regard to works they felt were necessary to trees within Shadycombe Cemetery and the boundary wall thereon and also create a Tree Policy on what future works would be considered.

196. COUNCIL HALL

It was AGREED that an additional sum of £750 be added to the previous monies allocated in order that the surveyor could obtain engineer drawings to inform his draft designs and give a baseline for him to carry out the feasibility survey on the Council Hall building to allow better long term structural accommodation and ensure good community usage.

197. PARK AND RIDE

It was AGREED that the area drawings and turning provision be considered by Vickery Holman, to enable the park and ride to be adequately marked out for parking usage, up to a cost of £750 for such plans. It was also noted that the approach along the main road needed better signage to indicate a Park and Ride option rather than drivers going down into the town.

198. CONCESSIONARY FARES

It was AGREED that town council should comment on the County consultation document noting that this was not solely a tourist route but a town bus and as such as much a public service as tourist route and thus the concessionary fares grant should remain for this local Salcombe route.

199. EMERGENCY PLAN

This was DEFERRED pending further work on the draft Emergency Plan. Sandbags delivered to the town had previously been dealt with by the harbour staff who were in attendance to deliver the District sand bags. If there were any local protocols in place then these needed to be advised for this information to be included in the Emergency Plan.

200. JUBILEE GARDENS/EMBER ROAD PLAY PROVISION

It was AGREED that the original quotations would be updated and further suitable suppliers of public open space play equipment sourced to provide ideas and quotes for such proposed toddler play equipment.

201. MAYOR’S REPORT

The Mayor noted that was a tree down at The Berry which had fallen into the South West Water compound and the Town Clerk was to advise the town council contractor to deal with this when on site in February. He had also attended a meeting with Lorna Yabsley, James Spencer, the Town Clerk and Adam Keay Highways to consider signage to direct pedestrians towards the Island Street businesses and perhaps signing ‘Arts and Maritime Area’. Highways do not sign just to shops as that is not there remit merely to ease accessibility. It was suggested that a library sign should be considered too as many walking around the centre of town would not know it was in Cliff House. The Chamber of Commerce were offering to contribute towards the installation of such signs. Adam Keay advised that putting new posts in place increased the costs and permission of property owners had to be sought before consideration could be given to the needs. It was an upbeat and helpful meeting and hopefully a solution would be found.

Andrew Jones Coast and Country was the new chairman of Salcombe Information Centre and he had telephoned the Mayor to offer to meet and build a stronger relationship with the town council.

202. COUNCILLORS REPORTS

Cllr Clark – With the ongoing flooding troubles at North Sands there was still no signage advising of such road closure until a motorist was down at where the road was closed. There was nothing on Cliff Road to say cars could not get through to South Sands either. Town Clerk to email Highways again and chase this.

Cllr Lang – Noted that he had started to complete the report on footpaths for the annual P3 submission. When he attended the footpaths meeting for Devon County Council the officers advised that they had limited funds and thus town council many need to assist on this. Within the woods in Collaton there were a couple of trees down which needed removing as they were across the footpath and the landowners needed advising. Also around all the footpaths there were quite a few trees and large bushes uprooted which needed attention. The garden area beside the town council parking space on Buckley Street needed attention but this was to be dealt with when the landscape designer considered this work. Cllr Clark noted further footpaths i.e Buckley Street down to the Court House which was never entered onto the map but these would be checked to ascertain whether they are urban footpaths.

Cllr Mrs Bricknell – Noted that Suzanne from Cranch’s had offered to get a working party together to plant out and tidy up the town council car park garden area. It was noted that Colette Charsley would be attending the following week to visit the garden area and Bonfire Hill cemetery in order to put together the planting schemes for both.

Cllr Taylor – Raised concern that he and Cllr Clark noted that the damp in the town clerk’s office had returned.

CLERK’S REPORT

• A meeting took place with Lorna Yabsley, James Spencer, Adam Keay County Highways, Cllr Wheeler and the Town Clerk wherein they walked the route from Shadycombe Car Park along Island Street to the town centre and back. Such signs required to inform pedestrians were noted and their placement agreed in principle and an approach would be made to property owners with regard to placement of two signs and thereafter a design and costing sought. Local businesses along Island Street together with the Chamber of Commerce had offered to fund the signs and further funding sources are to be considered.
• Will Hampton Tree Contractor had indicated that he intended to carry out the Berry works in the second week of February and therefore Town Council needed to notify Luscombe Maye in order the Oak sapling would be ready to be planted. He was unsure whether he could bring his logger horse at this point as it was stabled near another job at present and suggested he might return in the spring to deal with some logging and be available for the school children to see.
• Town Clerk contacted Ross Kennerley and he had advised that the Section 106 monies for RA3 had been agreed and he would like to meet to discuss this RA3 allocation and others held. He could attend full council or meet at some other time and the Mayor, Cllrs Clark, Biggs, Lang and Cohen offered to attend such informal meeting.
• A request was received from Devon Association of Local Councils for Mayors or Chairman that wished to be put forward to attend the Queen’s Garden Party.
• Consideration needed to be given to any town proposal to redesign parking charges within Salcombe in order to feed into District March/April charging. Town Council felt that this was like asking them to look into a crystal ball and noted they had requested the Modbury pilot figures and outcome but that these had not been received.
• Council Hall meeting with Museum needed to take place with regard to this years rent and future leases and this would be considered shortly.
• Neighbourhood Steering Group was still not formed and Planning Aid only had funding to assist for a certain term so a date was required to gather a group to take this forward. Also a member of the public had agreed to be on this and it would be good to invite Andrew Groves along to help bring an impartial view as to the makeup of the group. Those who would arrange a meeting to consider the Steering Group make up were the Mayor, David Cohen, Roger Clark, Tony Lang and Caroline Bricknell together with the member of public.
• A member of the public noted that with due wear and tear the base of the kissing gate Bonfire Hill cemetery access way had become worn and hollowed out and thus water was collecting and making this muddy and slippery. A request had been made for stone chippings or wood chippings to be placed in the interim and hopefully a new tarmac surface in the coming months. Iain Randall as maintenance contractor would be asked to address this concern.
• Town Council’s current solicitors Tozers had advised that they had reviewed their standard charges and they were being increased.
• Letter received from a member of the public (undated) wherein concern was raised that dogs were being allowed to run free in Shadycombe Cemetery when walkers were unaware of those attending graves. Dog mess was discussed and consideration given to asking the officer to visit and comment on the mess concern and signage.
• Confirmation received by email from the Information Commissioner’s Office to advise that Salcombe’s Data Protection Registration had been received and renewed for the period up to 15th January 2015.

203. FINANCE

Bank balances:
Current £500
Deposit £214061.62

Councillors APPROVED the following cheques for signature:
003111 Thomas Fattorini Ltd. – Mayor’s Collarette and Bar £169.57
003112 HMRC – Tax & NI £461.88
003113 and 14 Wages – January £1192.59

204. NEXT MEETING

The next meeting would be held on Wednesday 12th February 2014 in the Library at Cliff House, Cliff Road, Salcombe at 6.30p.m.

Meeting Closed: 20.56p.m.

………………………………………………….. 12th February 2014.
Town Mayor.

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